LYNX'Net for Managers

1
LYNX.Net for Managers
Attendance Gradebook Lesson Planner
2
Adding a Shortcut for LYNX.Net

• Enter the LYNX.Net address in your browser
  address bar, press ENTER to get the LYNX.Net
  login.
• Click your Favorites icon.
• Select Add to Favorites
• Click on the folder where you want to store the
  shortcut.
• Enter a Name and click OK.

3
Adding LYNX.Net to Your Desktop

• Click the Favorites icon.
• Right-click your LYNX.Net entry.
• Select Send To.
• Click on Desktop (Create Shortcut).
• Click the shortcut to move directly to the
  LYNX.Net application.

4
Accessing LYNX.Net
Double-click your newly created icon. When this
screen appears, log in with the Username and
Password provided.
5
Changing Your Password
The first time you log in toLYNX.Net you will be
ableto change your password.Enter the original
passwordand then create your newpassword. It
must be atleast six characters long,begin with
a letter, not include your name, and include
one non-alphacharacter. Enter it a second
time, then click Save to change it.
6
LYNX.Net Navigator

• To select an application
• Hover or click your mouse on the menu to
  access the full menu dropdown menu
• You can click a link
• You can click an icon

7
Switching Applications
Click on the Attendance, Gradebook, Lesson
Planner,or System menu listings to open the
main menus for these applications at any time.
Some optionsare only available on thedropdown
menus.
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Restoring the LYNX.Net Main Menu
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System Maintain Interop Data
Run the Update Campus option atleast once a
dayto update all of thedata from UNIX/Linux to
LYNX.Net. Choose ReloadContact once everyweek
or so.
10
Link Users
This option is typically run at the first of the
year. Use it to check the automated links
between teachers IDs from the teacher master
with the appropriate user from the security
module. You will also need to use this later if
additional or replacement teachers are hired. If
thename appears in the FullName column but not
the User Name column, the user must be added in
EDPro Admin first.
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LYNX.Net Application Menu
AttendanceManager
Click a buttonto view theApplicationshown.
GradebookManager
LessonPlannerManager
12
DA-14-01 Table 240 General Class Attendance
Parameters
Enter local choices in Fields 3 and 4. Complete
Fields 6through 11 as yousee them here inmost
instances.
CLASS ATTENDANCE PARAMETER MAINTENANCE-CHANGE TABL
E 240 - GENERAL CLASS ATTEND PARAMETERS  
LAST
ACTIVITY 01. SCHOOL -------------001 ANY
HIGH SCHOOL     03. DEFAULT ABSENCE CODE
-------------UA UNEXCUSED ABSENCE 04. DEFAULT
TARDY CODE ---------------UT UNEXCUSED
TARDY     06. USE GRADE REPORTING SYSTEM? (Y/N)
-Y 07. WANT AUTOMATIC INTERFACE FROM CLASS
ATTENDANCE TO GRADE RPT? (Y/N) -Y   08. USE
DAILY ATTENDANCE SYSTEM? (Y/N) -Y 09. WANT
AUTOMATIC INTERFACE TO DAILY ATTENDANCE SYSTEM?
(Y/N) -Y 10. PERIOD ADA ATTENDANCE IS TAKEN
-02 11. ENTER ABSENCES BY SUB-SECTION? (Y/N)
-Y
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DA-14-01 Table 241 Absence/Tardy Codes
CLASS ATTENDANCE PARAMETER
MAINTENANCE-INQUIRY TABLE 241
- ABSENCE/TARDY CODES
LAST ACTIVITY 01. SCHOOL -------------001
ANY HIGH SCHOOL 02. ABSENT(A)/TARDY(T) -A 03.
ABSENCE CODE -------EA   04. REASON FOR ABSENCE
-EXCUSED ABSENCE   05.
PERIOD(S) ABSENT ---1.0   06. ABSENCE FOR
SCHOOL ACTIVITY? ------- (Y/N/X) -N 07. ABSENCE
EXCUSED? ------------------- (Y/N/X) -Y 08.
COUNT AS ABS/TRD IN GRADE REPORTING? (Y/N/X)
-Y 09. COUNT AS ABSENCE IN ADA? -----------
(Y/N/X) -Y
The choices you makein coding each of
theAbsence Codes inFields 06 through 09 are
very critical in reporting your attendance
accurately.
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Sample Absence Codes

