5TH DOH National Staff Meeting

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UPDATES INTERNAL MANAGEMENT SUPPORT by LYDIA
P. FERNANDEZ, CPA, CESO IV Assistant Secretary of
Health
5TH DOH National Staff Meeting Puerto Princesa
City, Palawan May 30- June 1, 2007
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Resolution-I.C Transparent system for the
effective and efficient utilization of financial
resources mobilized from both internal and
external sources through the Sectoral
Development Approach anchored on the Health
Sector Expenditure Framework (BIHC FS)

• Reallocation and creation of budget lines for
  Health Sector Development Program allowing
  budget support for the initial 16 F1 provinces
  and future target areas
• Creation within Finance Service of a management
  team to handle review and monitoring of LGU
  reports and compliance with the SDAH framework
• Regular coordination with foreign donors
  financial consultants for program implementation
• Conducted initial monitoring of financial
  management of hospitals

5TH DOH National Staff Meeting Puerto Princesa
City, Palawan May 30- June 1, 2007
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Resolution II. C. Efficient utilization of
financial management accountability to include
reconciliation of national and regional
financial account, sound internal audit system
with corresponding human resource capability
building at various levels (FS IAS)

• Completed e-NGAs training for all CHDs and
  hospitals
• Very active participation in the DBM-led thrust
  of developing and implementing a generic Public
  Financial Management Manual and Training.
• Reorganization and multi-tasking with in FS in
  accordance with personnel competency and
  capability
• Participation of IAS in the PAGC-led and WB
  funded upgrading of the government-wide IAS and
  review of the audit manual

5TH DOH National Staff Meeting Puerto Princesa
City, Palawan May 30- June 1, 2007
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Resolution II. E. Enhance systems, procedures
and implement preventive measures that will
sustain efforts towards greater accountability
(FS)

• Review of existing financial policies and
  procedures on their relevance to present
  situations and need of the DOH
• Seventy percent (70) completion of the
  updating of the DOH Financial Operations
  Manual
• Conduct of FS staff skills inventory and training
  need identification
• Implementation of FS Succession Planning and
  Career Pathing
• Started staff training on finance, procurement
  and internal audit

5TH DOH National Staff Meeting Puerto Princesa
City, Palawan May 30- June 1, 2007
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Resolution II. E. Enhance systems, procedures
and implement preventive measures that will
sustain efforts towards greater accountability
(FS)

• Formulation of various policies to improve
  financial transactions through the issuance of
  Department Orders and Circulars. Some of these
  are
• Designation of a Sole disbursing Officer for a
  centralized Petty Cash Fund
• Direct credit of employees claims,
  reimbursements to their account
• Creation of a single guaranty deposit for
  gasoline and lube oil consumption
• Centralized processing and payment of utilities
• Centralized control and monitoring of government
  service vehicles
• Availment of ATM services for all CHDS and
  retained hospitals for payroll and employees
  claims
• Drafting of the centralized service contract of
  the DOH Central Coop services
•  

5TH DOH National Staff Meeting Puerto Princesa
City, Palawan May 30- June 1, 2007
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Resolution II. AIntegration of data sources and
information systems through strong collaboration
among LGUs, DOH units and statistical
agencies(IMS).

• Conducted assessment of the Philippine Health
  Information System (PHIS) using customized
  Health Metrics Network Assessment tool with
  health program managers, statisticians, IT
  specialists, policy makers, finance managers,
  donors and local health providers
• Continuous technical meetings with Phil. Health
  Information Network (PHIN) member-agencies
  (DOH-NEC, IMS, NCDPC, NCHFD, etcNCSO NSCB
  PCHRD-DOST) for PHIS draft assessment report and
  PHIS improvements

5TH DOH National Staff Meeting Puerto Princesa
City, Palawan May 30- June 1, 2007
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Resolution II. AIntegration of data sources and
information systems through strong collaboration
among LGUs, DOH units and statistical
agencies(IMS).

• Conducted Health Information Systems (HIS)
  Inventory Integration Workshop to determine
  HIS status, duplications and to agree on common
  platforms and strategies in integrating
  information systems
• Commissioned the U.P. School of Statistics
  Foundation for in-depth assessment of PHIS,
  FHSIS, Vital Registry for the development of a
  comprehensive HIS strategic plan.
• Currently updating of Information Systems
  Strategic Plan (Information Communication
  Technology Plan), 2007-2011  

5TH DOH National Staff Meeting Puerto Princesa
City, Palawan May 30- June 1, 2007
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Resolution II. AIntegration of data sources and
information systems through strong collaboration
among LGUs, DOH units and statistical
agencies(IMS).

