SESChoice Reversal Pilot 20092010

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SES/Choice Reversal Pilot 2009-2010

• Virginia Department of Education
• August 13, 2009

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Purpose of SES and Pilot Program

• Supplemental educational services (SES) are a
  critical component of NCLB because
• SES gives low-income families options to obtain
  free tutoring and other academic enrichment
  services for their children.
• This extra help is a key element of school
  improvement efforts.
• Purpose of the Pilot Program
• Increase numbers of students participating in SES
  and PSC
• Gain valuable information to be shared with other
  states and school divisions
• Source USED letter to Dr. Cannaday, 7/25/06
• http//www.ed.gov/policy/elsec/guid/stateletters/
  ses/va072506.html

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Virginia School Divisions Participating in Pilot
Program
4
Virginias Pilot Participation Success
Benchmark based on 2005-2006 RAND study data, 20
percent of eligible students were participating
in SES
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Conditions of Participation for School Divisions

• Increased student participation in SES
• Effective parent notification and outreach
• Provide timely, clear, and accurate notice to
  parents about the identification of their childs
  school as in need of improvement including
  availability of SES.
• Notify parents of eligible students about SES
  prior to the start of the 2009-2010 school year
  or within the first few weeks of the school year
  and provide SES shortly thereafter and
• Offer continuous enrollment in SES or multiple
  SES enrollment periods throughout the year until
  each pilot division spends the 20 percent
  required or until all student who request SES are
  served.

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Conditions of Participation for School Divisions
(continued)

• Submit reports to the state in January and May
  for the 2009-2010 school year that describes
• the divisions provision of SES in Title I
  schools in the first year of improvement and
• the progress of the division and schools in
  increasing the quality of instruction and
  improving the academic instruction of students.

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Conditions of Participation for the State

• Ensure that more students participate in SES and
  PSC between 2008-2009 and 2009-2010 as
  demonstrated by a substantial increase.
• Provide information on the academic achievement
  of students participating in the pilot by the end
  of October 2010.

8
Conditions of Participation for the State
(continued)

• Ensure parents in pilot divisions have access to
  a variety of SES providers as demonstrated by
• Maintaining a comprehensive list of SES
  providers and
• Ensuring that at least two providers from which
  parents can choose are available in each
  participating school division.

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Conditions of Participation for the State
(continued)

• Require the pilot school divisions to
• notify eligible parents about SES prior to the
  start of the school year or within the first few
  weeks and provide SES shortly thereafter.
• offer continuous enrollment in SES or multiple
  enrollment periods throughout the 2008-2009
  school year until the required 20 percent set
  aside is spent or all students eligible for
  choice and SES are served.
• Submit requested data and reports to USED.

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Contact Information

• Roberta Schlicher
• Director, Program Administration and
  Accountability
• Roberta.Schlicher_at_doe.virginia.gov
• [phone]

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Supplemental Educational ServicesPilot Program
2009-2010

• August 13, 2009
• Virginia Department of Education
• Office of Program Administration
• and Accountability

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What Are Supplemental Educational Services?

• Supplemental educational services (SES) are a
  component of Title I of the Elementary and
  Secondary Education Act (ESEA) as reauthorized by
  the No Child Left Behind Act of 2001 (NCLB) that
  provide extra academic assistance, particularly
  in reading/language arts and mathematics, outside
  of the regular school day.
• USED Public School Choice Non-Regulatory
  Guidance, January 14, 2009, A-2
• Parents of eligible students must be allowed to
  choose providers that have been approved by the
  state to provide services in science.
• USED School Achievement and Student
  Accountability Programs (SASA) e-mail, June 3,
  2008

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When Must Divisions Make SES Available?

• Divisions must make SES available to eligible
  students attending Title I schools that are in
  Year 2 of Title I School Improvement or beyond.

USED Public School Choice Non-Regulatory
Guidance, January 14, 2009, A-4
14
When Must Divisions Make SES Available?
(continued)Example All Divisions
2008-2009
School did not make AYP in same subject area for
TWO consecutive years
Year 1 of School Improvement ____________ Must
provide Public School Choice
Based on SOL results for 2007-2008 and
2006-2007
2009-2010
School did not make AYP in same subject area for
THREE consecutive years
Year 2 of School Improvement ____________ Must
provide Public School Choice and SES
Based on SOL results for 2008-2009,
2007-2008, and 2006-2007
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When Must Divisions Make SES Available?(continued
)Example USED Choice/SES Reversal Pilot

• Exception for Pilot Divisions Divisions must
  make SES available to eligible students attending
  Title I schools that are in Year 1 of Title I
  School Improvement or beyond.

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When Must Divisions Make SES Available?(continu
ed)Example USED Choice/SES Reversal Pilot
2009-2010
School did not make AYP in same subject area for
TWO consecutive years
Year 1 of School Improvement ____________ Must
provide SES
Based on SOL results for 2008-2009 and 2007-2008
2010-2011
School did not make AYP in same subject area for
THREE consecutive years
Year 2 of School Improvement ____________ Must
provide SES and Public School Choice
Based on SOL results for 2009-2010,
2008-2009, and 2007-2008
Year 1 Holding and in SES pilot last year
Continue to only provide SES Year 1 Holding
and new to SES pilot Provide SES and continue to
offer Public School Choice
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Who is Eligible to Receive SES?