• EX Excused
• UN Unexcused
• DR Doctor appointment
• SR School-related
• GH General Ed Homebound
• PH PRS Home Based Instruction
• SH Special Ed Homebound
• IS ISS
• AP AEP placement
• TR Truancy
• RH Religious holiday

• NP Note pending
• SU Suspended
• SC Unexcused absence cleared in Saturday class
• UT Unexcused tardy
• Be sure any Absence Code you use when a student
  is in school but not in class is coded N,N,N,N in
  Fields 6 through 9. This keeps the record of the
  absence only in Class Attendance.
• Use only the Y or N settings

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DA-14-01 Table 250 Class Schedule Calendars
CLASS ATTENDANCE PARAMETER MAINTENANCE-CHANGE
TABLE 250 - CLASS SCHEDULE CALENDAR 01.SCHOOL-
001 ANY HIGH SCHOOL 02.CODE---01
LAST ACTIVITY
03.LONG DESC --A DAY
1 1 2 2 3 04.SHORT DESC--A
DAY 1...5....0....5....
0....5....0. SCHOOL BEGIN DATE--08-16-2007
31. JUL VVVVVVVVVVVVVVVVVVVVVV
SCHOOL END DATE--05-31-2008 32. AUG
VVVVVVVVVVVVV N N N N N 11.LOWEST VALID
PERIOD ----01 33. SEP HN N N N
N N N N N NX 12.HIGHEST VALID PERIOD ---05
34. OCT H N N N N N N N N N
N 13.ADA TAKEN IN THIS CALENDAR? --Y 35.
NOV N N N N N N N NHHH N NX 14.PERIOD ADA
TAKEN -------02 36. DEC N N N N N
N NIIIIIII
37. JAN N N N N N N NH N N N
N TOTAL DAYS CLASSES MEET - 89 38.
FEB N N N N N N N N HN NXXX
39. MAR N N N
HHHHHN N N N N CALENDAR CODES FOR EACH
DAY -gt 40. APR N N N N NHH N N N
N NX SPACECLASS MEETS ON THIS DAY
41. MAY N N N N N N N N NVVVVV
NCLASS DOES NOT MEET ON THIS DAY 42. JUN
VVVVVVVVVVVVVVVVVVVVV
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Checking Out Your Data
Student.Net
Run this option before school beginsto check the
data that will be includedin the updating of
LYNX data.
LYNX.Net does not use SS-12
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Whats New in Your World

• The Name LYNX.Net gives access to all of the
  Lynx applications through your Web browser no
  client software to load!
• Easy access to classes.
• Expanded report options to include Report Viewer,
  Acrobat PDF Reader, Comma-Separated, and Excel
  exports.

• Simplified attendance processing with automated
  uploading.
• Fast and simple updating of data and parameters.
• Familiar processing steps.

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Opening the Attendance Navigator

• To open the Attendance Navigator
• Hover over or click the Attendance menu
• Click the Attendance link
• Click the Attendance icon

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The Attendance Manager NavigatorJob 1 Collect
Attendance
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Teachers Maintain Attendance Screen

• Select aPeriod
• Check attendance
• Include a Comment ifdesired
• Click eitherSubmitAttendancebuttons

Teachers must submit attendance every period it
is collected even if no student is absent or
tardy.
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The Collection Process

• Verify that all teachers have submitted using the
  Submission Status Report in Reports.
• Click the Collect Attendance icon, link or menu.
• Click the Post Attendance button.
• Run DA-15-24 in UNIX/Linux to post transactions
  to student records.

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Submission Status
What You Want!

What Youll Get
23
Collect Post Attendance
24
Critical Error Message!!!
If you receive this error message at the top of
the Attendance Collection screen when you click
Post Attendance, you must stop and run DA-15-24.
This message indicates you have not processed the
previous Post Attendance data. When DA-15-24 has
been successfully run for the previous post, you
can click the Post Attendance button again to
begin processing the latest attendance
collection. Then run DA-15-24 for the current
Post Attendance data.
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The Final Step DA-15-24
TRANSACTION ENTRY - CLASS ATTN 01 TRANSACTION
OPTIONS 13 TRANSACTION
INQUIRY 02 UPDT C/S CALENDAR CODE-gtCL MST
14 ATTN SUMMARY INQ. BY SCHEDULE 12
PRINT TRANS FOR W/DRAWN STDNTS 24 POST LYNX
CAT TRANS TO EDP CAT 99
RETURN TO PREVIOUS MENU ENTER MENU OPTION-

