DEPARTMENT%20OF%20SPORT,%20ART,%20CULTURE%20

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DEPARTMENT OF SPORT, ART, CULTURE
RECREATION PRESENTATION TO SELECT COMMITTEE ON
FINANCE APPROPRIATIONS 2 September 2009 1ST
QUARTER SPENDING ON CONDITIONAL GRANTS 2009/10
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GPG STRATEGIC PRIORITIES 2009 - 2014

• The mandate, vision, mission and key priorities
  of SACR are all directly aligned to GPGs
  strategic priorities
• Creating decent work and building a growing,
  inclusive economy
• Promoting quality education and skills
  development
• Better health care for all
• Stimulating rural development and food security
• Intensify the fight against crime and corruption
• Building cohesive and sustainable communities
• Strengthening the developmental state and good
  governance

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Mandate of DSACR

• The mandate of SACR is to ensure access,
  increased participation and transformation of the
  sports, arts, culture and recreation sectors in a
  manner that yields optimum social and economic
  benefits for all in the province and promotes
  nation building and social cohesion

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DSACR Mandate

• Develop GPG specific sports, arts, culture and
  recreational policies that will maximize the
  social and economic growth potential of these
  sectors and promote nation building and social
  cohesions
• Ensure that GPGs sports, arts, recreation and
  culture policies and related infrastructure needs
  are integrated into the provinces short, medium
  and long term plans developed by the Gauteng
  Planning Commission
• Develop and implement programmes and projects
  that give effect to GPGs sports, arts, culture
  and recreation policies and plans as reflected
  in its short, medium and long terms plans
• Support the implementation of school sports and
  culture programmes and projects by GDE
• Coordinate and support implementation of the
  national mass participation programme the
  provincial community hubs and the provision of
  library services by local government structures

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CONDITIONAL GRANT SPORT RECREATION - OVERVIEW
Programme Budget R000 Spent R000 Budget Available R000 Spent 30 June09
Club Development 6,000 1,156 4 844 24
Legacy Projects 24,342 10,364 13 978 43
Siyadlala 16,050 2,019 14 031 13
School Sport 17,442 1,872 15 570 11
TOTAL 63,834 15,411 48 423 24
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MASS SPORT AND RECREATION PARTICIPATION PROGRAMME
OVERVIEW

• The department has been allocated R 63, 834 for
  the 2009/10 financial year. This amount is split
  as follows
• R6, 000 million for Club Development
• R16, 050 million for Siyadlala (Community Mass
  Sport and Recreation Participation Programme)
• R 17, 442 for the School Sport Mass Participation
  Programme and
• R24, 342 million for the Legacy Projects.
• Transfers from National - R 21, 898 million (34
  ) was transferred from National during the first
  quarter.
• Expenditure as at end of the 1st quarter 30
  June 2009 - was R 15,411 million
  (24 ) of the total allocation and 70 of the
  total transferred amount.
• Due to the reprioritisation with the new term of
  office there have been some changes to our
  2009/10 plans which will be submitted to SRSA for
  approval.

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THE MASS SPORT AND RECREATION PARTICIPATION
PROGRAMME - CHALLENEGES

• Club Development
• Request for assistances far exceeds the available
  resources
• Compliance Issues, Tax Clearance Certificate, etc
•  Competitive Sport
• Insufficient funds to support all the
  municipalities with its programmes.
•  Mass Participation
• Appointment of Community Development Workers
  (CDWs on an Annual basis.
• Job Evaluation and Remuneration scaling still a
  challenge for provinces.
• Total buy in from municipalities.
• Budgetary resources will always pose a challenge.
• 2010 Legacy Project
• Compliance Issues, makes it difficult for
  government to support structures that are
  non-compliant to legislative regulations

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THE MASS SPORT AND RECREATION PARTICIPATION
PROGRAMME PROGRESS TO DATE

• Club Development
• Developed and finalised the concept Business in
  Box, with the objective of assisting federations
  in becoming more compliant.
• In the process of registering the Provincial
  Sports Council as a Non-Profit Organisation
• Competitive Sport
• Supported the 3 three Districts in hosting the
  Public viewing events during CONFED and provided
  both the Districts and Metros with match tickets
  for different games.
• Planning for the Women in Sports Seminar
•  Mass Participation
• All 50 hubs are administratively functional with
  each hub consisting of a minimum of 7 human
  resources.
• Structured day to day Siyadlala programmes are
  run, KPIs are met within all hubs
• Hub activities extended to satellites that allow
  for more wards to be included in the programme.
• 2010 Legacy Project
• Celebration of Women in Football event coincided
  with the celebration of the 300 Days Countdown to
  the 2010 FIFA World Cup hosted in Mamelodi at the
  City of Tshwane.
•  

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RECAPITALISATION OF COMMUNITY LIBRARIES - OVERVIEW

• The department has been allocated R 46, 043
  million for the 2009/10 financial year.
• Gauteng uses Metros and Local Municipalities as
  implementing agents for the conditional grant.
• The business plan as submitted to the Department
  of Arts and Culture have been approved.
• Service level agreements are in place with 11
  municipalities.
• All funds for transfer to municipalities are
  published in the Provincial Gazette.
• The departments spending is in line with the
  approved business plans.

