Al Johnson, Associate Vice-Chancellor for Facilities

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UnifierA Program Management Information System
(PMIS)

• Al Johnson, Associate Vice-Chancellor for
  Facilities
• Chief Financial and Facilities Officers Meeting
• Minnesota State University Moorhead
• June 11-12, 2008

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Objective

• Acquire an off-the-shelf software to help
  manage the design and construction process for
  the system

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Why?

• 400 million in capital design and construction
  work underway
• 200 million bonding bill every two years
• We represent 20 of the states bonding bill 1/3
  of the states facilities
• No statewide system exists for efficient
  management of a program this size
• Vice Chancellor King said do it in 1998.

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History

• Status
• RFI for PMIS published May 06
• RFP published Aug - Sep 06
• Interviews and short-listing Oct Dec 06
• Contract signed Mar 07
• Begin Configuration Apr 07
• Financial Integration w/ ISRS Jan Apr 08
• Beta Testing May 08
• Complete Jun 08

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Vendor / Software

• Skire was the selected vendor product name is
  Unifier
• System is a web-based no software is required to
  be loaded onto computer
• Can be accessed from any computer with internet
  access
• Requires Internet Explorer does not work with
  other web browsers
• Does not work on Macintosh system

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Going Forward

• Most capital projects funded for design in 08
  will use Unifier all 2010 capital projects will
  be using Unifier
• 08 roof replacement projects will use Unifier
• 08 HEAPR projects will not use Unifier
• College/university local projects and Revenue
  Fund projects can use Unifier starting in CY 09

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Training

• Three one day sessions
• 1st Session Introduction and project setup
• Initial project setup by Facilities
• Includes Capital Budget Request, project budget
  worksheet, delegation letters, schedules, etc.
• 2nd Session Design Phase
• Directly following selection of A/E
• Includes A/E and OR contracts, design, invoices,
  etc.
• 3rd Session Construction Phase
• Begins after bid opening, includes contractor
• Includes contract, submittals, change orders,
  pay applications, etc.

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Program Management Information System

• Roles, responsibilities, and duties do NOT change
  as a result of using Unifier. Required users
  project managers, business staff,
  Architect/Engineer, contractors, and owners
  representative
• No new work created Team will work within
  Unifier
• Focus on managing, not tracking/reporting
• All financial transactions entered in Unifier
  integrates with ISRS
• Contracts will be signed electronically

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Benefits

• User gets
• Better coordination
• Real time visibility of project
• Central location for all project information
• Eliminates duplication of work
• Items accomplished quicker
• Project files downloaded to CD upon completion,
  reduces storage needs

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PMIS Unifier
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PMIS What does it look like?
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A Team Approach - Thanks!

• PMIS Selection team
• Roger Broz, Pat Buhl, Kent Dirks, Jeff Harms,
  Dave Lund, Larry Margolis, RaNae Thompson,
  Heather Anderson, Sieglinde Bier, Greg Ewig,
  Sally Grans, Jim Morgan, Jeanne Qualley, Shelley
  Robshaw, Barry Schaub
• Campus test projects
• Hennepin Technical College
• Inver Hills Community College
• Metropolitan State University
• Configuration Implementation team
• Pete Zirbel, Nikki Woodworth, Dave Lund, Roger
  Gillson, Wayne Korman, Teri Welter, Betsy
  McDonough, Jamey Webster, Jennifer Simmonds

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Questions?
MnSCU
A Unified Project Management Approach
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Program Management Information System aka PMIS