An Introduction to SchoolBase

1
An Introduction to SchoolBase

2
First Impressions
The first call from a prospective parent is
logged in SchoolBase
A tailored letter can be sent out immediately
A follow up text message can be sent to invite
the parents to an Open Day
3
A Marketing Tool
Targeting feeder schools- a quick and efficient
way to merge letters
Enabling you to get the right pupils for your
school
Identifying the best marketing sources
4
The Entrance Examination
The first stage of tracking a pupils progress

If the child is offered a place
With the click of a button the child can be
transferred from a prospective pupil to a current
pupil
You can add to this information and create
comprehensive pupil records. Lists can then be
created to select groups of pupils
5
Starting School

• Your School Bus
• Who should be on which bus?
• Bus passes
• Billing for the use of the bus

6
The register can be marked in the morning, the
afternoon, or at a group or period registration,
whenever it suits your school
If a child is absent
SchoolBase can search to see where else they
might be, for example are they are in a music
lesson?
If necessary you can use SchoolBase to contact
and alert the parents to the child's absence
7
The Day Book

• Offers space to record day to day behaviour
  through notes on SchoolBase which can be accessed
  by other members of staff.
• Examples- Disruptive behaviour
• Excellent work
• Did not do their prep on time
• Very useful for spotting behaviour patterns.
• Space to record rewards and sanctions.

8
Your Timetable and Curriculum Online
Your timetable- wide ranging in scope, easy to
use, and tailored to your school
Your school calendar online
Parents can read and comment on reports online
Parents can make appointments for parents evening
online
An options setting process is available for
parents to use online
9
Reports Online
Staff can write their Reports online- from
anywhere
The Mark Book for recording test scores and
comments, up to date and accessible online
Information from the Mark Book can be transferred
directly into Reports
10
Track pupil progress to get the most out of your
children

• Entrance examinations
• Third party tests
• School examinations
• External examinations
• Parental reports

11
External Examinations
12
Educational Needs

• Create a list of all the children who are
  dyslexic with the click of a button

• Each pupil has a document bank with information
  about the support they need

• Create a list of children who need extra time
  during examinations

13
After School Activities and Field Trips

• Tagging pupils creates groups, this means that
  you can write to, email, or bill their parents
  at the touch of a button
• You can also select photographs of all of the
  pupils within a particular group

14
Medical Records
Access to comprehensive information quickly.
Includes sections on- Medical
Conditions Allergies Vaccinations Treatments
15
Fees and Billing

• Recharges- Tagging allows you to create lists of
  pupils for each occasion making billing the
  parents much less time consuming
• SB Financial
• ABS Feemaster

16
Alumni
Pupils are archived when they leave the
school By selecting the archived data in
SchoolBase you can pull up all of the previous
information you had about them You can use this
to build groups of past pupils for many things.
For example, to invite them back to an annual
golf day, or to send them fundraising letters
17
What can SchoolBase do for your
school?
Accounts integration Admissions register Annual
Census Archive process Bus management Care
list Cats/ pips etc Census reports Check in-
check out Check points Covers CRB
checks Curriculum management Day book Document
management Email functions Emergency
information Event management Export functions
External examinations External reporting Extra
curricular activities Fee billing Feeder school
management Form lists Group organisation Group
registration Help system House lists etc Import
functions Label system Marketing
information Medical manager Merge letter Multi
edit New entrants Office integration Online
reports
Parental reports Print order Pupil
categorisation Pupil records Recharges Registers R
ewards and sanctions School calendar Secure
documentation Shadow process Special needs Staff
information Tagging Testing and tracking Test
messaging Timetable Treatment records Vaccination
reports