Corporate Property Automated Information System Personal Property CPAISPP

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Corporate Property AutomatedInformation System -
Personal Property (CPAIS-PP)

• Presented byMichael R. Johnson

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CPAIS Personal Property Background

• Upon completion of the implementation of CPAIS
  Real Property, a Business Cost Analysis (BCA) was
  conducted to determine the best solution for
  personal property.
• Results of the BCA supported implementing CPAIS
  for a personal property module.
• CPAIS-PP will be USDAs corporate system of
  record, tracking and managing all USDA personal
  property to include inventory of capitalized and
  accountable/sensitive property, vehicles owned or
  commercially leased, software and aircraft.

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CPAIS Personal Property Background cont.

• CPAIS-PP will interface with the USDA Financial
  System of record.
• CPAIS-PP will replace the present PMIS/PROP
  system.

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USDA PMIS/PROPPersonal Property Profile

• PROP system currently has more than 185,000
  active records.
• PROP system currently has 3.75b (original
  acquisition cost) of property.
• Property types range from your standard
• Copiers, trucks, semis, mini vans, forklifts,
  printers, laptops, microscopes, centrifuges,
  software, rifles, shotguns
• to
• Dart guns, stun guns, submachine guns, fish
  tagging units, biological incubators, cryotanks,
  genetic analyzers, mobile homes, tractors,
  snowmobiles, golf carts

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Why Do We Need CPAIS?

• Retires the antiquated PMIS/PROP system.
• Replaces PROP with a web based, more user
  friendly, state-of-the-art system.
• Will provide separation of duties between the
  accounting and property personnel (A-123).
• Personal property is a major element in
  sustaining a clean audit opinion.
• Standardizes USDAs approach to personal property
  and provides the capability to manage at a
  corporate and agency level.

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Why Do We Need CPAIS? cont.

• Addresses security and continuity of operations
  issues i.e. What do we have, where assets are
  located, who owns it, what condition the asset is
  in.

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CPAIS Support of Government Initiatives

• Supports the Presidents Management Agenda
• Improved Financial Management
• Expanded Electronic Government
• Supports E-Gov Initiatives
• Supports E.O.13423, Strengthening Federal
  Environmental, Energy, and Transportation
  Management
• Integrates GSA, OMB and DOE requirements and
  reporting needs

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CPAIS Personal PropertyWhat Has Been Done?

• Agency kick-off meeting was held in September
  2004.
• Completed As Is and To Be model in February
  2005.
• Requirements document developed and sent to
  agencies for comment.
• Due to Hurricane Katrina and required real
  property data changes, development of the
  personal property module was put on hold.
• Restarted project in FY 07 with an anticipated
  operational date of July 01, 2008.

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CPAIS Personal PropertyWhat Has Been Done? cont.

• Requirements document sent to agencies for
  revalidation (March 14, 2007).
• OPPM and ACFO met with Agencies to address
  comments received (April 2007).
• Training working group established.
• Agency certification of the requirements (May
  2007).

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CPAIS Personal PropertyNew Features/Enhancements

• Auto Choice Interface Auto Choice is the system
  used to purchase motor vehicles through GSA
• Agency will no longer have to enter motor vehicle
  acquisition manually.
• Enhanced data eliminates human error.
• Work In Progress currently this capability is
  not available to PROP users
• This will provide for better accounting data for
  long-term projects.
• Enhanced accountability controls.
• Actions affecting accounting and the General
  Ledger will have to go through an approval
  process before modifications can be made to the
  CPAIS record.

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CPAIS Personal PropertyNew Features/Enhancements
cont.

• User Friendly
• Pull down menus.
• Reports can be produced in different formats for
  portability.
• Web Based
• Easier access.

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CPAIS Personal Property Next Steps

• Detail Design Document development.
• Conversion of existing data in the Personal
  Property System (PROP) to CPAIS-PP.
• Training
• Implementation July 1, 2008

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Questions/Comments?

• Michael R. Johnson
• Property Disposal Specialist
• USDA/OPPM
• 202-720-9779
• 202-720-8972 Fax
• Michaelr.johnson_at_usda.gov