Educational Incentive Program

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Educational Incentive Program
2009 Forum Presentation
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Agenda for 2009 EIP Forum

• Welcome Introductions
• Quality Initiatives
• History Evolution of EIP
• Eligibility for EIP
• CDA
• Whats new for 2009
• Info for Training Organizations/Colleges
• Dos Donts
• Q A

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Welcome Introductions

• EIP is sponsored by the New York State Office of
  Children Family Services (NYS OCFS)
• Gladys Carrión, Esq., Commissioner
• Janice Molnar, Deputy Commissioner, Division of
  Child Care Services
• Barbara Hogan, Special Assistant to the Deputy
  Commissioner

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Welcome Introductions

• Funded by the federal Child Care and Development
  Fund
• Administered by the Professional Development
  Program, Rockefeller College, University at
  Albany (PDP)
• Deborah McGuire, Director, PDP
• Colleen OGrady, Manager, Early Childhood
  Training
• Eliot Cresswell, Compliance Specialist, EIP

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Welcome Introductions

• Forum attendees
• Name
• Organization
• Years of participation in EIP

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EIP Forum Materials

• 2009 Forum Agenda
• 2009 EIP Brochure/Applications
• 30 Hours Beyond Brochure
• MAT Brochure
• 2009 Training Organization Agreement
• W-9
• Sample 2009 Scholarship Award
• Sample Threshold Denial Letters

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2009 EIP Forum
Quality Initiatives
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Quality Initiatives-QRIS

• Quality Rating Improvement System (QRIS)
• Systematic statewide approach to
• Assess,
• Improve, and
• Communicate
• quality in early childhood/child care programs
• In use or in development in many states

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Quality Initiatives-QRIS

• Stars assigned to programs based on rating
• (similar to AAA, Zagat, US News World Reports)
• More stars more quality
• In planning phase, gathering momentum
• Variety of stakeholders involved
• Field Test

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Quality Initiatives-QRIS

• LEARNING ENVIRONMENT 25 Points
• FAMILY ENGAGEMENT 15 Points
• QUALIFICATIONS EXPERIENCE 35 Points
• MANAGEMENT LEADERSHIP 25 Points
• 100 Points

Regulated program 20-25 points 26-50
points 51-75 points 76-100
points
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Quality Initiatives-QRIS

• For more information about
• www.ocfs.state.ny.us
• or
• www.earlychildhood.org/QSNY

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Quality Initiatives-Trainer Registry Credential

• Trainer Registry Credential
• New York State Association for the Education of
  Young Children Trainer Credential
• Developed by NYS AEYC New York City Early
  Childhood Professional Development Institute
• Pilot currently in progress for 11 trainers
• No fee during pilot Fee to register following
  pilot

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Quality Initiatives-Trainer Registry Credential

• Trainer Registry Credential
• Sign up learn more at
• www.earlychildhoodnyc.org
• or
• www.earlychildhood.org
• Technical Assistance from CUNY-PDI
• info_at_earlychildhoodnyc.org

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2009 EIP Forum
History Evolution of EIP
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History Evolution of EIP

• EIP started 12 years ago as a Pilot Program
• Funded at 450,000 in 1997 (1st full year)
• Expanded following Quality Child Care
  Protection Act of 2000
• Growth in funding to 9 million in 2008

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History Evolution of EIP

• Since 1997, EIP has
• Awarded 67.9 million in early childhood
  scholarships
• Issued scholarships for over 115,000 courses,
  trainings, conferences, and credentials
• Assisted over 40,000 providers across New York
  State

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History Evolution of EIP

• To promote and support quality child care in New
  York by funding training and educational
  activities for providers
• Direct impact on quality of care provided in
  regulated child care programs in New York
• Support compliance with NYS OCFS regulations
  while aligning with quality initiatives
• Improve access to quality training and
  educational opportunities for early childhood
  providers

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2009 EIP Forum
Eligibility Criteria
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Eligibility Criteria for EIP

• To be eligible for EIP, all applicants must
• Work in a child care facility regulated by NYS
  OCFS or New York City Department of Health (NYC
  DCCs only)
• Be direct care staff (e.g. providers, asst.
  teachers, group leaders)
• or
• Supervisory staff (e.g. directors, site
  supervisors)

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Eligibility Criteria for EIP

• To be eligible for EIP, applicants must
• Provide all required documentation with each
  application
• Complete, signed application/agreement
• License/Registration or paystub from last 8 weeks
• Most recent federal tax return
• Submit complete application before deadline

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Eligibility Criteria for EIP
2009 EIP Deadlines
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Eligibility Criteria for EIP

• Scholarship amounts based on
• Household size
• Adjusted Gross Income (AGI)
• as reported on applicants most recent federal
  tax return (see page 7 of 2009 booklet)
• 2007 2008 returns accepted till April 15, 2009
• Only 2008 returns accepted after April 15, 2009

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New for 2009

• Income eligibility limited to 100 and 75 groups
• Non-credit training
• Individual cap for 2009 756
• Allows EIP to offer limited scholarships to as
  many providers as possible
• Puts more focus on training/education aligned
  with QUALITYstarsNY (i.e. college, credentials)
  while continuing to support regulatory compliance

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New for 2009

• Upstate 1,500 individual cap per year
• (756 for non-credit training)
• Downstate 2,000 individual cap per year (756
  for non-credit training)
• 1K for college courses for Downstate group
  discontinued

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2009 EIP Forum
Training Course Eligibility
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Training Course Eligibility

• College courses
• Matriculated in early childhood or related degree
• All courses eligible
• Downstate applicants up to 2,000 per calendar
  year
• Upstate applicants up to 1,500 per calendar
  year
• Non-matriculated or matriculated in unrelated
  degree
• Early childhood and related courses only
• Downstate applicants up to 2,000
• Upstate applicants up to 1,500
• Applicants mark College Credit on Section 3 of
  application.

