Hereford Lacrosse Board Meeting

1
Hereford Lacrosse Board Meeting

• 9 November 2005

Note Spend some money on food and drink or else
we will get kicked-out
2
Agenda

• 630 Welcome
• 645 Lacrosse Boards
• Exec, Girls Boys Boards
• 715 Treasurers Report
• 720 HZRPC Report
• 725 MYLA Report
• 730 Registration Report
• 740 Lax Splash Letter
• 745 Fundraising Report
• Fall Brawl Organization
• Spring Fundraising Activity
• 755 Girls Board Report
• Policies, Indoor Update Other
• 800 Boys Board Report
• Policies, Indoor Update Other
• 805 Executive Board Report
• 815 Hereford Lacrosse Business

3
Welcome

• Role
• Board Members Present
• Quorums Announced
• Hold Votes Forum to Conduct Business
• Guests/Non-Members in Attendance
• Meeting Minutes
• Motion Approve September 2005 Meeting Minutes
• Motion Approve October 2005 Meeting Minutes
• Commissioner's Opening Remarks
• Marks New Job Hagerstown
• Expect Business to be transacted over a
  cell-phone on the commute home
• Email home new cell phones
• Meeting Goals (Next Slide)

4
Meeting Focus/Goals

• November 2005
• Fundraising
• 2006 Fall Brawl Organization
• Spring Fundraising Activity
• Girls Boys Policies
• Coaches Certification
• December 2005
• Motion for Discussion Skip due to Holidays and
  Completed Policy Work (Do not want the org to get
  stale)
• January 2006 -
• By-Laws, Policies, Fill Board Positions
• February 2006 Spring Kickoff/Planning
• Evaluations/Team Alignment/Coaches/ etc.
• March 2006 Coaches Meeting
• April, May June 2006 - Execution

5
Agenda

• 630 Welcome
• 645 Lacrosse Boards
• Exec, Girls Boys Boards
• 715 Treasurers Report
• 720 HZRPC Report
• 725 MYLA Report
• 730 Registration Report
• 740 Lax Splash Letter
• 745 Fundraising Report
• Fall Brawl Organization
• Spring Fundraising Activity
• 755 Girls Board Report
• Policies, Indoor Update Other
• 800 Boys Board Report
• Policies, Indoor Update Other
• 805 Executive Board Report
• 815 Hereford Lacrosse Business

6
HL Treasurer Report

• Current Balance 28, 595
• Fall Brawl Update Profit 4,284

7
HZRPC Update

• County Park Update
• October HZRPC Meeting
• 26 October 2005 at HHS at 7PM
• Councilman Bryan McIntire present
• Paul Gustin and Aliceson Clancy Represented HL
• Other Items
• Liability Coaches Resumes
• Kara Burman is researching BC Dept Rec Parks
• Organizational Matters
• By-Laws
• Policies
• Etc.

8
MYLA Fall Meeting Report

• Villa Julie College - 8 November 2005
• Attendees Linda Mark
• Key Topics
• Girls Rule Change Linda
• Lightning Discussion A, Super B, B C
• MYLA Coachs Kit On-line
• Roster Exchanges Required Midget Juniors
• US LAX Clinics 11 Feb 2005 (see Website)
• Girls Board Position Open - Any Interest Here?
• Senior Division
• High School League for Non-Varsity, Non-JV
  Players
• MYLA would support
• Request a lead from Hereford Lacrosse to
  spearhead
• We need to respond to MYLA
• COBRA Spring Tournament on Turf
• Midget AA, A Alignments for Spring
• U13 U15 All-Stars
• MYLA Key Dates
• 24 Season Development Forms Due

9
Spring Registration

• On-Line Registrations
• Girls Status
• Boys Database
• Approach
• Walk-In Registration (HMS)
• Thursday 5 January 2006 630 to 830PM
• Saturday 7 January 2006 10AM to 1PM
• Evaluations/Try-Outs
• 4 Seasons

