Data Quality

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Data Quality Why is it important?
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Data Quality
Reactions to the words Data and SASI
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Data Quality
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Why Data Quality is important to you
Data Quality

• Funding

• AYP

• School and District report cards

• Pre-printed answer sheets for testing

• Federal and State Reporting

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Data Quality
Characteristics of quality data

• The data have been entered.

• The data are accurate.

• The data are complete.

• The data have been verified.

• The data have not been duplicated.

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Data Quality
How Activity Code data are used
Preprinted EOCEP Test Sheets
TQR PD Measures
Preprinted Benchmark Test Sheets
Legislative Decision Making
Adequate Yearly Progress
No Child Left Behind
Highly Qualified Teachers
Perkins Act
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What is a State Activity Code?
Data Quality
An eight character code of which the first four
digits are a number designed to standardize all
staff personnel activities from PreKindergarten
through District Office The 5th and 6th digits
are for District use The 7th and 8th digits the
academic tag and the credit unit
State Activity Code Course Code in SASI
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Data Quality
Where can I find the State Defined Activity Codes?

• http//www.ed.sc.gov/agency/offices/tech/dts/TechD
  ocs.html

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Data Quality
District Services Technical Documentation site
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Data Quality
What are common activity code errors?

• Middle schools are still using Grade 8, High
  School Credit course codes for high school
  credit courses instead of using the course codes
  for grades 9 -12
• Schools are changing numbers or letters other
  than the area of the course code that can be
  district defined
• Use of other Obsolete Course codes

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How can I tell if my school is using the correct
course codes?
Data Quality

• Review Course Code List and Section numbers
• Check Course Code Validation report available
  this fall
• If you do not receive preprinted answer sheets
  for Benchmark assessment or End-of-Course
  testing, you may have a problem with course codes.

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Where do I find my Course Codes in SASI?
Data Quality
Basic Scheduling atom Course List
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How is a section number derived?
Data Quality
Course code 2 digits manually entered by
district. Many districts use the period number as
the last 2 digits of the Section number. Examples
of the Section number for a First period Algebra
I class 411100CH-01 Algebra1 411100CW-01 Alge
bra1 411100HH-01 Algebra1 411100HW-01 Algebra1
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Data Quality
How SDE uses your SASI data to connect students
to a teachers class
Student
Schedule (Sections)
Teacher
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Data Quality
How SDE connects SASI teacher and class data to
Teacher Certification Data
Schedule (Sections)
Teacher (SASI)
Teacher Certification
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State defined Activity Codes for Algebra I
Data Quality
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1st Period Section of Algebra I
Data Quality
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Data Quality
Data required from SASI Teacher atom
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Data Quality
Problems that prevent SDE from linking data
together

• The State defined course codes were not used by
  the school
• Sections were set up using these incorrect
  course codes
• A teacher number used in the Master schedule is
  no longer assigned to a teacher
• Teacher Social Security Number and/or
  Certificate Number were not entered in SASI
• Teacher Social Security Number and/or
  Certificate Number entered in SASI were not
  correct

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Data Quality
How can the data be improved?

• Cooperation
• data entry staff working with program subject
• experts
• technology staff assisting as needed
• Verification
• have knowledgeable staff review the
• SASI data for accuracy
• data comparisons

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Data Quality
How can the data be improved?

• Communication
• regular meetings for program experts,
• data entry staff, and technology staff
• clear direction from SDE program
• coordinators
• feedback on what works and what doesnt
• publish deadlines

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Data Quality
How can I correct my course codes if I find
problems?

• Talk to your district technology or SASI
  coordinator
• Refer to District Services Technical
  Documentation website for instructions
• Ask them to call District Services 734-7000

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Data Quality
What resources are available to assist my school
in improving its data?

• SASI Training provided by SDE
• (check training schedule on District Services
  website.)
• SDE Data Collection Manual
• (annual process)
• SDE Data Quality trainer available to visit
• your district to provide guidance

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Data Quality
Resources contd

• SASI data validation reports
• PRECODE/student demographics
• Teacher
• Course codes (under development)
• Dropouts (under development)
• Classes taught by non-highly
• qualified teachers (under development)

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Data Quality
Student Data Validation Report
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Data Quality
Joe teaches Algebra I at ABC Middle
School. Joe is S.C. certified and
highly qualified in Math.
Why are Joes Algebra classes flagged as not
having a highly qualified Math teacher?
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Data Quality
Answer An incorrect course code was used for
scheduling Joes Algebra classes in SASI.
or Joes SSN or his S.C.
certificate number was invalid or missing in
SASI.
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Data Quality
Why were benchmark answer documents not
pre-printed for my school as expected?
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Data Quality

• Answer
• An incorrect course code was used
• for scheduling Joes Algebra
• classes in SASI.
• Middle Schools should use the
• same course code number for a
• high school credit course that the
• high school uses.

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Questions ???