Gaveling Your Way to Better Meetings

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Gaveling Your Way to Better Meetings

• Amy Davis Derby, Wheeler Co.
• Dana Martin, Crook Co.
• Robin VanWinkle, Douglas Co.

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Parliamentary Procedure

• Outline
• Purpose of Parliamentary Procedure
• Five Basic Principles
• Making and Handling Motions
• Matching Game
• Practice Motions

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Why Do Groups Use It?
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To give every member a chance to be heard.
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• To allow everyone to be a participating member in
  an orderly group.

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• To establish and maintain order in a meeting.

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• To prevent confusion when discussing club
  business.

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• To keep the meeting moving.

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The Five Basic Principles
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• Discuss one subject at a time.

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• Each idea presented for consideration is entitled
  to full and free discussion.

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• All members are to be treated with justice and
  courtesy.

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• The rule of the majority must be carried out, and
  the rights of the minority respected.

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• The wishes of each group member should come
  together to form a cooperating, united club.

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Making and Handling Motions

• Making motions
• Discussing
• Amending
• Voting

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• A club member who wants to suggest an idea or
  plan or wants something done makes a motion.

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• The member must address the President.

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• The member must be called on by the President.

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• The member may make his/her motion.

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• The motion is then seconded by another member.

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• The President restates the motion and asks for
  discussion.
• A motion cannot be discussed until it is
  seconded.

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• After discussion, the President repeats the
  motion and then asks Are you ready for the
  question?

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• A vote is taken both in favor and opposed.

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• All in favor say, aye all opposed say no.

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• The motion is passed
• or
• The motion is lost

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• Before another motion can be made a motion that
  is seconded must either be
• Voted on
• Withdrawn
• Amended
• Tabled

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Practice Making A Motion

• To Make A Motion.

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• Address the President.

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• The President calls upon the member.

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• The member makes the motion.

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• The motion is seconded or is lost for lack of a
  second.

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• If the motion is seconded the President restates
  the motion and asks for discussion.

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Discussion Ensues
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• Repeat the motion.
• Are you ready for the question?

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• A vote is taken both in favor and opposed.

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• All in favor say, aye all opposed say no.

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• The motion is passed
• or
• The motion is lost

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To Amend a Motion

• Needs a second like a main motion.
• Discuss and vote on the amendment then on the
  main motion as amended.
• Any number of amendments may be made one after
  the other.
• Discuss, then vote on the main motion as amended.

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To Withdraw a Motion

• Both the person that made the motion and the
  person who seconded the motion must both agree
  that it be withdrawn.

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To Table A Motion

• If more information is needed or there is not
  enough time to discuss and vote on a motion, it
  may be tabled.
• A member moves to table the motion
• Another member seconds the motion
• A vote is taken
• No discussion is taken but it does require a
  majority vote to pass

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Questions?
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Thank You!