ACH Debit Automatic Clearing House Electronic network funds transfers

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ACH Debit Automatic Clearing HouseElectronic
network funds transfers

• 2010 Cookie Activity
• Region 2, 5 6

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Girl Scouts of Colorado is excited to offer a
safe and easy way for troops to make payments and
receive refunds for the 2010 Cookie Activity.
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• Two automatic debits from your troop checking
  account
• A safe, convenient way for the troop to pay the
  bill
• The accounting part of the cookie activity will
  be easier for the troop Troop Cookie Manager

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• Troop Cookie Manager receive money more promptly
  from the families
• Troops have access to their troop proceeds sooner
  
• Cookie activity completed before the end of March
  2010

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Critical Date time line

• Complete ACH Debit Authorization form with a
  voided check attached, to your Service Unit
  Cookie manager by January 6, 2010

VOID
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Troop Cookie Manager

• Enter information into eBudde by
• January 6, 2010
• Name of Bank
• Troop Account Number
• Bank Routing Number

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Dates

• December or January training for the girls and
  families parents/guardians - give specific dates
  to turn in their daughters cookie money
• January 6, 2010 - all banking information must be
  entered into eBudde
• January 13, 2010 - a test debit of .01 will be
  processed

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• February 23, 2010 - sufficient funds must be
  deposited into the troop account by this day
• February 25, 2010 - the first debit of 50 of the
  Initial Order less the troop proceeds will be
  drawn. The troop proceeds will be deducted at
  .50 per package. The final debit will adjust
  for the appropriate troop proceeds based on the
  total number of packages per registered girl.

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• March 17, 2010 - All remaining cookie money must
  be deposited into the troop account by this day
• March 19, 2010 - The full balance of the council
  proceeds will be debited from troop accounts

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BAD DEBT RECOVERY PROGRAM

• Returned Checks
• During these challenging economic times, council
  is going further than ever to help make sure your
  troop does not suffer from bad debt.
• If a check is not honored by the troops bank,
  (non-sufficient funds, account closed etc.) the
  troop should forward the original check or bank
  legal copy to council for collection within 14
  days of the return date.
• If this is a check from a troop member, the troop
  first should try to collect on this check
  including the bank fee before sending the check
  to council.

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• There is no minimum check amount for this
  assistance and council will refund the troop the
  face value of the check plus the bank fee up to
  20.00. Council will send the check to Checkway
  for collections.
• If a girl does not record the telephone number
  and drivers license number on the face of the
  check, the troop should understand that
  collection may be more difficult.

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Notification of Money Problems

• It is the responsibility of the Troop
  Leader/Troop Cookie Manager to contact the
  Product Sales Department by the deadline date for
  each debit.
• Product Sales Department can change the debit
  amount or debit date to avoid bank charges while
  the money problem is being resolved.
• If the troop does not notify the Product Sales
  Department by the deadline date and the debit
  results in a charge against the troop account, we
  can not help, and the troop will not be
  reimbursed for the bank charge.

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• If the troop does not notify the Product Sales
  Department by the deadline date and the debit
  results in a charge against the troop account, we
  can not help, and the troop will not be
  reimbursed for the bank charge.

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Thank You for Participating

• As a thank you for successfully participating in
  the ACH Pilot Program we have a special adult
  patch for you.
• To qualify for the patch, turn in all forms by
  the deadline, enter the necessary information
  correctly into eBudde, and notify the Product
  Sales Department of money problems in a timely
  manner, resulting in successful debit of funds
  from the troop account.