DA-15-24 will produce a reportdocumenting all of
the attendance transactions in yourupload file.
You can use thisreport to compare with
LYNXreports for verification if desired.
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Or, If You Use Student.Net
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Collection Announcements

• Remember to view/print your Submission Status
  Report prior to collecting attendance.
• When you open this step, the status of submitted
  classes is automatically changed to Collected and
  prevents teacher changes.
• When you click Post Attendance, you are
  completing all of the LYNX.Net steps necessary to
  process attendance for the current collection.
• You must run DA-15-24 to fully process the
  transactions.

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Maintain Attendance
Maintain Attendance byPeriod is accessible from
the menu, icon, or link.Maintain Attendance
byStudent and by Mass Entryare accessible only
from the menu.
Maintain Attendanceis your gateway to making
additions,corrections, and deletions to
keepattendance accurate.
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Attendance Rule 1

• While you are nearly all-powerful scribes of
  attendance, the one thing you cannot do is enter,
  change, or delete attendance without something in
  writing from a teacher.
• Check the Attendance Accounting Handbook to see
  your role and the role of the teacher they are
  different!

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Maintain Attendance - Enter by Period
Use this option for a teacher who is absent or
unable to submit. Select the Teacher,Date, and
Period inthe dropdown boxesabove. Enter
Absencesand Tardies using thedropdown menu in
theCode column. ClickSubmit Attendance
tofinish.
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Pre-Marking and Post-Marking

• Pre-Marking a student absent is very useful to
  you and to teachers.
• Candidates for this process include students
  assigned to ISS or suspended, whose parents call
  in when they are ill, or who will be attending a
  school-related event.
• Pre-marked student records do not post until
  teachers submit.

• Post-Marking students occurs after attendance has
  been taken and will occupy much of your time as
  Attendance Manager.
• This refers to correcting errors, changing
  Absence Codes, and marking student entries and
  exits during the school day.
• You are the final authority on all absence
  changes as long as you have documentation for
  them.

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Maintain Attendance by StudentLocating a Student
To locate a specificstudent for
attendanceentry, enter the firstfew characters
of eitherthe last name or thestudents ID
number.As you enter each character, a list
ofstudents matchingyour entry appears.Click on
the studentneeding the entry.
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Maintain Attendance - Enter by StudentAll Day
Absence
Select a student using Search by Student Name or
ID. Select the Date if different from the
current date. Use the Mark All As dropdown to
select an Absence or Tardy Code. Enter a
Comment. Click Mark All and then Submit
Attendance.
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Maintain Attendance - Enter by StudentPartial
Day Absence
Mark individual Absence Codes when a student is
absent for a partial dayor use Mark All and
change the exceptions as needed.
35
Maintain Attendance - Enter by StudentChange
Absence Code Full Day
1
2
6
3
4
5
36
Maintain Attendance - Enter by StudentIndividual
Corrections
Use the Daily Detail Report to identify unusual
attendance patterns as here. Eachone should be
investigated to determine whether teacher error
may be involved.
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Attendance Entry by Student Notes

• Use this option to
• Correct attendance after the fact
• Mark students absent who leave during the day
• Pre-mark students absent for known future
  absences such as ISS, UIL activities, parent
  phone calls, etc. Be sure to change the Date to
  the future date of the absence.

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Maintain Mass Entry
Select the Activity, then click Add to create a
new entry.When an Activity is selected, a
list of all massentries previouslycreated will
be displayed. You can delete anexisting entry
bychecking it and clicking Delete. Onlyuse
this option if theevent is still in thefuture.
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Maintain Mass Entry Defining the Event

• Select the Date for this event.
• Choose All or Select for a partial day absence.
• Choose the appropriate Absence Code.
• Use the Comments field to enter a message.
• Click Overwrite to replace any other codes
  previously marked in advance.

