John Selva

1
Overview BNL Integrated Safety Management
Program

• John Selva
• BNL ISM/EMS/OHSAS Program Manager
• October 29, 2009

2
Agenda

• Overview
• ISM Documentation Integration
• ISM Resources
• Major Categories of Work
• Implementation by Core Function
• ISM Project Management

3
ISM Documentation

• DEAR clause in BNL Contract
• Dec 2000 48 CFR Ch. 9 DEAR Clause 970.5223-1
  Integration of Environment, Safety, and Health
  into Work Planning and Execution - Contact Clause
  I.86 (5 Core Functions, 7 Guiding Principles)
• BNL aligns ISM with SBMS
• 6 Policies - are the highest level statements of
  Brookhaven Science Associate (BSA) philosophy for
  conducting business at BNL.
• 29 Management Systems - are Brookhaven's
  highest-level operating and business processes.
  They are designed to translate the external
  requirements into the information staff need to
  work. About 1/3 are work planning related.
• 163 Subject Areas - the requirements, procedures,
  and policies needed for working safely and
  compliantly. About 1/3 are work planning related.
  

4
ISM Documentation

• ISM Process documented in a Program Description
• Describes how BNLs Systems are integrated for
  accomplishing work safely
• 19 Program Descriptions. About ½ are work
  planning related.

5
Integration with ISO 14001 and OHSAS 18001

• ISO 14001 and OHSAS 18001 International Standards
• Plan-Do-Check-Act Framework integrated with ISM
• Documented in a Program Description and Subject
  Area
• Most Valuable contribution?
• Analysis of Risk (Job and Facility Risk
  Assessments)
• Setting Objectives and Targets
• Self Assessment
• Management review

6
Integration Table
7
ISM Resources
Directors Office Sets Policy and Strategic Plan
ESH Directorate Subject Matter Experts Translate
Requirements to MS and SAs
Basic Energy Sciences
Light Sources
Environment and Life Sciences
Global and Regional Solutions
Facilities Operations
ESH, Directors Office, CEGPA, Finance
ERP
Nuclear and Particle Physics
Directorate Levels have ESH Work Planning teams
to assist supervisors and workers in conforming
to requirements and flowing feedback. Each Team
performs an annual ESH Management Review.
8
Major Categories of Activity Level Work

• Institutional Level - is the business of
  operating the Laboratory as defined by the
  operating contract. This is accomplished through
  the BNL Strategic and Annual Laboratory Plans.
• Facility Level - consists largely of facility
  management and operations necessary to establish
  and maintain the facility operations envelope,
  and the strategic facility investment activities
  (i.e., those facility activities needed to
  maintain programmatic competitiveness and plan
  future improvements and facilities).
• Activity Level
• Small ST Activities - comprise the experimental
  activities carried out by BNL Scientific
  Organizations.
• Ops, Maintenance, Construction - comprise the
  work necessary to administer, operate, maintain,
  and build BNL's research support infrastructure,
  including the "physical plant" and industrial
  type support processes.
• Large Machines - Light Source, Accelerator Test
  Facility, Alternating Gradient Synchrotron,
  Relativistic Heavy Ion Collider

9
Implementation by Core Function

• 5 Core Functions
• Identify Scope (GP4)
• Identify Hazards
• Develop Controls(GP5, GP6)
• Perform Work within Controls (GP7)
• Feedback
• 7 Guiding Principles
• Line manager clearly responsible for ESH
• Clear ESH roles and responsibilities
• Competence commensurate with responsibilities
• Balanced priorities
• Identify ESH standards and requirements
• Hazard controls tailored to work
• Operations authorization

