A Model for Scientific

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A Model for Scientific Technical Consortium
Case Study of CSIR

• Poornima Narayana and I R N Goudar
• National Aerospace Laboratories
• Bangalore 560 017
• Deputy Head, ICAST. E-mail poornima_at_css.nal.res
  .in
• Head, ICAST, Email goudar_at_css.nal.res.in

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About CSIR

• Largest Government funded R D organization with
  a chain of 38 National Laboratories
• Dealing in diverse areas of knowledge
  Chemical, Physical, Biological,
  Engineering, Information Sciences
• gt 5000 Active Researchers (gt3000 PhD/MTech)
• Innovation/Core competency in knowledge is
  functionally access dependent to latest
  developments in S T by CSIR scientists

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CSIR LICs

• Well established Library and Information
  Centers
• Good IT Infrastructure with campus wide LANs and
  high bandwidth Internet facility
• Journals are the major sources of R D
  information
• Together subscribe to gt3350 foreign scholarly
  journals ( 2500 unique titles)
• Costing gtRs. 25 Crores

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E Journals and Consortium

• Print versions posing many problems
• - Price escalation, lack of selectivity,
  peer
• review problems , unnecessary delays
• Solution??? E-Publishing
• - But not total
• Librarians forced to form Subscription
  clubs/Consortium for E-Journals
• Consortium A Strategic alliance of institutions
  with common interest

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Indian Scenario

• CSIR ScienceDirect (Soon for more publishers)
• IIM Bibliographic databases
• FORSA Some Astronomy/Astrophysics Journals
• INFLIBNET ACS, RSC, IOP etc.,
• RGUHS OVID Biomedical journals
• INDEST ScienceDirect, Springer, IEL, J-Gate,
  WOS etc.
• Problems
• Inadequate funds, single point payment, rigid
  administrative policies, financial/auditing rules
  etc.

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WHY?? CSIR E-Journals Consortium

• Premier scientific agency with the largest
  information
• resources in the country
• CSIR libraries cumulatively spend about Rs.25-30
  crores per
• year on books and journals
• Individual laboratories spend between Rs.20 -150
  lakh per
• year on resource building
• Rich print sources, distributed among 38 labs,
  not well
• established DDS
• About 50 budget spent on duplicating, sometimes
• triplication titles within CSIR system.
• Still not in a position to acquire all titles
  required
• Need to cope up with rest of the world in
  adopting IT
• applications.

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Earlier Attempts

• Idea conceived at 1st HOLIC meet at NAL,
• Bangalore in 1993
• Creation of exhaustive databases in 5 major
• disciplines of S T using journals of CSIR
• LICs (Proposal did not take off!)
• NAL volunteered to lead CoMSAC for 14 Bib.
• Databases of Aerospace/Material Sci. of CSA
• Attempt failed as only 3 Institutions paid out of
  15
• committed.

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CSIR E-Journals Consortium 1st Step

• April 2000 Meeting of enterprising librarians
  at NCL, Pune
• Concrete shape in 5th HOLIC Meet at RRL,
• Tiruvananthpuram, February 2001
• Sharing in a new Millennium
• Strong support for pooling, sharing and accessing
  
• CSIRs rich resources
• As a 1st step, consortium for E journals was
  proposed
• Support of CSIR headquarters sought
• DG CSIR set up a Study Group in April 2001 to
• collect/study and compile information on the
  
• journals subscribed to by the CSIR labs
• May 2001 study group set up, report submitted
  in October 2001
• December 2001 Negotiations committee set up

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Proposal got the nod

• Network Project under 10th Five Year Plan
• Budget Layout Rs. 11.79 crores for the plan
  period 2002 2007
• Targeting access to 4500 online journals
• NISCAIR (INSDOC NISCOM) Identified as
  Coordinator
• Setting up of
• - Monitoring/Steering Committee
• - Task Force Team
• Nodal Officers from all labs
• Initial agreement with M/s. Elsevier Science
• 
  

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Trial Access to Elseviers ScienceDirect

• Around 600 titles subscribed largest
• compared to other publishers
• 450 unique titles
• Cumulative expenditure around 1.2 M
• Trial access from January to June 2002
• Access to 1,200 S T journals

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Agreement with Elsevier

• Access from June 2002
• 2000 base year
• Maintain print subscription for 2002- 2004
• Certain of the print subscriptions, access to
• - 1200 Titles
• - 173 Academic titles (Free 1 year
  only)
• 6 CAP
• Making available the Usage Statistics
• Train the Trainer program
  
  contd...
  