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Maintain Mass Entry Roster Changes
If students need to beremoved from the
activityroster for this event, clickthe Remove
option nextto their names. To add a student to
the roster just for this event,such as a
yearbook staffmember, use the AddStudents to
this Mass Entrybutton to select thestudent.
Click the nameand click Add. Click Next to
continue.
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Maintain Mass Entry Create Transactions
Click Submit tocomplete theprocess. Usethe
Remove option only if you need to delete a
selectedtransaction. Click Submit to create
the transactions.
42
Maintain Mass Entry Submission
You can completely remove a cancelled activity
prior to the first attendanceperiod affected by
the activity. Click the checkbox and
Delete. If a student is not ableto attend on
the day ofthe event, you can change or remove
theAbsence Code usingMaintain Attendance by
Student..
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Maintain Attendance Flag
Use Attendance Maintain AttendanceFlag to
de-select any class for which you do not want
attendance submitted. Remove the check from the
checkbox next to any such classes. Click Save to
finish.This keeps these classes off
the Submission Status report and teacherperiod
dropdownmenu.
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Perfect Attendance Parameters
Check the boxin the Perfectcolumn for
eachAbsence Codethat is permittedfor inclusion
on theperfect attendancereport.
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Report Options
A large number of reportsare available to you
usingthe Reports option. Clickthe dropdown
menu nextto Select a Report to choose one.Use
the Select a ReportFormat window to
choosebetween the defaultReport Viewer,
PDF,Excel, or comma-delimitedreport formats.
Be sure your popup blocker iseither turned off
or modified to accept popupsfrom your LYNX
website.
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Class Count Report
47
Classes without Students
Use this report to identify any classes
whichcurrently have no students enrolled in them.
48
Current Transactions
This report shows the latest transactionwhere
multiple entries exist for the samedate and
period for a student.
49
Daily Absences
50
Daily Detail
51
Daily Summary
52
Excessive Absence/Tardy
53
Perfect Attendance
54
Print Rosters
55
School Sponsored
56
Student Snapshot Report
57
Submission History Report
58
Submission Status Report
This important report defaults to the
currentdate. This example shows settings for
theend of the day. In typical use the
Periodrange would be a single period to
monitoronly non-submitting teachers for a period.
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System Reports
60
Transaction History
61
Transaction History by Student
62
Transactions for Non-Submitted Classes
This is what will happen if you fail to require
allteachers to submit all classes all of the
time. Be very vigilant!
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Withdrawn Student Transactions
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A Primer on Attendance Transactions

• Always make all changes, additions, and deletions
  in LYNX.Net, never in UNIX/Linux
• Only when you both post attendance and then run
  DA-15-24, are your transactions copied to
  student records in UNIX/Linux Class and Daily
  Attendance

• Pre-Marked attendance transactions are sent to
  the class rosters they are not processed until
  the day of the absence.
• If the teacher does not submit attendance, the
  transactions continue to wait to be processed,
  and your attendance records are WRONG!

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Dont Break These Either

• Thou shalt not process unless all have submitted!
• Thou shalt not submit for a teacher without a
  paper trail!
• Thou shalt not make entries or changes without a
  paper trail!
• Thou shalt make ALL entries in LYNX.Net!

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As the Curtain Rises
Return to Main Menu

• You can start school using printed rosters until
  the schedule change epidemic is in remission.
• Make all attendance entries and corrections in
  LYNX.Net, never in EDP UNIX/Linux.
• Be sure teachers keep printed rosters in their
  sub folders.

• Let your teachers know when you plan to collect
  attendance, and stick to it.
• Require corrections in writing from teachers.
• Keep track of those who do not submit regularly.
• Use Help for answers.
• Have a Great Year!

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LYNX.Net

• Gradebook Manager

EDP Enterprises, Inc.
68
Parameter Scheduling Checkup

• Set up Grade Reporting parameters in GR-01-01 in
  Tables 21, 29, 32, and 33
• Add Progress Report Comments in GR-11-01-01 Table
  801
• Check the Campus Structure in DG-01-14 Table 260
• Review the Teacher Master in SS-01-03-01
• Verify class assignments in SS-01-03-02
• Verify student schedules in SS-13