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1st Quarter 2009-10 Transfers Expenditure

• R 29, 355 million (64 ) of the total grant
  allocation was transferred from National during
  the first quarter of the financial year.  
• Expenditure as at end of the 1st quarter 30
  June 2009 was R 24, 371 million (53 ) of the
  total allocation and 83 of the total transferred
  amount.
• Service level agreements with all 3 metropolitan
  and the 8 local municipalities are in place.
  Funds have already been transferred to
• Lesedi R4,000,000
• Midvaal R3,100,000
• Westonaria R3,100,000
• Emfuleni R4,100,000
• Johannesburg R4,000,000 (Partial payment)
• Ekurhuleni R5,500,000

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1st Quarter Expenditure Trends

• Funds transferred to municipalities in June 2009.
  
• Municipalities need to follow normal procurement
  procedures for projects.
• Therefore there is no expenditure reflected by
  municipalities as at the end of June 2009.
  (Closure of municipal financial years)
• Expenditure normally happens 3rd and 4th quarter.
• Municipalities spend their transferred funds on
  projects as identified, but not always within
  timelines.

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Targets Quarter 1-2009/10

• 2 Project Coordination Meetings
• Approval of 11 Business Plans
• 33 Monitoring Visits the 11 municipalities are
  monitored on a monthly basis
• Progress to date
• Quarterly review meetings with the Department of
  Arts and Culture
• Initiated a meeting with Provincial Treasury on
  monitoring and evaluation framework.
• 68 librarians of municipalities and the province
  were trained by SABINET on the use of e-journals
  and the downloading of cataloging records from
  SABICAT.

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2009/10 Project Implementation as at end June 2009

• Johannesburg No progress
• Ekurhuleni No progress
• Tshwane Secured IT Resources (82 PCs, 2
  laptops and 20 barcode scanners ordered on Web
  interface of City of Tshwane R283,098
• Emfuleni Ssubmitted tender documents for
  purchasing of vehicles. Upgrading of Sebokeng
  Library Tender closed, contractor on site.
• Lesedi Building of new library in Vischkuil
  Building already roof high
• Nokeng Funds not transferred yet
• Westonaria Construction of a library in Simunye.
  Negotiations with Pro-Plan Project Managers in
  process. Purchasing of information resources
  215 books to the value of R25,772
• Mogale City No progress
• Randfontein No progress
• Midvaal- Furniture for new Sicelo Library
  R38,819
• Kungwini No progress.

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TRENDS IN ALLOCATION

• Local municipalities more dependent on grant
  funding than metropolitan municipalities (KPMG
  report)
• Number of service points also informs the
  allocations to municipalities
• Capacity of municipalities taken into
  consideration when approving allocations
• Governmental priorities inform allocations to
  municipalities.

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Data on Trends in Allocations 2008/09
City of Joburg Allocation R6,020,000

• Purchased additional titles for Battle of the
  Books and Story Skirmish R420,000
• Purchased books for their Early childhood
  Development Programme R383,000 This programme
  involves 80 crèches.
• Purchased books for other reading/ library
  programmes R45,000
• Continued employment of 21 staff members
  appointed in 2007/2008
• Continued employment of 6 part-time librarians to
  train new staff.
• Areas of Concern
• Sandton Design Centre project funds were only
  reflected in 2009/10 budgets so this project is
  currently being implemented.
• R1,106,000 for the internet project for Soweto
  Libraries. This is one project where we are
  currently considering declaring a dispute with
  Johannesburg Metro.
• Reports are not submitted timeously

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Data on Trends in Allocations 2008/09
Ekurhuleni

• Very informative annual report submitted
• Reading programmes at 43 libraries R379,428
• Purchasing of 4,826 study books R1,062,662
• Equipment and furniture for ICT training centre
  R359,869
• Training of 208 library staff on ICT
• Furniture for Government Information Services in
  2 libraries - Displays for Government corners in
  Kwa-Thema and Tsakane purchased R6,135
• Areas of Concern
• Purchasing of Archival Ware software for IKS
  service R600,000. This request was not approved
  by their Bid Committee . Change of scope approved
  to purchase computers

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Data on Trends in Allocations 2008/09 City of
Tshwane

• Regular reports received timeously
• ICT Library network upgraded. 25 sites
  completed. R2,135,694
• Implement electronic library system Conversion
  done and test data loaded on City of Tshwanes
  Services, first hand training conducted to 8
  staff members. They were trained on circulation
  and reports. Expenditure R640,618.
• Reading programmes at 9 libraries
• Areas of Concern
• The R100,000 for furniture for the Temba Library
  not spent by the end of June.

