SUBMISSION GUIDELINES

1
SUBMISSION GUIDELINES

• for
• Arizonas
• Alternate Assessments
• 2004 - 2005

2
DORs Responsibilities

• District of residence (DOR) submits alternate
  assessment data for students tuitioned out to
  other service providers
• Private day schools
• Accommodation schools
• Other public schools
• Private residential facilities

3
Other Service Providers Responsibilities

• Level II
• Submit completed forms 1 and 2 to the district of
  residence
• No later than January 31
• Submit completed forms 3 A-D to the district of
  residence
• By March 4

• Level I
• Submit completed forms 1, 2, and 4 to the
  district of residence
• No later than January 31
• Submit completed forms 5 A-D to the district of
  residence
• By March 4

4
DORs Responsibilities

• Level I II
• Special education administrators and/or
  designee(s)
• Begin entering data into web-based alternate
  assessment application upon receipt of Level I
  and/or Level II forms
• From January 5, 2005 through April 30, 2005

5
Two Exceptions

• Type 03 elementary district
• Without a feeder union high school district
• Is the DOR for their high school students

• Other
• A unified school district without a high school
• Is the DOR for their high school students

6
Responsibilities of These Two Exceptions

• Level I
• The LEA serving the high school student on behalf
  of the DOR must submit completed Forms 1, 2, 4,
  and 5 A - D to the DOR
• DOR must submit data through web-based alternate
  assessment application
• Must choose other when selecting school

• Level II
• The LEA serving the high school student on behalf
  of the DOR must submit completed Forms 1, 2, and
  3 A - D to the DOR
• DOR must submit data through web-based alternate
  assessment application
• Must choose other when selecting school

7
Data Entry

• To add a student, enter SAIS number, DOB, and
  gender
• Verify student name as displayed
• If not correct student, click NO button
• Ascertain correct SAIS number for student you
  want to add

8
Data Entry Error Messages

• Student doesnt exist
• Verify students SAIS number, DOB, and gender
  with the special education administrator
• If error was due to data entry into the alternate
  assessment application, then correct error.
• If SAIS system error, then special education
  administrator should contact SAIS administrator
  immediately.

9
Data Entry Error Messages

• District of residence does not match
• Verify accuracy of SAIS number for that student
• If typo, enter corrected SAIS number
• If SAIS number was correct, contact PEA
  administrator immediately

10
Error Messages Follow-Up by Administrators

• District of residence does not match
• If student is new to the PEA, then
• Verify with previous PEA that student has been
  officially withdrawn. If student not withdrawn,
  then request it be done immediately.
• If student was officially withdrawn from previous
  PEA, then contact Regional Training Center.

11
Data Entry Error Messages

• On Student Page where demographic information is
  entered
• Error messages will be generated if any required
  fields are left blank.
• Required fields must be filled in before test
  data can be entered.