Northern European UBL 2.0 Subset working group

1
Northern European UBL 2.0 Subset working group

• first steps to large scale cross border
  e-commerce/e-procurement

2
Why set up this working group?

• Window of opportunity
• Many countries/EU are focusing on
  e-invoice/e-ordering/e-catalogues
• We regard UBL 2.0 as having the largest potential
  to realize large scale cross border at this point
  in time
• Possibility to influence and promote the
  international UBL 2.0 process adoption of UBL
  in UN/CEFACT
• Common Northern European Subset can
• Reduce problems of interoperability on message
  level
• Facilitate large scale cross border e-trade
  (B2B/B2G)

3
Background for working group

• Danish law on the use of e-invoice (OIOXML) based
  on UBL 0.7 - potential expansion of law to
  include e-order based on UBL 2.0
• Swedish recommendation to use the UBL 1.0 based
  Svefaktura
• Nordic workshops in May and November 2005 on UBL
  and e-invoice lead to December meeting (Sweden
  and Denmark). Two working groups were established
• UBL 2.0 subset group (weekly meetings till
  October 2006)
• ICT architecture working groups (meeting in
  March)
• cross border trade - Transportation of messages,
  eID, company dossier
• Norway, Finland, England and Iceland have joined
  the UBL subset working group later

4
Purpose

• The purpose of the development of the Northern
  European subset is to facilitate harmonisation of
  different types of e-procurement documents in
  countries that are already using UBL or that
  contemplate using UBL 2.0 documents.
• This provides an opportunity to base
  e-procurement documents and processes on a
  coordinated Northern European subset.
• The intention is to facilitate interoperability
  and practical use of e-commerce both in domestic
  and cross border trade.
• Even if the participants in the working group are
  mainly from the public sector, the group will try
  to include both business-to-business and
  business-to-government e-commerce/e-procurement
  in its work.
• The purpose of working group is also to
  contribute with its work to the international UBL
  2.0 process.

5
Participants

• Denmark
• Danish Ministry of Science, Technology and
  Innovation (VTU),
• Danish IT and Telecom Agency (ITST)
• Norway
• Norwegian Ministry of Government Administration
  and Reform eProcurement Secretariat
  (www.ehandel.no)
• e2b Forum (an e-invoicing initiative in the
  private sector supported by the government -
  www.e2b.no).
• Sweden
• Single Face To Industry (SFTI), the public sector
  initiative in Sweden to promote e-business by the
  Swedish National Financial Management Authority
  (ESV), Swedish Association of Local Authorities
  and Regions (Sveriges Kommuner och Landsting),
  and Swedish Administrative Development Agency
  (Verva)
• England
• OGC buying solutions under Office of Government
  Commerce
• Finland
• State Treasury
• Tieke Finnish Information Society Development
  Centre
• Island
• The Financial Management Authority (Fjársýsla
  Ríkisins).
• Iceland Committtee on e-business and Trade
  Procedures" ICEPRO

6
Public private sector relationship

• The working group will strive to full fill the
  following objectives in their work to support the
  public sector's seamless commercial interactions
  with its suppliers and software providers
• ensure the integrity of procurement data for
  fiscal and management information purposes
• participate in activities to form an agreed
  standard for procurement transactions (e.g. ISO)
  and ensure that public sector sponsored systems
  and other relevant software providers will be
  able to comply at a minimal cost when this is
  agreed
• allow suppliers and other interested parties to
  be involved in the review process

7
Primary goals

• To establish a subset of UBL 2.0, which defines
  our needs of domestic and cross border trading,
  and takes into consideration both
  business-to-business and business-to-government
  scenarios. In this context, the subset includes
• schemas,
• business rules and the
• relevant scenarios of use
• To support and influence the development of UBL
  2.0 in terms of making the results of the working
  group part of the international UBL 2.0 process.
• To promote international recognition and usage of
  UBL 2.0, including a promotion of UBL adoption in
  UN/CEFACT.

8
Deliverables

• Develop processes based on a common subset, which
  describes the domestic procedures as well as
  cross border trade etc.
• Establish a common subset of the UBL schemas that
  express the expansions and restrictions agreed by
  the representatives
• Formulate a set up for a common and local
  validation of the UBL 2.0 schemas expressed in
  Schematron
• Formulate common business rules and
  recommendations, which the representatives can
  agree on and which are not expressed in the
  schemas.
• Develop guidelines for the use of UBL.

9
Project plan

• Defined in ToR
• The first working group meeting was held on
  January 4-5th 2006 in Copenhagen.
• The deliverables are to be completed no later
  than October 1st. 2006.
• Proposed overall schedule

10
Business Processes supported
No Scenario Country having an interest Country having an interest Country having an interest Country having an interest Country having an interest Country having an interest Country prepared to commit resources Lead
Business Process/Scenario Business Process/Scenario DK SE NO FI IS UK Country prepared to commit resources Lead
1 Stand alone Invoice Y Y Y Y Y Y SE, NO SE
2 Stand alone Invoice with Credit Note Y Y Y Y Y Y SE, NO SE
5 Order, Simple Response (positive), Invoice Y Y Y Y Y Y DK, SE, NO DK
14 Order and Simple Response Y Y (Y) Y Y Y DK, SE DK
7 Stand alone Order   Y Y Y Y Y SE SE
17 Establish Catalogue Y   Y     Y DK, NO NO
18 Price update Y   Y     Y DK, NO NO
20 Item update Y   Y     Y DK, NO NO

6 Order, Invoice Y Y Y Y Y Y DK, SE  
9 Withdraw Order Y   (Y)   Y Y DK  
21 Self Billed Invoice Y   (Y)   Y Y DK  
8 Order, Order Response (positive), Invoice Y   Y     Y DK, NO  
11 Counter offer with reject Y   (Y)     Y DK  
13 Counter offer with explicit acceptance Y   (Y)     Y DK  
23 Requested Price update Y           DK  

12 Counter offer with implied acceptance Y   (Y)     Y    
10 Change Order Y         Y    
15 Dispatch Advice       Y   Y    
22 Self Billed Invoice with Self Billed Credit Note         Y Y    
3 Stand alone Invoice with Debit Note           Y    
16 Receipt Advice           Y    

4 Stand alone Credit Note No interest not to be developed No interest not to be developed No interest not to be developed No interest not to be developed No interest not to be developed No interest not to be developed    
19 Pricing updates No interest not to be developed No interest not to be developed No interest not to be developed No interest not to be developed No interest not to be developed No interest not to be developed    
11
The vision of the project phase I 2006

• Focus on the basic procurement process
• Catalogue Order - Invoice
• Private sector involvement in subset group
• Denmark Sektorstandardiseringsudvalget
• Sweden support group for SFTI
• Norway e2b forum
• Potential preparation for Phase II

12
Potential Phase II (2007 - 2008)

• Cross border pilot between few countries to
  identify and solve practical, technical and legal
  issues
• based on EU-work already done
• different cross border pilots
• but with focus on scalebility and flexibility
• Working groups
• Technical/legal group(s)
• Steering group (private/public sector of pilot
  countries)
• Reference group (all interested
  countries/organisations)
• Tests with companies and public sector
  institutions

13
Potential Phase III (2008 2010)

• Large scale cross border trade between multiple
  countries
• B2G
• B2B
• Interoperable solution to common problems
• eID
• Company dossier
• Transportation
• The results of the different phases can stand
  alone