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Table 21 Grade Entry ParametersGR-01-01
GRADE REPORTING PARAMETER
MAINTENANCE-CHANGE
TABLE 21 - GRADE ENTRY PARAMETERS
LAST ACTIVITY-
01. SCHOOL --- 001 PORT TYREE HIGH SCHOOL
GRADE ENTRY PARAMETERS
TYPE GRADES 02.
USE COMMENTS? (Y/N)-----Y 11. MARKING PERIOD
(A/N/B)-B AALPHA/NUM 03. USE CITIZENSHIP?
(Y/N)--Y 12. SEMESTER EXAM (A/N/B)-B
NNUMERIC 04. USE DAYS ABSENT? (Y/N)--Y 13.
SEMESTER ------(A/N/B)-B BBOTH 05. USE TIMES
TARDY? (Y/N)--Y 14. FINAL ---------(A/N/B)-B
06. USE SEMESTER EXAM? ------------(Y/N)-Y
15. LOWEST NUMERIC GRADE--050 07. SYSTEM TO
CALC SEMESTER GRADE? (Y/N)-N 16. HIGHEST
NUMERIC GRADE-100 08. WEIGHT FOR SEM EXAM
(N/L25) ------25.0 17. DEFAULT CTZSHP GRADE
-S 09. USE FINAL GRADE? --------------(Y/N)-Y
18. CLASS RANK LAST POSTED 10. SYSTEM TO CALC
FINAL GRADE? ---(Y/N)-N SEM--
(0/1/2)
YEAR- ALL OK? (YNC)-_ -
N/L FOR NEXT RECORD
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Table 29 Valid Alpha GradesGR-01-01
GRADE REPORTING PARAMETER
MAINTENANCE-CHANGE
TABLE 29 - VALID ALPHA GRADES
LAST ACTIVITY- 01.
SCHOOL ------------------ 001 PORT TYREE HIGH
SCHOOL 02. GRADE (ALPHABETIC) ------INC 03.
DESCRIPTION -------------INCOMPLETE
04. WITHDRAWAL TYPE ? (Y/N)--N PRESS
N/L FOR 'N'O 05. GRADE POINT FACTOR ------
0.0 06. CREDIT FOR GRADUATION? --N PRESS
N/L FOR 'Y'ES 07. USE FOR GPA? (Y/N) ------N
PRESS N/L FOR 'Y'ES 08. FAILING GRADE? (Y/N)
----N PRESS N/L FOR 'N'O 09. INCOMPLETE
GRADE? (Y/N) -Y PRESS N/L FOR 'N'O 10.
TRANSCRIPT (AAR) GRADE --INC 11. FOR EXCESSIVE
ABSENCES? -N ALL OK? (YNC)-_ - N/L
FOR NEXT RECORD
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Table 32 Citizenship GradesGR-01-01
GRADE REPORTING PARAMETER
MAINTENANCE-CHANGE
LAST ACTIVITY-
TABLE 32 - CITIZENSHIP GRADES(WILL PRINT AT
BOTTOM OF REPORT CARDS) 01. SCHOOL
CODE--------------- 001 PORT TYREE HIGH
SCHOOL 02. CITIZENSHIP GRADE---------S
''RETURN TO SCHOOL 03. GRADE
DESCRIPTION---------SATISFACTORY 04.
REPORT CARD SEQUENCE CODE-001 ALL OK?
(YNC)-_ - N/L FOR NEXT RECORD
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Table 33 General Academic Comments GR-01-01
GRADE REPORTING PARAMETER
MAINTENANCE-CHANGE
LAST ACTIVITY-
TABLE 33 - GENERAL ACADEMIC COMMENTS (WILL PRINT
AT BOTTOM OF REPORT CARDS) 01. SCHOOL
CODE--------------- 001 PORT TYREE HIGH
SCHOOL 02. ACADEMIC COMMENT CODE-----21 03.
COMMENT ------------------FAILING
PARENT/TEACHER CONF NEEDED ALL OK?
(YNC)-_ - N/L FOR NEXT RECORD
These are used for the report card Comments
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Table 801 Failing CommentsGR-11-01-01
THREE WEEK REPORTING PARAM
MAINT - TABLE
801 - FAILING COMMENTS
LAST ACTIVITY- 01. SCHOOL
CODE-------------- 001 PORT TYREE HIGH
SCHOOL 02. FAILING COMMENT CODE-----26 03.
COMMENT------------------INCOMPLETE ASSIGNMENTS

These comments are copied to LYNX.Net to be
available when the consolidated progress report
option is used.
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Table 260 Campus StructureDG-01-14 Semester
Example
CAMPUS SCHED STRUCTURE PARM
MAINTENANCE-INQUIRY TABLE
260 - CAMPUS SCHED STRUCTURE PARAMETERS