• Continuous development and roll-out of various
  IS food drugs, drug testing, injury,
  filiariasis, e-NGAS, UMIS etc.
• Extracted standard data sets from all existing IS
  for reference/use. Data sets are posted in the
  DOH website- wwww.doh.gov.ph/data_references.htm
• Conducted CHD workshop on establishing data
  warehouse of existing health data/statistics
  updating of Field Health Units Directory.

5TH DOH National Staff Meeting Puerto Princesa
City, Palawan May 30- June 1, 2007
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Resolution II. BNurture a knowledge Management
culture starting with good documentation and
production of manuals of key processes and
procedures with the end view of evidence informed
decision making (IMS).

• Conducted a sector-wide Knowledge Systems
  Workshop.
• Developed DOH KM Strategy and Framework
• Identified priority KM Tool kits (Documentation
  of Business process, FAQs and Wikipedia pages,
  etc.) started development
• Nineteen (19) DOH staff got KM Manager
  Certification from KM Institute, U.S.A.
• Started K-mapping and e-Learning (radiology) for
  DTTBs
• Conducted KM Orientation for CHD 8 with GTZ.
• Started documentation of exemplary (good)
  practices(BLHD)

5TH DOH National Staff Meeting Puerto Princesa
City, Palawan May 30- June 1, 2007
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Resolution II. D. Institutionalize reforms to
ensure procurement logistics systems that will
guaranty availability of essential health goods
in a timely manner (Central Office
BAC (COBAC)/Procurement Division)

• Review, streamlining and adjustments of office
  procurement plans based on previous consumptions
  and actual requirements
• Consolidation of DOH annual procurement plan
  identification of procurement packages including
  approval of of modes of procurement
• Developed computerized procurement system design
  with IMS

5TH DOH National Staff Meeting Puerto Princesa
City, Palawan May 30- June 1, 2007
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Resolution II. D. Institutionalize reforms to
ensure procurement logistics systems that will
guaranty availability of essential health goods
in a timely manner (COBAC/Procurement Division)

• Developed for DOH GPPB approval the guidelines
  the on procurement of drugs medicines and
  other health goods services to support
  implementation RA 9184
• Conducted with BIHC World Bank FAPs
  procurement enhancement workshop
• Continuous capability building on RA 9184, its
  IRR-A new guidelines for govt. and FAPs
  funded procurements

5TH DOH National Staff Meeting Puerto Princesa
City, Palawan May 30- June 1, 2007
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Resolution II. D. Institutionalize reforms to
ensure procurement logistics systems that will
guaranty availability of essential health goods
in a timely manner (COBAC/Procurement Division)

• Continuous process improvements and capability
  building in drugs/vaccines procurement thru
  development partners (UNICEF/WHO/UNDP/GTZ)
• Drafted guidelines for Health Commodities
  Reference Information System (HCRIS) to improve
  drawing of specification of goods
• Pilot implementation of price data uploading
  from CHDs hospitals for price referencing.

5TH DOH National Staff Meeting Puerto Princesa
City, Palawan May 30- June 1, 2007
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Resolution II. D. Institutionalize reforms to
ensure procurement logistics systems that will
guaranty availability of essential health goods
in a timely manner (MMD)

• Identified needed facilities, equipment and
  supplies to rehabilitate/upgrade central CHD
  warehouses (EC grant)
• Finished for reproduction Warehouse
  Management manual How-to-guide to effective
  and efficient management of DOH warehouses
• Finalizing trainers guide on warehousing
  management training for CHDs

5TH DOH National Staff Meeting Puerto Princesa
City, Palawan May 30- June 1, 2007
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Resolution II. D. Institutionalize reforms to
ensure procurement logistics systems that will
guaranty availability of essential health goods
in a timely manner (MMD)

• Identified training and seeking funding for
  Short Course on Warehousing for MMD Inc CHD
  Supply Officers thru Tropical Disease Foundation
  EC/. Conducted by La Salle.
• Continuous staff training on material management
  specifically on warehousing
• Obtained funding from Shell Foundation for the
  purchase and use of a Warehouse Management
  System software with a bar coding or RFID system
  and refurbishing a portion of the central
  warehouse

5TH DOH National Staff Meeting Puerto Princesa
City, Palawan May 30- June 1, 2007
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Resolution II. D. Institutionalize reforms to
ensure procurement logistics systems that will
guaranty availability of essential health goods
in a timely manner (MMD)

• Assisted in the cancellation of distribution
  contract of non-performing and inefficient
  contractor and its replacement
• Continuous improvements in the acceptance and
  distribution systems for drugs and medicines and
  other health goods.

5TH DOH National Staff Meeting Puerto Princesa
City, Palawan May 30- June 1, 2007
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Thank you and Good Afternoon!
5TH DOH National Staff Meeting Puerto Princesa
City, Palawan May 30- June 1, 2007