CAIRNS REGIONAL COUNCIL

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CAIRNS REGIONAL COUNCIL

• COUNCIL GRANT PROGRAM

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COUNCIL GRANT PROGRAM

• Sport and Recreation (one round per year)
• Community Development (one round per year)
  Including Community Organisation Sustainability
• Community Partnership (one round per year)
• Arts and Cultural (one round per year)
• Young People in Sport (open all year)
• In Kind Assistance (open all year)
• Sport and Recreation
• Community Development
• Arts and Cultural

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Community Development Sport and Recreation
Grants

• Eligible groups are able to apply for a grant up
  to 6 000 excluding GST
• Community Sustainability Grant up to 15,000
• Applications open in October and must be received
  by Friday 27th November 2009.
• Submittal of an application does not guarantee
  approval
• Organisations cannot submit applications to both
  Sport and Recreation, and Community Development
  streams in the same round

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Applicants
Sport and Recreation Grant

• Eligible
• Incorporated, Not for Profit Sport and Active
  Recreation Club, Association or Organisation and
• Operating within the Cairns Regional Council Area

• Ineligible
• Unincorporated Groups, political organisations
  and for profit organisations
• Schools, Universities and TAFE Colleges
• Applicants who have not satisfactorily acquitted
  previous Council grants

If your organisation is NOT sport and active
recreation related, grant funding may be
available through Councils Community Development
unit.
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Sport and Recreation Grant Program Objectives

• Increase participation
• Improve standard of the facility/program
• Increase Clubs capacity to raise funds

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Projects
Sport and Recreation Grant

• Eligible
• Upgrade of existing facilities or development of
  new facilities or
• Upgrades required due to Australian Standard
  compliance or
• Modifications to improve access for people with a
  disability or
• Projects that increase the opportunity to
  participate in sport and active recreation

• Ineligible
• General operating costs (e.g. electricity, phone,
  rent, meals, accommodation)
• Private / commercial ventures
• Projects to repair design faults
• Projects under litigation
• Relocation costs
• Retrospective funding
• Purchase of land/ building/facilities

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Conditions
Sport and Recreation Grant

• Application must be made on a current application
  form with ALL supporting documents attached
• The project must consider environmental impacts
  where relevant
• Cairns Regional Council is to be appropriately
  recognised as a project contributor via signage,
  newspapers, newsletters etc.

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Filling out the form
Sport and Recreation Grant
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Filling out the form
Sport and Recreation Grant
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Filling out the form
Sport and Recreation Grant
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How will the project increase participation for
your club?
Sport and Recreation Grant

• Attract events or other groups/users to facility
• Retain/attract members and volunteers
• Increased accessibility
• Programs/facilities to increase participation for
  focus groups (i.e. juniors, elderly)
• Increase catchment area

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How will it improve the standard of facilities /
programs?
Sport and Recreation Grant

• Australian Standards e.g. lighting
• Meet health regulations e.g. canteen/toilets etc
• Occupational Health and Safety (as a risk
  management strategy) i.e. playing surface
• Disabled access
• Ability to run/attract ongoing higher level
  competitions/programs

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How will it increase clubs capacity to raise
funds?
Sport and Recreation Grant

• Purchase of equipment will enable club to raise
  funds through additional sales e.g. canteen
  sales, additional competitions
• Will attract new members by providing better
  facilities
• Enable club to diversity in type of activity
  being offered

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Filling out the form
Sport and Recreation Grant
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Building/Planning Approvals
Sport and Recreation Grant

• Project plans must meet all relevant building and
  planning requirements and development approvals
  from Council or property owners prior to funds
  being released.
• Please contact City Development for further
  Building or Planning information via Customer
  Service
• [phone]

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Filling out the form
Sport and Recreation Grant
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Filling out the form
Sport and Recreation Grant
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Assessment Criteria
Sport and Recreation Grant

• Eligibility of both the organisation and project
• How the project meets the objectives
• The viability of the project
• The need and support for the project
• The financial viability of the applicant
• Committed financial and or in-kind support by the
  applicant, other grant agencies or sponsorships.

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Who assesses applications?
Sport and Recreation Grant

• Applications will be assessed by the Sport
  Recreation Reference Group and recommendations
  will be made to Council.

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Applications will be tabled at a Councillor
Workshop and a report tabled at the Sports, Arts,
Culture and Community Services (SACCS) Meeting,
and results will be announced after this.
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Community Development Grant and Community
Organisation Sustainability
Community Development Team
Liz Collyer, Team Leader Kerrie Hawkes,
Community Development Officer Far North Ph.
4099 9410/9411

• Adele Wright
• Social Planner
• Ph. 4044 3085

Laree Verra Acting Team Leader, Community
Development Ph. 4044 3330
Pam Maher, Grants Officer Ph. 4044 3503
p.maher_at_cairns.qld.gov.au Ezra Anu, Special
Projects Co-ordinator Ph. 4044 3235
e.anu_at_cairns.qld.gov.au Tanya Brooks-Cooper,
Youth Development Officer Ph. 4044 3016
t.brooks_at_cairns.qld.gov.au Ian Chill, Access and
Equity Projects Officer Ph. 4044 3352
i.chill_at_cairns.qld.gov.au Hala Kattab,
Multicultural Planning Development Officer
Ph. 4044 3012 h.kattab_at_cairns.qld.gov.au Sarah
Gosling, Community Planning Development Officer
Ph. 4044 3351 s.gosling_at_cairns.qld.gov.au
Charmaine Hayes-Jonkers, A/Safety Officer Ph.
4044 3371 c.hayesjonkers_at_cairns.qld.gov.au
Elizabeth Tyerman, Administration Officer Ph.
4044 3095 e.tyerman_at_cairns.qld.gov.au
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Objectives Community Development Grant
Community Development Grant

• - Expand community organisationss capacity to
  provide ongoing services
• - Increase the number of community based groups
  offering social services to the wider community

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Objectives Community Organisation
Sustainability Grant
Community Organisation Sustainability Grant

• - Increase the capacity of community
  organisations to continue for the long term
• Increase the capacity of community organisations
  to adjust to significant externally imposed
  challenges
• Increase the number of viable community
  organisations operating in the local government
  area.