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Data on Trends in Allocations 2008/09
Randfontein

• Monthly reports not received regularly. Did
  receive year end report. Randfontein has
  completed their projects and spent their funds.
  R1,312,000 allocated
• Purchased licence for Smartport R92,000
• Appointment of 4 new library assistants R94,000
• Continuation of staff appointed in 2007/08
  R450,000
• Providing internet services at Randfontein,
  Mohlakeng, Randgate, Toekomsrus and
  Kocksoord.R100,000
• Reading programmes implemented R20,000
• Purchasing of new information resources R556,000
• Areas of Concern
• Late submission of reports

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Data on Trends in Allocations 2008/09 Midvaal

• Excellent compliance in terms of the submission
  of reports
• All project completed and fund spent according to
  approved business plans
• Established a library at Sicelo R1,235,000
• Providing internet services at Meyerton, Henley
  on Klip and De Deur Libraries R100,000
• Appointment of 4 librarians R520,000
• Areas of Concern
• None

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Data on Trends in Allocations 2008/09
Westonaria

• Excellent compliance from municipality in
  submission of reports and implementation of
  projects.
• Westonaria has completed their projects and spent
  their allocated funds - R2,320,000
• Implementation of electronic library system
  R898,183
• Appointment of 5 new staff members and renewal of
  2 contracts of two staff members appointed in
  2007/08 R615,350
• Installation of Aircon system at Bekkersdal
  R200,000
• Purchasing of 4190 information resources
  R37,800
• Geotech report and planning for new Simunye
  Library R100,000
• Implementation of reading programmes R20,000
  Purchased books in indigenous languages (Zulu,
  SeSotho and SiSwati.)

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Data on Trends in Allocations 2008/09 Kungwini

• Reports received regularly and in time. Annual
  report submitted
• Allocated R3,335,000. Spent R2,876,631.
  R458,369 not committed yet.
• Rethabiseng Library expanded R486,848
• Ekangala Ward 10 Mobile Home Library R397,620
• Implementation of electronic library system
  R1,512,236
• Implementation of reading programmes R40,438
• Purchasing of information resources for Mobile
  Home Library R100,130
• Reference collection upgraded R21,240
• Appointment of 3 new staff members R98,314
• Zithobeni Pasisade fence R110,000
• Furniture for Ekangala Ward 10 Library R65,117.

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Data on Trends in Allocations 2008/09 Nokeng

• Monthly reports only recently received regularly,
  but not always on time. (Since April after
  monitoring intervention)
• Received R1,670,000. Expenditure R468,050.
  Committed R970,981. Balance R230,967
• Purchased vehicle for outreach services R179,999
• Appointment of 1 staff member for Steve Bikoville
  R27,300
• Furniture and equipment for libraries R287,000
• Mobile Home Library for Steve Bikoville out on
  tender Tender Number NTT 11/2009 (Library
  received in August)
• Information resources for Steve Bikoville
  R34,985
• Area of Concern
• The municipal manager and the mayor were
  suspended during the financial year which
  impacted on programme delivery

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Data on Trends in Allocations 2008/09 Mogale
City

• Monthly reports only recently received regularly,
  and on time (Since April monitoring
  intervention)
• Mogale City has spent R2,638,623 and is still
  committed with R122,371. All their projects have
  been completed.
• Purchasing of 1,781 information resources
  R167,000
• Appointment of 4 new staff members and
  continuation of 2007/08 contracts R1,859,536
• Installation of air conditioners at Lusaka,
  Lewisham, Sakkie Nel, Muldersdrift and Hekpoort
  Libraries R376,044
• Upgrading of Krugersdorp, Azaadville, Sakkie Nel,
  Lewisham and Lusaka Libraries R207,282
• Implementation of reading programmes at
  Azaadville and Lusaka (Purchased 240 books)
  R28,760

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Data on Trends in Allocations 2008/09 Lesedi

• Monthly report received for April to July but
  information on report not correct. In process of
  following up with municipality.
• Received R3,072,000
• Projects completed
• 5 staff members appointed R263,416
• Information resources for Ratanda X7 and
  Vischkuil R330,250
• Implementation of reading programmes Purchased
  books for grade R to Grade 8 R40,000
• Purchasing of study material and reference for
  Shalimar Ridge R234,000
• Book security system for Ratanda installed
  R200,000

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Monitoring Capacity

• 6 approved monitoring Evaluation Posts in the
  Departmental Structure
• 3 ASDs and 3 librarians
• Currently 2 ASDs and 1 librarian Posts filled
• Moratorium on the filling of posts in Department
  is impacting on the Departments ability to
  monitor project implementation
• Provincial monitoring librarians made 38
  monitoring visits to municipalities to evaluate
  project implementation and support municipal
  library services.  
• Municipalities submitted monthly progress and
  financial expenditure reports .
• Implementation of the remaining programmes as per
  the approved business plan.

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RECAPITALISATION OF COMMUNITY LIBRARIES -
CHALLENEGES

• The different financial years of municipalities
  and the province remains a challenge for planning
  purposes and project implementation.
• Staff are only appointed on contractual basis and
  not permanently from funding made available by
  the grant, which results in a high turnover of
  staff .
• The conditions of the conditional grant are not
  addressing the core funding problem that is being
  experienced in libraries.

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Thank You