-SCHEDULING PARAMETERS-- 01. SCHOOL- 001 PORT
TYREE HIGH SCHOOL START PD-01 LAST
PD-08
LAST ACT 2-20-2006 02. CAMPUS
SCHEDULING STRUCTURE? (Q/9/T/S)--S SEMESTER
SYSTEM

Dates are required for all structures except
the Semester structure. Usethis structure if
you sendout 6 report cards a year.
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Table 260 Campus StructureDG-01-14 9-Week
Non-Quarter Example
CAMPUS SCHED STRUCTURE PARM
MAINTENANCE--CHANGE
TABLE 260 - CAMPUS SCHED STRUCTURE PARAMETERS

-SCHEDULING PARAMETERS-- 01. SCHOOL- 001 PORT
TYREE HIGH SCHOOL START PD-01 LAST
PD-08
LAST ACT 02. CAMPUS SCHEDULING
STRUCTURE? (Q/9/T/S)--9 9-WEEK NON-QUARTER
SYSTEM 05. 1ST 9-WEEK BEGIN DATE---08-16-2006
END DATE---10-15-2006 06. 2ND 9-WEEK BEGIN
DATE---10-16-2006 END DATE---12-19-2006 07.
3RD 9-WEEK BEGIN DATE---01-06-2007 END
DATE---03-15-2007 08. 4TH 9-WEEK BEGIN
DATE---03-18-2007 END DATE---05-29-2007
ALL OK? (YNC)-_
Use this structure if you sendout 4 report cards
a year andcredits are earned every eighteen
weeks
76
Checking UNIX/Linux Data
Student.Net
UNIX/Linux
SS-11 checks data and parameter tables used by
Gradebook prior to extracting. Review the report
from this option to assure complete and correct
data for the extract.
SS-12 is not used in LYNX.Net
77
Whats New in Your World

• The Name LYNX.Net gives access to all of the
  Lynx applications through your Web browser.
• Familiar processes and terminology from LYNX 5.
• Expanded report options to include Report Viewer,
  Adobe Reader, Comma- Separated, and Excel
  exports.

• Simplified grade collection/processing.
• Easier access to teacher Gradebook data.

78
Gradebook Manager Navigator
Structures must be createdand assigned to
classes before teachers can accesstheir
LYNX.Net Gradebooks
79
Maintain Structures

• Click the Maintain Structures option.
• Click the Create New Structure button.
• Enter a Structure Name.
• Choose a Structure Format.
• Click Create Structure.

80
Adding a Category
Right-click on MP1 andselect the Add New
andCategory options.
81
Defining the Category
Normally, the twoDescription fieldsand Weight
are theonly fields that needmaintenance
ClickSave and Copy toto continue.
82
Copying the Category
All Marking Periods (MP) are selected by
default. Uncheck any MarkingPeriod where a
category will notbe used if necessary. Click
CopyChecked Tasks.
83
Completing the Structure
Add other categories asneeded, copying to
othermarking periods. Whenyou finish, make
anyneeded adjustments, thenclick Save. You can
also add anassignment to a structurefor classes
where a singlegrade is given during themarking
period such aselementary P.E. or music.
Semester Exams If your campus does notuse a
semester exam,open each of the twoExams and
uncheckthe Active checkboxto disable them.
84
Primary Structure

• The Primary Structure consists of a single
  marking period with a number of categories that
  represent subject areas.
• The tasks for each subject area represent skills
  in the subject areas.
• The structure is to be fully designed by the
  Gradebook Manager.

• Examples of skills might include the recognition
  and use of letters or numbers, writing a complete
  sentence, reading a book on grade level, and so
  on.
• Teacher grades will be reported within LYNX.Net
  as progress toward each skill.

85
Primary Structure Example
86
Assigning Classes to a Structure
You cannot remove a class froma structure once
grades have beenentered without assistance from
EDP.Make these entries carefully!
87
Structure Notes

• You can create multiple structures, but a single
  structure reduces grading errors and parent
  confusion over grading policies.
• If categories are not used in a structure, either
  teachers create them or all assignment grades are
  grouped together and differentiated only by the
  assignment weights.

• You can add or remove elements to individual
  marking periods if needed.
• Teachers can add their own structure elements to
  what you have created monitor this carefully to
  reduce the risk of calculation mistakes from
  improperly constructed categories.

