Eastern Shires Purchasing Organisation

1

• Eastern Shires Purchasing Organisation

Mail Services A National Contract for Local
Authorities Kate ShawEastern Shires
Purchasing Organisation (ESPO)
2

• About ESPO

• Local authority-owned purchasing consortium
• Seven member authorities across three
  regionsEast Midlands, West Midlands, and East
• Total annual expenditure on ESPO products and
  services approximately 400 million
• Approximately 15,000 customer organisations(23,00
  0 individual delivery points)
• Working closely with Regional Centres of
  Excellence and Professional Buying Organisations

3

• Background

• 2006 Postal services deregulation for
  commercial customers
• Open tender process all Postcomm licensed
  service providers invited to bid
• Electronic reverse auction identified TNT Post as
  most economically advantageous bidder
• TNT appointed as sole service provider
• Contract commenced 1 May 2006
• Available for use by all UK public bodies

4

• The Contract

• Framework agreement in place for up to 4 years
  (commencing May 2006)
• Single set of contract terms and conditions, but
  service tailored to meet individual authority
  needs
• Experienced, dedicated TNT account management
  team
• Various service options (Final mile delivery
  carried out by Royal Mail)
• ESPO retain overall contract management role
  problem solving, support, periodic review

5

• Contract Features

• Can be used by any organisation sending 250 items
  per collection
• Variety of Services available
• PremierSort Flex (2 3 day service)
• PremierSort 3 day (3 day service)
• Allsort
• All services benefit from
• Training to, and support for staff using the
  service
• Supply of consumables free of charge
• Billing at cost centre level, invoiced in arrears
• Collection times arranged to suit needs

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• Contract Features

• Savings cashable
• Competitive rates
• TNT offer free mail profiling and analysis
• Savings non-cashable
• Minimal procurement costs (no need for further
  competitive tender or supplier evaluation
  exercises)
• Comprehensive management information
• Eliminates need for franking
• Minimises administration and pre-sorting
• Less impact at times of strike action

7

• Using the TNT service

• Typically the steps to using TNTs services are
• Discuss requirements with your local TNT Account
  Manager
• Free of charge mail profiling
• Set up Account
• Training for staff
• Trial period
• Go live

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• Summary

• Compliant contract available for use now
• Market leading service provider
• Competitive rates
• Implementation fully supported
• Easy to use minimal administration needed
• Pre-agreed terms and conditions of supply
• ESPO support always available

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• Next Steps

• For further information on the ESPO contract,
  please contact Kate Shaw at ESPO on 0116 294 4007
• To make an initial appointment with TNT to
  discuss further their service offering or to
  arrange free mail profiling, please contact Tina
  Cox on 01628 816781