HP3000 Lift and Shift Project

1
HP3000 Lift and Shift Project

• Status Update 11/19/09

2
What is changing?
3
What is the HP3000 LnS Project Timeline
4
Current Project Status

• Status Highlights
• The Schedule for Project Technical Work is at 8
  complete.
• First Speedware deliverable on schedule for end
  of December.
• 1st QA Report published by Sterling Associates.
• All Project Hardware and Software now purchased.
• Dev/Test Environment installed and functional.
• Detail Test Planning by SBCTC ITD continues.
• Additional Unit Test Cases being developed by
  SBCTC ITD staff.
• Weekly Status Meetings held with Speedware
  Project Management.
• Production system being installed at DIS Data
  center in Olympia.
• Project Technical Timeline is 18 months from
  September 21!

5
What we will be doing within the project?

• Speedware, Inc. (Contractor) will be
• providing replacement Software products to
  operate on the new HP-UX platform
• migrating Student Management System, Financial
  Management System, and Payroll/Personnel System
  to operate with the new HP-UX platform and
  software
• migrating DataExpress reporting to use an
  upgraded version of the software to minimize
  end-user training impact
• mentoring SBCTC Information Technology Division
  staff in working with and supporting the new
  HP-UX hardware/software platform (knowledge
  transfer)
• SBCTC ITD will be
• - providing overall Project Management
• establishing a new hosted production environment
  to consolidate all 34 colleges using the new
  HP-UX platform and software
• supporting the contractor during technical
  migration activities
• performing functional and system testing of the
  migrated Systems
• converting remaining DataExpress reports for the
  colleges
• learning how to technically support the new
  technologies
• deploying colleges once migration and testing
  work is completed

6
What will be different in the systems after
project is completed?

• End-user Impact
• Project is not changing application system
  functionality
• Project is not changing screens and reports,
  databases, forms
• Project is not changing integration with
  external systems
• College IT Impact
• Project uses next generation computer
  technologies to replace 30 year old products
• Project consolidates 34 HP based systems to
  operate in a single hosted environment at the
  State of Washington primary data center
• Technical and user support for the production
  systems will be provided by SBCTC ITD staff

7
Will there be a need for user training for the
new systems, DataExpress replacement, etc?
User Training requirements are expected to be
very limited with this project since the Systems
are not changing. There may be some minor
technical changes in how the replacement for DX
operates that requires instructional updates to
users. We will know more once the first migrated
DX reports are available from the
Contractor. The contractor and SBCTC ITD staff
will be converting DX reports however, users
will be asked to run these reports to make sure
the conversion was successful.
8
What you should know about the code freeze?

• Why is a Code Freeze necessary?
• - The Project requires control of any/all changes
  to the 3,000,000 plus lines of Application code
  (a mix of Cobol and other coding approaches)
• - The Contractor bid price for the project was
  based upon the line of migrated code and
  limitations on any changes to the codebase
  during the project
• Any changes to the codebase will be costly to
  the State, will have major impact on the vendor
  and SBCTC staff testing the migrated systems
• Code changes can cause major delay to the
  project completion
• During the Code Freeze only Federally and State
  mandated changes or critical bug fixes to the
  Systems will be considered and these will tightly
  controlled