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Training Course Eligibility

• Early Childhood Credentials
• CDA, SACC, CPAC, NAC, NYS Infant/Toddler
• NAFCC Accreditation
• Scholarships awarded at a rate of up to 28 per
  training hour
• Downstate applicants up to 2,000
• Upstate applicants up to 1,500

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Training Course Eligibility

• Early Childhood Credentials
• Applicants mark
• Distance Learning Course/Class Leading to a
  Credential
• or
• Coursework leading toward a Credential (other
  than CDA)
• or
• EIP Pre-Approved Credential/Assessment Fee
• All CDA activities must be listed on separate
  green CDA application.

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Training Course Eligibility

• Non-credit courses, workshops, and conferences
• Scholarships awarded at no more than 28 per
  training hour
• Up to 756 per applicant per year
• Applicants mark non-credit course, workshop, or
  training.

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Training Course Eligibility

• Individualized Training Program (ITP)
• One on one training done at child care site
• Environmental Rating Scale used with specific
  training goals
• EIP Scholarships issued at up to 55 per hour
• Downstate applicants up to 2,000 per year
• Upstate applicants up to 1,500 per year

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Training Course Eligibility

• Applicants
• Choose training and/or courses
• Must successfully complete training and/or
  courses paid by EIP
• Certificates, transcripts required or Refund
• Training
• Activities must relate to 1 or more regulatory
  training topics (see pages 4-5 of 2009 EIP
  booklet)
• May or may not be applied to regulatory
  requirements
• (30 hours or job plan)

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2009 EIP Forum
Child Development Associate
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Child Development Associate (CDA)

• Early childhood professional credential, first
  awarded in 1975
• Administered by The Council for Professional
  Recognition, Washington DC
• (www.cdacouncil.org)
• Integrated into early childhood career ladders
  and job requirements
• Recognized nationally

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Child Development Associate (CDA)

• All CDA Candidates must
• Have 120 hours early childhood education
• Be 18 yrs old
• Possess HS Diploma/GED
• Have 480 hours early childhood work experience
• Compile Professional Resource File
• Pass Final CDA Assessment

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Child Development Associate (CDA)

• Why is it important?
• Major component in professionalization of early
  childhood providers
• Included in QUALITYstarsNY with points value
• Role in early childhood career ladder
• Largest credential by number of EIP participants
  and by EIP scholarships funding issued

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Child Development Associate (CDA)

• New CDA application for 2009
• 4 sections for 4 different activities
• Training
• Observation
• Field advisor
• Assessment
• Applicants must apply for one activity on a
  single form, can submit multiple forms or
  multiple online apps during 2009

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Child Development Associate (CDA)

• CDA Training in 2009
• 12 hours of fieldwork eligible for EIP (28/hour)
• Closer monitoring by EIP of CDA activities
• Credential attainment more closely measured
• Trainers and providers held to a higher standard

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Child Development Associate (CDA)

• CDA Training in 2009
• Candidates agree to obtain a field advisor
  apply for CDA assessment
• EIP staff will more actively provide resources
  and encourage attainment of CDA
• Encourage seminar instructors to use Essentials
• Encourage field advisors to use Field advisors
  Guide

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Child Development Associate (CDA)

• EIP, colleges, and training organizations
• Partners in helping providers make educated
  decisions about their professional development
  and the CDA
• Providers
• Responsible for finding best training/educational
  options, determining career goals and path, and
  making payment
• Colleges/training organizations
• Responsible for full disclosure of
  training/course requirements and for providing
  support necessary for candidates to achieve
  success

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2009 EIP Forum
Information for Colleges Training Organizations
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Information for Colleges Training Organizations

• 2009 Agreement required for training
  organizations
• Review with appropriate staff before signing
• Signed copy due to EIP by March 14
• Program Audits Training Monitoring to continue
• Training schedules must be provided to EIP in
  advance

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Information for Colleges Training Organizations

• Confidentiality 3rd party inquiries Applicants
  must give written permission
• Recent A-133 audit opinions
• Acceptable in lieu of 2009 Agreement
• All Terms Conditions of EIP still apply
• Applying EIP to students higher education
  account (see reverse of EIP awards)

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Information for Colleges Training Organizations

• Top applicant denial reasons
• No paystub/license/registration sent
  w/application
• No tax information sent w/application
• Application submitted after deadline
• Funding depleted
• Online applications 2-3 weeks to process, often
  less
• Paper applications 4-6 weeks to process
• Scholarship awards 8-10 weeks to pay once recd
  by EIP

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Q A

• Questions??
• Comments??

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Resources

• NYS OCFS
• www.ocfs.state.ny.us
• EIP, Professional Development Program
• www.ecetp.pdp.albany.edu
• 800-295-9616 (free translation available)
• The Council on Children Families
• www.earlychildhood.org
• Council for Professional Recognition (CDA
  Council)
• www.cdacouncil.org
• New York City Early Childhood Professional
  Development Institute
• www.earlychildhoodnyc.org

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2009 EIP Forum
Thank you!