88
Parameters
89
Text Grades

• Text grades are defined as
• Alpha
• Incomplete
• Excused
• Unexcused
• When defined at the Gradebook Administrator
  level, these entries become available to all
  teachers

• Teachers can use, remove, add to, or ignore these
  entries.
• However, alpha grades will not appear on the
  report card unless they are defined in Grade
  Reporting in Table 29 in EDP UNIX/Linux.

90
Parameters Alpha
Alpha Grades are assignedby structure. They
must beset up in UNIX/Linux Table29 in order to
appear on thereport card.The Numeric
Equivalentshould be set to the middleof the
alpha grade range asshown here. This value
isused to convert alpha gradesto numbers for
averaging.The result is then comparedwith the
Grade Range valuesand reported as the
corresponding Alpha Grade.
91
Parameters - Incomplete
The Incomplete Gradeusually already exists
inTable 29 in UNIX/Linuxand only requires a
confirming review onthis screen. Generally,no
other Incompletegrades are necessary.
92
Parameters Excused
An Excused Grade is veryuseful for teachers who
donot require a student tocomplete an
assignment.These grades allow theteacher to
make an entry in the grade field
withoutaffecting the average. You will
typically need onesuch grade for teachers to
use when a prior marking period grade is
missing but will not be reported.LYNX.Net will
not allow thesubmission of a blank grade.
93
Parameters Other (Unexcused)
Unexcused Grades carrya numeric value and
areincluded in the averagingprocess. Using
anUnexcused Grade givesteachers additional
dataregarding low grades foruse in parent
conferences.
94
Collect Grades
95
Grade Collection Navigator
96
Opening a Report Card Grade Collection
Choose from ProgressReport or Report Cardin the
Collection Typewindow.Check the Marking
Periodcheckbox for individual marking periods.
Alsocheck Semester Exam,Semester, and Final
asappropriate at the end ofa semester or
quarter.
97
Teacher Grade Verification
After the first markingperiod, teacher
gradesfor previous marking periods are
routinelychecked to see ifchanges have
occurred.If so, teachers mustconfirm those
changeson this screen beforethey are able to
submitthe current marking period grades. This
canbe disabled by EDP atthe request of the
Campus, but such adecision is discouraged.
98
Teacher Grade Submission
99
Maintain Grade Collections
100
Suspend Teacher Submission
Use this option prior tocollecting grades to
keepteachers from making changes to submitted
classes.
101
Collect Grades
Remember that you mustgo to your UNIX/Linuxmenu
and run GR-04-01(Build Rosters) and
then GR-03-13 (Upload LYNX data) to complete
theposting of grade data.
102
Processing Grade Changes
When one or more teachers must make grade changes
prior to printing reportcards, select the
classes using the checkboxes.Then, click the
RejectSelected Classesbutton to change
thestatus to N for Not Submitted. Teachers can
then resubmit these classes for you to process.
103
Verify Inactive Grades
You should run this step prior to each grade
collection. It will identify studentswith
grades in inactive classes that you do not want
to appear on the reportcard. Check each student
grade you want to prevent from posting then
Verify.
104
Verify Collected Grades
You can use Verify CollectedGrades multiple
times duringthe marking period to checkfor
grade changes. This isdone without requiring
teachers to submit grades.
Choose Print Verification Slips to
confirmchanged grades with teachers. Oncethat
is done, click the Select All Gradescheckbox and
then the Save SelectedTeacher Grade(s) button to
collect thesegrade changes.
105
Closing the Collection Process
Do not close untilyou are ready tocollect the
nextmarking periodgrades!
106
Progress Reports Opening a Collection
107
Maintain Progress Report Collection Flag
Select this option from theCollect Grades
dropdownmenu to remove selectedclasses from
ProgressReport submission andsubsequent
collection.This option is useful for
elementary campuseswhere progress reportgrades
for non-core classes are not requiredto be
submitted. Uncheckthe checkbox for anyclass
that does not needto submit.
108
Teacher Progress Report Submission
It is a good idea tohave a standardpolicy
regarding thefour checkboxes atthe top of the
teacher progressreport submissionscreen.
109
Print Collective Progress Report
The Collective ProgressReport is printed
fromwithin LYNX.Net aftergrade collection.
Youcan print all grades orjust those at or
below aspecified level. You canalso print for
a selectedstudent, teacher, or teacher and
period inthe Reports menu.
110
Maintain Student Grades
111
Maintain Student Grades
Use this option to enter grades for transfer
students from other schools. When you enter or
change a grade, it appears in the teacher
Gradebook in red with aComment indicating it has
been entered by the Gradebook manager. Only
enter grades that have already appeared on a
report card, NEVER current grades.
112
Teacher Gradebook
Carefully use this option to access a teachers
Gradebookto assist in troubleshooting problems.
Never enter, deleteor change grade data without
the teachers knowledge andpermission.
113
When Things Go Bump in Teacher Gradebooks

