Item Record Cleanup

1
Item Record Cleanup

• Introduction, examples, practice
• Presented by
• Cathy Mook Naomi Young

2
The Problem
3
The Problem

• We had different correct item practices over the
  years.
• In NOTIS, item records were rarely seen by the
  public they were primarily for internal use
• Aleph is highly item-dependent item data is an
  integral part of the public display

4
The Problem

• When we imported item data into Aleph, we put
  NOTIS Enum data in field A of the item form, and
  Chron data in field I of the item form.
• Later on, FCLA ran a machine fix to delete v.
  from field A.

5
The Problem
6
The Problem
7
The Solution

• Delete unnecessary spaces
• Separate different levels of enumeration and
  chronology
• Format appropriately
• Check OPAC for results

8
The Solution Delete Unnecessary Spaces
9
The Solution Separate Levels of Enumeration
Chronology
10
The Solution Format Appropriately

• In Desc.
• Largest unit first
• Colons separate units
• Parentheses around dates (1917Mar.)
• http//web.uflib.ufl.edu/preserve/binding/aleph/it
  ems/index.htm
• Numbers only in fields I, J, K
• If using dates in A, B, C repeat the year in I

11
The Solution Check Results in OPAC
12
Any Questions?