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Agreement with Elsevier

• Back issue rights
• - Minimum five years
• - Access to new/added titles at no
  extra cost
• Titles discontinued/merged to provide back
• issue access
• Archival Policy On termination/expiry, full text
  
• on prevalent formats (with state-of-art
  archival
• technology and retrieval software??)
• contd

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Agreement with Elsevier

• Payment
• Multiple year agreement invoiced annually
• Advance payment with BG/LC
• Payment computation on pro-rate basis w.e.f
• date of contract entered into
• Tenure
• Multiple year agreement automatically renewed
• for successive 1 year term unless either
  party
• gives notice of 1 month latest by 1st
  December
• contd

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Agreement with Elsevier

• Training Six locations of 2 days duration
• licensor to bear all expenditure
• Usage Statistics
• - Current/pervious months, cumulative
  
• for current/previous years
• - No. of downloads monthly and
  cumulatively (full text/abstract)
• Data both journal wise and lab wise

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Usage statisticsCSIR level (Jan-Dec
2003)
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Usage statistics CSIR level (Jan-Dec
2003)
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Usage SummaryCSIR level (2002 -2003)

• Total Downloads
• - CSIR 101393
• - Engineering Labs 8540
• - NAL 2690
• No. of CSIR Labs with downloads gt 1,000 14 labs
• Subscribed (CSIR) Journal usage by NAL 338
• (Out of about 450 unique titles)

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Usage Statistics NAL
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Science Direct Advantages

• Benefit of access to 750 journals (600 total
• titles subscribed 450 unique titles) by
  paying
• certain extra above print charges
• Smaller LICs most beneficiaries
• SD being First Source made available, lead to
• Nucleate the culture of electronic access to
  large
• number of journals on the web
• In the long run, catalyze the evolution of
  Digital
• Libraries

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Other Publishers Commercial

• 1. BlackWell 9. Research Information
  Ltd
• 2. Cambridge University Press 10. Springer
• 3. Kluwer 11.
  Taylor Francis
• 4. Marcel Dekker 12. Wiley
  Interscience
• 5. MCB University Press 13. World
  Scientific Publishing
• 6. MIT Press
• 7. Nature Publishing Group
• 8. Oxford University Press

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Society Publishers

• 1.American Ceramic Society 16.CRC Press
• 2.American Foundrymen Society 17.Electrochemical
  Society
• 3.American Geophysical Union 18.Geological
  Society of America
• 4.American Chemical Society 19.IEEE/IEE
  Electronic Library
• 5.American Institute of Chemical
  Engineers 20.Institute of Physics
• 6.American Institute of Physics 21.Institution
  of Mining and Metallurgy UK
• 7.ASTM USA 22.National Geological Society
• 8.American Oil Chemist Society 23.Optical
  Society of America
• 9.American Physical Society 24.Royal Chemical
  Society
• 10.American Phytopathological Society 25.Royal
  Society of London
• 11.American Society of Civil Engineers 26.Scientif
  ic American
• 12.American Soc. of Mechanical Engineers 27.Seismo
  logical Society of America
• 13.American Society of Microbiology 28.Soc. for
  Indust. and Appl. Mathematics
• 14.American Welding Society 29.Society of
  Chemical Industry UK
• 15.Canadian Institute of Mining 30.Society of
  Glass Technology
•  

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General Terms and Conditions

• CSIR regarded as Subscriber
• Publishers/Provider as Licensors
• In case access stopped in between for some reason
  
• the subscriber
• - Get access for period/time as the breakdown
  OR
• - Deduct the proportionate amount from the
  fees
• If the publisher sells or transfers ownership to
• another publisher, the Licensor to provide
  non-
• exclusive copy along with volumes published
  and
• make them available through publishers site.
• 
  contd..

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General Terms and Conditions

• Maintain integrity of the licensed products.
• Ensure access to and use of licensed products
• limited to authorized users.
• Not responsible for ST, VAT, License fee except
• for Invoice amount.
• Agreed Terms/Conditions not to be altered
• without mutual consent.
• Licensor to indemnify CSIR for losses/claims/
• compensation caused by third party.

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Terms and Conditions of RFP

• Access with the following options
• - All the journals to all the labs
• - All the journals to select labs
• - Select journals to all the labs
• - Select journals to select labs
• Access IP/User Id based
• Unlimited access to all users

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Suggestions for Refinement NALs Ideas

• Possibility 1
• First Priority
• a. Full Text journals from Publishers
  covering multidisciplinary
• subjects (SD, Springer-Kluwer,
  Blackwell, Francis Taylor,
• etc.)
• b. One or two multidisciplinary bibliographic
  databases like
• WOS
• c. Customized gateway service e.g JCCC
  (J-Gate)
• Second Priority
• a. Full text journals of one or two
  important publishers in 5
• major disciplines (e.g. ACS titles for
  Chemical Sciences
• Labs.)
• b. One major bibliographic database for each
  of the discipline
• (e.g. Compendex for Engineering Labs)

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Suggestions

• Possibility 2
• Not all journals of all publishers for all labs.
• Classify titles of all/selective publishers as
• - Core for all labs
• - Core for selective labs (discipline wise)
• Negotiate accordingly with publishers and
• provide access.
• Permission for DDS among labs for the titles
• not available.
• contd...

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Conclusions

• National Consortium, the most practical solution
• Consortium efforts should lead to increase in
  productivity of scientific and research output
  both in quality and quantity
• CSIR Consortia, in future to give access to
  databases, patents and other documents
• Content creation activity in acquisition of
  digital contents on CD
• Electronic submission of theses and dissertations
• Integrated interface for searching all digital
  resources.

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Tail Piece
Man can live individually, but can survive only
collectively. Hence, our challenge is to form a
progressive community by balancing the interests
of the individual and that of the society. To
meet this we need to develop a value system where
people accept modest sacrifices for the common
good

A Quote from the Vedas
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Thank You