• Order of Priority
• 1. all low income students
• 2. if sufficient funds are not available to
  serve all eligible students, priority must be
  given to the lowest achieving students
• 3. if all low income students that request
  services are served, then a school may serve
  students that arent low income, but who are at
  risk of failing.

All Title I Schools
Year 1 Pilot Schools
Schools in Year 2 of SI or beyond
Low-income Students
Lowest achieving, low-income students
USED Public School Choice Non-Regulatory
Guidance, January 14, 2009, G-13 NCLB Section
1116(b)(10)(C)
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Who is Eligible to Receive SES? (continued)

• Eligibility is not dependent on whether the
  student

• is a member of a subgroup that caused the school
• to fail to make AYP
• is in a tested grade or
• 3. receives Title I services.

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SES Eligibility in Targeted Assistance and
Schoolwide Schools
All low-income students in Title I schools are
eligible for services, regardless of whether the
school is Targeted Assistance or Schoolwide.
USED Public School Choice Non-Regulatory
Guidance, January 14, 2009, F-2 NCLB Section
1116(b)(10)(C)
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How is SES implemented?

• Division implements program based on division
  preferences
• Division can choose to offer services after
  school, on weekends, and/or during the summer
• Parents choose a provider from the divisions SES
  application
• Division works out specifics of service agreement
  through a contract with each provider
• Providers conduct sessions in schools, community
  centers, or students home

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Suggested Steps for Implementing SES
Designate division SES coordinator or team
Decide program details and set timeline of events
Contact providers able to serve school division
Inform teachers/school staff about SES program
Contract with interested providers
Prepare and send parental notification
Invite providers and parents to joint SES
information session
On-site contact, times/days of service,
classroom availability, charge for use of
facilities, transportation, snacks, etc.
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Suggested Steps for Implementing SES (continued)
Collect applications, assign students to
providers, and provide student contact
information to providers
Develop student learning plans with providers,
teachers, and parents
BEGIN SERVICES
Maintain open enrollment or multiple enrollment
periods
Monitor services, provide payment to providers,
and maintain relevant data
Submit reports to VDOE twice yearly and submit
data to School Improvement Implementation Survey
(SIIS) in summer of 2010
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Parental Notification

• The notice must
• identify the providers able to serve students
  within the division
• identify providers accessible through technology
• describe the services, qualifications, and
  evidence of effectiveness for each provider
• describe the procedures and timelines that
  parents must follow on selecting a provider
• be easily understandable, in a uniform format
• (Refer to sample notification letters)
• NCLB Section 1116(e)(2)

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Parental Rights

• Parents have a right to
• receive timely notification indicating a childs
  eligibility for SES services
• receive assistance selecting a provider
• receive notification from providers regarding the
  progress of their child
• change or terminate services with a provider
• be notified by the school division if the child
  is not attending services regularly
• protect the privacy of their child by refraining
  to give written permission to the school division
  to disclose student information to providers
• NCLB Section 1116(e)(2)(3)

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Student Learning Plans

• The learning plan must contain
• Specific achievement goals for the student,
  developed in consultation with the students
  parents
• A description of how the students progress will
  be measured
• An explanation of how the students parents and
  teachers will be regularly informed of that
  progress
• A timetable for improving the students
  achievement

(Refer to sample student learning plan)
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Division/Provider Agreements

• A provision for termination of the agreement if
  the provider fails to meet student progress goals
  and timetables
• Provisions governing payment for the services,
  which may include provisions addressing missed
  sessions
• A provision prohibiting the provider from
  disclosing to the public the identity of any
  student eligible for or receiving supplemental
  educational services without the written
  permission of the students parents
• An assurance that supplemental educational
  services will be provided consistent with
  applicable health, safety, and civil rights laws
• (Refer to sample provider contract)
• NCLB Section 1116(e)(3)

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What funds are used for SES?

• Divisions MUST set aside for PSC and SES 20
  percent of both
• 1. Title I, Part A, allocation
• 2. Title I, Part A, ARRA allocations
• (or an amount equal to)

5 percent PSC
5 percent SES
10 percent either as necessary
Divisions may count up to 1.0 percent of the
Title I, Part A, and Title I, Part A, ARRA, 20
percent set-asides toward parent outreach.
Refer to Question J-13 in the USED Public
School Choice Non-Regulatory Guidance, January
14, 2009, for allowable parent outreach and
assistance activities.
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What funds are used for SES? (continued)
SES allotment per child Per pupil
expenditure (PPE), calculated by Virginia
Department of Education
calculated by dividing the school divisions
Title I allocation by the number of students
from low-income families Section 116(e)(6)
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New Title I Regulations for PSC/SES