Institutional
Facility
1
2
Activity
ISM
5
3
4
10
CF 1 Define Scope
Institutional Operating Contract Performance
Evaluation and Measurement Plan (PEMP) Integrated
Planning MS Annual Laboratory Plan / Business
Plans Annual Objectives and Targets Legal and
Other requirements ESH Policy
Facility Facility Operations (MS), Facility
Safety (MS) Facility Use Agreements Sets roles
responsibilities of occupants and Operating
Boundary Safety Analysis Reports Facility Risk
Assessments Directorate Business Plans
Activity 5 MSs and 14 SAs Define the Scope of
Work (e.g. Work Planning and Control for
Experiments and Operations) Subject Areas
integrate requirements between ESH Professionals,
Supervisors and Workers Job Specific Procedures
and work plans
10
11
Core Function 2 Identify Hazards
Institutional Quality Requirements, Graded
Approach for Emergency Preparedness Environmental
Management System Facility Operations Facility
Safety Financial Management Integrated
Planning Radiological Control Work for
Others Work Planning and Control Worker Safety
and Health
Facility Safety Analysis Reports Safety
Assessment Documents USQD, USI Work Planning and
Control (Work Permits) Job Safety Analysis Design
reviews Facility Hazard Categorization Facility
Risk Assessments Process Assessments
Activity Work Planning and Control Experimental
Safety review Process Work Permit
Process Operating Procedures Job Risk Assessments
12
Core Function 3 Control Hazards
Activity Work Permit Process (Pre Job Brief) Job
Safety Analysis Job Specific Procedures Permit
Program and Specific Subject Areas (e.g Confined
Space, Lifting Safety, Respiratory
Protection) Job Specific Procedures Web
requisition
Facility Facility Use Agreement Work Planning and
Control (Work Permit, ESR) Facility Operations
and Maintenance Facility Hazard
Categorization Engineering Design
review Procedures
Institutional Acquisition Management Environmental
Management System Facility Safety Occupational
Medicine Quality Management Emergency
Preparedness and Response Radiological
Control Training and Qualification Work for
Others Work Planning and Control Worker Safety
and Health SBMS
13
Core Function 4 Perform Work within Controls
Activity Work Planning and Control (Work Permit
Formal Authorization Process, Staff
Involvement) Stop Work Orders Experimental Safety
review Subject Areas (e.g. Confined Spaces,
Construction Safety, Requirements Management,
etc) Job Specific Training
Facility Facility Safety Management System
(Readiness review Process) Facility Operations
Management System (FUA) Work Permit
Requirements Procedures (SBMS and Department
Specific)
Institutional Maintenance of Management
Systems Requirements Management
14
Core Function 5 Feedback Improvement
Institutional Integrated Planning (Performance
Feedback, Business Plans, PEMP, ALP
reports) Integrated Assessment Program Human
Resources (Employee Performance) Quality
Management - Assurance Communications Event/Issues
Management ESH Management Review ISM
Declaration Compliance Assessments
Facility Self Assessment Process Business Plan
Situational Analysis
Activity Work Permit Form Lessons Learned Near
Misses Events/Issues management Pre-Job
Briefs Routine Inspections (Tier 1
Program) Periodic Staff Meetings
15
Line Management Responsibility for Safety (GP
1), Clear Roles and Responsibilities (GP 2)

• Institutional-level Work The Human Resources
  Management System provides the processes for
  developing and maintaining formal Roles,
  Responsibility, Authority, and Accountability
  (R2A2s) documents for all staff.
• Facility-level Work The FUAs play the central
  role by providing clear and unambiguous roles and
  responsibilities for facility operations/maintenan
  ce managers, ST managers and their respective
  staff in ensuring that all facility operation and
  maintenance work and ST work controls conform to
  BNL standards and requirements, and remains
  within the facility operations envelope.
• Activity-level Work Work Planning and Control,
  Science and Technology Program Management Systems
  define clear responsibilities for the operations
  of the BNL. Contractor Evaluations.

16
Competence Commensurate with Responsibility (GP
3)

• Institutional-level Work Focuses on the
  experience, knowledge, skills, and abilities
  necessary for personnel to carry out their
  assigned responsibilities (human resources).
• Facility-level Work Higher hazard facilities,
  such as accelerators and nuclear facilities,
  maintain formal, facility-specific standard
  operating procedures (and associated training
  requirements) for defending and operating within
  the DOE-approved authorization basis. Work
  Control Managers/Coordinators, Building Managers,
  and ESHQ Subject Matter Experts are part of the
  team-based work-planning processes defined by the
  Work Planning and Control for Experiments and
  Operations Subject Area, and provide the
  necessary technical expertise to assist the line
  in ensuring the maintenance of the operational
  boundaries.
• Activity-level Work The Work Planning and
  Control for Experiments and Operations Subject
  Area requires that the competence required for
  hazards identification, analysis, and controls
  development is ensured by including ESHQ
  representatives working in the field, other ESHQ
  professionals, and the Departmental ESH
  Coordinator on the work planning team.

17
ISM Project Management Approach
18
Project Management Approach to Corrective Action
Management

• Organizes assessment results, corrective actions,
  improvement projects, Events/Issues
• Ongoing Process in addition to required ISM
  Deliverables such as the Annual
  Declaration/Effectiveness review
• How we started the approach
• Extensive Internal review
• FY 2004 Multidisciplinary Task Force Review
  (Institutional Level Self-Assessment)
• FY 2004 ISMS Assessment (External - DOE Chicago
  Support Office)
• FY 2005 ISM Focused Management Review (External
  DOE Chicago Support Office)
• FY 2006 Evaluation of ISM at BNL (Institutional
  Level Self-Assessment/Onsite Readiness Review
  12/19/05)

18
19
ISM Safety Improvement Plan

• Resulted in Areas for Improvement
• Documented in a Safety Improvement Plan
• First Issue May 2006
• Updated periodically
• Project Management Approach
• (Work Breakdown Structure) WBS 1-9
• Each a specific topic

Feedback and Improvement WBS 1.0
Work Planning Control WBS 2.0
Documentation Initiatives WBS 3.0
Communication Involvement WBS 4.0
Arc Flash Type B Incident WBS 5.0
Integrated Assessments Ongoing Actions WBS 6.0
Safety Improvement Initiatives WBS 7.0
ESH Inspection of BNL Programs WBS 8.0
HSS Inspection of Emergency Management WBS 9.0
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20
Safety Improvement Plan

• Senior Managers updated once every two months on
  the status of select open actions

21
Questions

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