• 99.99 of the time, the error is the teachers
• Check assignments to see if maximum points
  include bonus points (they should not be
  combined)
• Check to see if an extra credit assignment point
  value is too high (they are usually 1/5 to 1/3
  the value of a regular assignment)
• Check to see if an assignment is in the wrong
  category
• Check to see if Count Missing Grades as zero is
  checked

• Check to see if the teacher used the Copy Grades
  from Another Class option and copied the
  semester/final grades as an override
• Check to see if goofy weights of assignments are
  contributing to the problem
• Find out what the teacher is using to check grade
  averages against LYNX.Net
• If no grade average appears on a progress report,
  check the assignment dates they may all be after
  the as-of date

114
Submitting Teacher Grades
When a teachers absenceprohibits the submission
ofprogress report or report card grades, use
these twooptions shown above tosubmit in their
absence. Be sure their grade data iscomplete
prior to doing so.
115
Reports
116
Report and Report Format Options
If you select the Report Vieweroption, you have
additionalchoices for exporting your
reportincluding PDF, Excel, HTML,Comma
Separated, and others
117
Classes Report
118
Collective Progress Report
119
Grade Submission Status Report
120
Grade Verification Slips
Use this report periodically during the marking
period to check for gradechanges that have
occurred since the previous report card
processing.
121
Grades by Activity Code Snapshot
122
Missing Previous Report Card Grades
Use this report a weekbefore report card
gradesare due to identify whichstudents need
prior grades.
123
Print Submitted Grades Report
124
Progress Reports by Activity Code
125
Progress Reports by Single Student
126
Progress Reports by Single Teacher
127
Progress Reports by Single Teacher/Period
128
Student Grade Snapshot
It is important to communicate to parents and
others viewing this report that anysemester or
final average for which all grades are not yet
submitted representsonly the average as of today
and is subject to change.
129
Student Grade Snapshot Detail
130
Submitted Grades by Text Grade
Use this report to locate any of the four types
of text grades Alpha, Incomplete, Excused, or
Unexcused.
131
Making the Grade
Return toMain Menu

• Remember to create the structure(s) needed for
  your campus and to check them for accuracy before
  assigning them to classes.
• If teachers add sub-categories, have those
  checked by the math department for accuracy.

• Require teachers to keep grade entry current so
  students dont fall through the cracks.
• Have a plan for getting grades on new students to
  teachers for entry in the current marking period.
• Read the checklists in your manual that govern
  each process you run as a Gradebook Manager.

132
LYNX.Net
Lesson Plan Manager
EDP Enterprises, Inc.
133
Lesson Plan Manager
The Lesson Planner is veryeasy to implement from
theManagers perspective. Youwill need to
establish a brieflist of parameters
initially.Then, you can print lessonplans or
view them as needed.
134
Parameters - Activities
This screen is requiredin the teacher
lessonplans and must haveentries. Add
generictypes of Activities as shown to cover
mostof the ways teachersinstruct students.
Youcan always add to thelist using the
symbolor remove items byclicking in the
checkboxnext to an item and clicking the X
symbol.
135
Parameters - Materials
As with Activitiesyou will click the symbol to
addgeneric types ofmaterials that teachers
might usein a lesson.
136
Parameters - Evaluations
Complete this nexttab by adding a list of
evaluationtypes teachers could use to
assessstudent achievement.
137
Parameters - Modifications
Use this final parametertable to create
differenttypes of modificationsteachers might
use withspecial education, LEP, or dyslexic
students forexample.
138
Lesson Plan by Class
Other options allow this reportto be printed by
TEKS objective or by a selected date.
139
Full Page Lesson Plan
This report is perfect for administrators or for
teacher substitutes.
140
Final Thoughts
Return toMain Menu

• If your campus will be utilizing Lesson Planner,
  be sure to enter values in these tables prior to
  the start of school.
• Teachers will be your best source for each of
  these entries.
• You can add entries at any time.

Thanks forusing EDPsolutions!