• A division may not limit to less than 20 percent
  of its Title I, Part A, allocation the amount
  that it will make available for PSC-related
  transportation and SES unless
• The division is able to provide PSC-related
  transportation and SES to all eligible students
  using less than that amount
• The divisions meets the criteria outlined in
  34C.F.R. 200.48(d)(2)(i) (listed on next slide)

USED Public School Choice
Non-Regulatory Guidance, January 14, 2009,
Questions J-8 and K-1
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New Title I Regulations for PSC/SES (continued)

• What are the responsibilities of a division if it
  spends less than its 20 percent obligation on
  PSC-related transportation, SES, and parent
  outreach and assistance?
• The division must spend the unexpended amount in
  the subsequent school year on PSC-related
  transportation costs, SES, or parent outreach and
  assistance (in addition to the funds it is
  required to spend to meet its 20 percent
  obligation in the subsequent school year).
• (continued on next slide)

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New Title I Regulations for PSC/SES (continued)

• To use the unexpended amount for other
  allowable Title I, Part A, activities, the
  division must meet the following criteria
• - Partner, to the extent practicable, with
  outside groups, such as faith-based
  organizations, other community-based
  organizations, and business groups, to help
  inform eligible students and their families of
  the opportunities to transfer or to receive SES
  and
• (continued on next slide)

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New Title I Regulations for PSC/SES (continued)

• - Ensure that eligible students and their
  parents have a genuine opportunity to sign up to
  transfer or obtain SES, by
• providing timely, accurate notice to parents
• ensuring that sign-up forms for SES are
  distributed directly to all eligible students and
  their parents and are made widely available and
  accessible through broad means of dissemination,
  such as the Internet, other media, and
  communications through public agencies serving
  eligible students and their families and
• providing a minimum of two enrollment windows, at
  separate points in the school year, that are of
  sufficient length to enable parents of eligible
  students to make informed decisions about
  requesting SES and selecting a provider.
• (continued on next slide)

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New Title I Regulations for PSC/SES (continued)

• Ensure that eligible SES providers are given
  access to school facilities, using a fair, open,
  and objective process, on the same basis and
  terms as are available to other groups that seek
  access to school facilities.

USED Public School Choice Non-Regulatory
Guidance, January 14, 2009, Question L-1
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New Title I Regulations for PSC/SES (continued)

• School divisions must prominently display on
  divisions Web site, in a timely manner, to
  ensure that parents have current information
• (a) number of students who were eligible for
  and the number of students who participated in
  PSC and SES beginning with data for the 20072008
  school year, and for each subsequent school year
  
• (b) list of schools available for transfer and
• (c) list of providers for the current school
  year, approved by the DOE, to serve in the school
  division and the locations where services are
  provided.

USED Public School Choice Non-regulatory
Guidance, January 14, 2009, D-8 USED Supplemental
Educational Services Non-regulatory Guidance,
January 14, 2009, E-1
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Fall Technical Assistance

• School divisions participating in the SES
  pilot will receive an on-site technical
  assistance visit from a Title I specialist in the
  late fall to
• - review SES program implementation
• - provide guidance as necessary

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Resources

• SES Non-Regulatory Guidance
• www.ed.gov/policy/elsec/guid/suppsvcsguid.doc

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Resources (continued)
Virginia Department of Education Title I
Resources http//www.doe.virginia.gov/VDOE/Instru
ction/title1/index.shtml
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Resources (continued)
Sample SES Parent Notification
Letters http//www.doe.virginia.gov/VDOE/Instruct
ion/title1/SESsampleparentintro.html Sample SES
Provider Contracts http//www.doe.virginia.gov/VD
OE/Instruction/title1/SESsampleprovidercontracts.p
df Sample SES Handbook http//www.doe.virginia.g
ov/VDOE/Instruction/title1/SESHandbook.pdf Title
I School Improvement Data Reporting WebEx
http//www.doe.virginia.gov/VDOE/Instruction/titl
e1/ta_webex.shtml
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Resources (continued)

• Database of Approved SES Providers
• https//p1pe.doe.virginia.gov/ses/index.jsp

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Resources (continued)

• Creating Strong Supplemental Educational Services
  Programs
• www.ed.gov/admins/comm/suppsvcs/sesprograms/index.
  html
• Public School Choice and Supplemental Educational
  Services Listserv Signup
• http//www.ed.gov/nclb/choice/help/signupform.html
  
• Supplemental Educational Services Webcast
• http//www.ed.gov/admins/comm/suppsvcs/seswebcast.
  html

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Contact Information

• Shady Clark, Title I Specialist
• [phone] / Shady.Clark_at_doe.virginia.gov
• Gabie Frazier, Title I Specialist
• [phone] / Gabie.Frazier_at_doe.virginia.gov
• Dr. Phil Iovino, Title I Specialist
• [phone] / Philip.Iovino_at_doe.virginia.gov
• Ann Sheehan, Title I Specialist
• [phone] / Ann.Sheehan_at_doe.virginia.gov
• Veronica Tate, Title I Specialist
• [phone] / Veronica.Tate_at_doe.virginia.gov