Summit: The Union Catalog

1
Summit The Union Catalog

• Nancy Nathanson, Resource Sharing Program
  Manager
• nnathans_at_uoregon.edu [phone]

2
Union catalog

• A very big catalog a single virtual library for
  all patrons
• Acquisitions, Collection Development, Cataloging
  !!
• Reference !!
• and requesting too

3
Union catalog(continued)

• combined contents of local catalogs
• merged records
• continuously updated

• catalog of first choice
• backup system

4
Union catalog a single master record

• Holdings for one or several members
• The bibliographic record describes all copies
• special, local notes are not included

5
local note?
6
Special considerations

• Classification number searching is like subject
  searching
• Call number information is not in the
  bibliographic record
• Name and subject authority records are not
  available

7
Special considerations(continued)

• Limiting by material type is good but not perfect
• Some local administrative information is not
  stored in the union catalog (such as price and
  cancellation information)

8
(No Transcript)
9
Building and Maintaining the Union Catalog

• Nancy Nathanson, Resource Sharing Program Manager
• nnathans_at_uoregon.edu [phone]

10
Building the database
Local sites send records to the union catalog
3.46 M titles
8.1 million
50,000 titles
155,900 titles WWC
11
Selecting the master record

• First in
• National encoding level code (completeness
  accuracy)
• Consortium priority code

12
Selecting the master record

• 001 25469872
• 020 069704391
• AUTHOR Wankleman, W
• TITLE Arts and crafts
• PUBL Dubuq, Brown, 1989

UPS
SOU

• 001 25469872
• 008 .. .. .. .. .. .. 001 0 eng dnam a
• 020 069704391
• 050 LB1537b.W3 1989
• 100 10 Wankleman, Willard F.
• 245 10 Arts crafts
• 260 Dubuque, Iowa W. C. Brown, 1989
• xii, 327 p. ill. 24 cm.
• Includes index.
• Creative activities and seat work.
• 740 Arts and crafts

SOU order
UPS item order
13
record integrity is safeguarded
Record ownership(master bibliographic record
is controlled by the contributing library) No
over-writing, changing, or deleting by other
libraries, or by Alliance staff.
14
patrons
patrons
patrons
15
all the records go to Summit and display to
Alliance patrons, except

• records for materials that arent yours coded
  for "non-contribution"
• records suppressed from public display locally
  also suppressed in Summit

16
record suppression
SOU
OIT
17
record suppression
OIT
18
record contribution do not contribute
SOU
19
record contribution do not contribute
OIT
20
suppressed record (item withdrawn)
21
trouble-shootingsearch indexes
SOU
22
suppressed records
YYes, suppress (recognized code from local
record coming to Summit)
fitem status code ltwgtWithdrawn
23
Summit maintains links with all the local
sitescontinuous pollingreal time updating
over the Internet
Summit
24
Maintaining the database
Local sites automatically send updates to the
central machine

• for example
• receiving order, status now "in process"
• updating bib. record, such as author heading
  update, completing contents note for multi-vol.
  set
• changing item status from 'at bindery' to
  'available'

25
Bibliographic record comes to union catalog
institution records are linked to bib record.
typical local record
union catalog record
Linfield order
order
Central Wash. orderitem, cop.1item, cop.2
item
item
Western Oregon orderitem, cop.1
26
Summit also asks local sites for information
27
example one site deletes its bib. record, so
Summit needs to find a replacement bib. record
and Summit asks another site to send a bib.
record
OIT item, cop.1
LC orderitem, cop.1item, cop.2
Western Oregon order
Central Wash. orderitem, cop.1item, cop.2
28
Searching Summit Staff

• See all records, including suppressed records
• Use public menu search options plus
• OCLC 257080
• union catalog record .b23897054
• local record s 9osu0.b2389705

29
on order and displayed
30
on order
31
on order but suppressed example
32
suppressed record
YYes, suppress (recognized code from local
record coming to Summit)
33
suppressed record (on order)
B18153197 BIBLIOGRAPHIC
Information LANG eng LOCATION law
BIB LVL m BCODE3 n SKIP 0
CAT DATE 07-14-04 MAT TYPE a COUNTRY
oru CALL KFO2731.A75 E46 2004 TITLE
2004 annual employment law update course
materials from the June 11, 2004
program in Portland PUB. INFO. Portland, OR
Oregon Law Institute of Lewis Clark Law
School, 2004 O213651x
ORDER Information ACQ TYPE p CODE2
- ODATE 06-22-04 BLOC b LOCATION
lmain CODE3 - ORD NOTE -
STATUS a CDATE - - CODE4 -
ORD TYPE f TLOC - CLAIM - E
PRICE 49.00 RACTION - VENDOR oli
COPIES 1 FORM b RDATE
06-22-04 LANG eng CODE1 - FUND
none RLOC b VOLUMES 0 INT.
NOTE Invoice date 06/17/04
34
Searching Summit Staff

• Not available in WebOPAC
• Start in union catalog (not pass-through)
• telnet. login
• Staff Main menu
• toggle between Staff and Public ()

lt?gt
35
Staff view
LOCATIONowner of master bib. record

• B40032073 BIBLIOGRAPHIC Information
• LANG eng LOCATION 9ore0 BCODE1 a
  BCODE3 N
• SKIP 0 CAT DATE 11-16-98 BCODE2 a
• COUNTRY oru
• 001 39152617
• 008 980520s1998 oruab s000 0 eng
  dnamIa
• 040 OSOcOSOdORU
• 245 00 Deschutes River campground
• 260 Salem, Or. bOregon State
  Parks,c1998?
• 300 1 sheet bill., maps c42 x 35 cm.
  folded to...
• 500 Title from front panel
• 650 0 Camp sites, facilities, etc.zOregonzWasco
  ...
• 710 1 Oregon.bState Parks and Recreation Dept
• 945 9ore0bb2821815ci5240945o1sN
• 945 9wos0bb1165182ci5243459sN

institution record linking fields
36
Staff view

• B40032073 BIBLIOGRAPHIC
  Information
• TITLE Deschutes River campground
• PUBLISHER Salem, Or. Oregon State Parks,
  1998?
• Summary of Attached Records
• INSTITUTION 1 gt LOCATION 9ore0 IFIELDi3247203
  0 dpa-o P.4C15Deschut 1 - N
• INSTITUTION 2 gt LOCATION 9wos0 IFIELDi1282549
  5 mmaps OR P .4C15Des...

institution records linked to bib. record
37
Staff view

• B40032073 BIBLIOGRAPHIC
  Information
• TITLE Deschutes River campground
• PUBLISHER Salem, Or. Oregon State Parks,
  1998?
• I52409454 INSTITUTION Information
• LOCATION 9ore0
• 948 o747879bgcoruq f1 copy in processp
  sN
• 949 i3247203b0cdpa-oeP.4C15Deschutw1f-s
  N

one institution record
948order field local record , loc, status, etc.
949item field local record , itype, loc, call
no., copy, status, suppression (NO)
38
www.orbiscascade.org/staffhome
39

• Nancy Nathanson, Resource Sharing Program Manager
• nnathans_at_uoregon.edu [phone]