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Eligible Applicants
Community Development Grant and Community
Organisation Sustainability Grant

• - Cairns Regional Council based
• - Not-for-profit organisation, or
• - Charitable organisation registered or
  sanctioned under the Collections Act 1966, or
• - Groups that
• undertake activities for a public purpose and
  whose primary objective is not directed at making
  a profit, and
• demonstrate strong community benefit or need
  and support for a project or activity.

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Ineligible Applicants..
Community Development Grant

• Political, discriminatory groups, or
• Commercial businesses, or
• Schools, Universities, TAFE colleges, or
• Sport and active recreation clubs, organisations
  and associations.
• Applicants that have not satisfactorily acquitted
  previous Council grants.
• Applicants with outstanding Council rates, fees
  or overdue Council guarantor loan repayments.
• Community Organisation Sustainability grant
• As above, except for Sport and active recreation
  clubs, organisations and associations.

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Ineligible Applications
Community Development Grant and Community
Organisation Sustainability Grant

• Retrospective funding.
• Support for an individual pursuit without
  community benefit.
• Commercial activities.
• Projects that do not involve the Cairns Regional
  Council community.

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Assessment Criteria
Community Development Grant

• The assessment criteria are based on
  supporting documentation that demonstrates
• The community need and benefit of the project or
  activity, and
• A high level of community support for the project
  or activity, and
• The ability to financially manage the grant.

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Community Organisation Sustainability Grant
Assessment Criteria

• The assessment criteria are based on documentary
  supporting evidence that is able to demonstrate
• The eligibility of the organisation
• How the request meets the objectives
• How the financial viability of the organisation
  is at risk
• The need and support for the organisation
• Competence to manage the grant funding over the
  life of the application (one, two or three years)
• Demonstrable outcomes
• Measures planned to ensure the sustainability for
  the organisation at the end of the funding period
• Community benefit
• Provision of transparent accountability and
  monitoring for the grant monies.

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Community Organisation Sustainability Grant
Assessment Criteria (contd)

• In addition, applicant organisation must be able
  to show evidence of
• Legal entity status and be able to provide
  audited accounts
• Appropriate governance, management structure and
  processes in place
• An ongoing evaluation framework for the funding
  in relation to its desired outcomes.

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Supporting Documentation
Community Development Grant and Community
Organisation Sustainability Grant

• The following documentation must be attached
  to your application
• Two quotes (Community Development Grant only)
• Letters of support from the community (a letter
  of support is not required from your Divisional
  Councillor).
• Statement by Supplier form (if applicant does not
  have an ABN). (Community Development Grant only)
• Community Organisation Sustainability Grant only
• Evidence of need
• Evidence that the applicant has knowledge of how
  to successfully manage the grant monies

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Public Liability (if relevant)
Community Development Grant and Community
Organisation Sustainability Grant

• Where the project requires public
  participation a Risk Assessment is to be
  conducted and the Grantee must arrange an
  appropriate level of Public Liability Insurance
  cover.

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Community Development Grant and Community
Organisation Sustainability Grant

• If you are intending to apply for In Kind
  assistance relating to your project, please
  complete and attach the In Kind application form
  to the Community Development Grant form.

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Who assesses applications?
Community Development Grant and Community
Organisation Sustainability Grant

• All applications are assessed at a Councillor
  workshop, then recommendations are approved at a
  Sport, Arts, Culture and Community (SACCS)
  meeting

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Tips for preparing application!

• Ask for help if needed
• Keep answers short and relevant to your
  application
• Try to engage as many partners as possible in
  your project
• Do not bind application forms
• Dont leave it to the last minute!

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Successful Grant Recipients will be required to

• Sign a Funding Agreement
• Submit an invoice for the agreed amount
• Complete their project within 12 months from the
  funding approval date
• Submit grant acquittal documents once project is
  completed to demonstrate grant has been spent as
  agreed and
• Submit grant acquittal documents within three
  months of the completion date
• Return any unspent funds to Council within 21
  days of project completion
• Must notify Council in writing of any significant
  changes to the approved project.

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Acquittal Process

• Complete an Acquittal Report including
• Copies of all receipts
• Acknowledgement of Council Support
• Photos relating to the project

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REMEMBER!

• Dates for
• Sport and Recreation Grant
• Community Development Grant
• Community Organisation Sustainability Grant
• Opening in October,
• Closing on 27th November 2009
• (please submit signed hardcopy)

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Alternative Funding Options

• Gambling Community Benefit Fund
• Reef Casino Community Benefit Fund
• RADF Regional Art Development Fund
• Sport and Recreation Queensland
• For more information on the grant funding
  www.nrw.qld.gov.au/funding

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Contact Details
Community Development Community Organisation
Sustainability Pam Maher 4044 3503 p.maher_at_cairns
.qld.gov.au

• Sport and
• Recreation
• Casey Zepnick
• 4044 3062
• c.zepnick_at_cairns.qld.gov.au