10
Lax Splash Letter

• HL Letter to Ray Schulmeyer Chair of Aloha
  Lacrosse
• Alan Seider wrote an initial letter
• Looks preatty good
• Minor Changes
• Authorization to send to Aloha Lacrosse

11
Fundraising Report2006 Fall Brawl Organization
Notes Insert Text Insert Text
12
Fundraising Report 2006 Spring Fundraising
Activity

• Merchandise More, More More - Amanda
• Cocktail/Horsdouves Party - 50 plus pp
  Michelle
• May time frame
• Suggestion - Manor Tavern
• Games of Chance
• 50/50s
• Bull Roast - NO
• Direct Donations (80 to Program) - NO
• 500 - Dinner Gift Certificate
• 250 HL Jacket
• 100 HL Polo Shirt
• 50 - HL Hat
• 25 HL T-Shirt
• Program (Same Sponsor's as Fall Brawl) - ????
• Other Ideas

13
Girls Boys Boards

• Girls Board
• Policies
• Indoor Lax Report
• Other
• Boys Board
• Policies
• Indoor Lax Report
• Other

14
Executive Board Report

• Increase Parent Involvement
• Increase Former Player Involvement
• Liability Position Part of HZRPC Update
• Coaches Certification

15
Parent Involvement

• Take Advantage of Registration Database
• Additional Fields on Registration Form
• Team Parent/Management Coordinators Boys and
  Girls Board Positions
• Emphasis Parent Involvement at Parent Meetings
• Mandatory Meetings During Evaluations/Try-Outs
• Mark, Marilyn or Linda with Age Group
  Coordinators
• 2 Page HL Info package/handout
• Speech/Hand-Out Topics
• HL Organization
• HZRPC, By-Laws, Meetings, etc.
• Coaches Certifications
• PCA, HL, US Lax Mem, US Lax Training, Sponsor
  Clinics
• Girls Boys Policies Available on Website
• Team Parents We need help
• Fund Raising Help (150K plus budget)

16
Ideas Player Involvement

• High School Community Service
• Chip Chris Discussion with Brian King -JV Coach
  at the High School
• One HHS Player slot per Tyker Lightning team
• Clinics
• HHS Coach and High School Player Clinics
• HHS Coaches Clinics
• Part of the Trainings Coordinators
  Responsibilities (Girls Boys)

17
Team Manager/Parent Responsibilities

• Player Lists
• Website Updates
• Designated Practice Parent
• Asst. w/ Fund Raising
• HL Communications
• Collect Tournament Fees (If Applicable)
• Team Party
• Practice/Game Emails (On/Off, directions, etc.)

18
Coaches Certification

• HL Coaches Meeting (2 Meeting -Tues Wk 1 Wed
  Wk2
• Completion of Questionnaires/Resumes
• PCA Training
• HL Training (Policies Processes)
• Policies Responsibilities
• Financial
• Website
• Training References
• First Aid/Injuries
• MYLA Coaches Packet
• US Lacrosse Membership Application (35)
• Distribution of US Lacrosse Training Cards (50)
• US Lacrosse Level 1 Training On-line
• Spring 2006 Coaches Clinics
• Reference External Events
• Host Multiple Internal Events

19
Coaches/Team Parents
Age Group Coordinators Must follow-up with each
coach for first 4 items Team Parents Resume, PCA
Training HL Training ONLY Costs per person PCA
US Lacrosse Grant US Lacrosse Membership 35 US
Lacrosse On-Line Training 25 (Must be a
member) 2 Years to complete Estimated Price
Tag Initial Yr 1 15,000 Yearly
Follow-on 5,000
20
Hereford Lacrosse Business

• Motions
• Approve September 2005 Meeting Minutes
• Approve October 2005 Meeting Minutes
• Skip due to Holidays and Completed Policy Work
  (Do not want the org to get stale)
• Motion Change Meeting Night to ???? (1st
  Wednesday)
• New Business Items Not on the Agenda
• Hereford Lacrosse Meeting Adjourn