Standard Disbursing Initiative SDI Weekly Briefing

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Standard Disbursing Initiative (SDI)Weekly
Briefing

• Defense Finance and Accounting Service
• May 4, 2009

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SDI High-Level Schedule
FY 2009
FY 2010
FY 2012
FY 2011
ERP Target Systems
Release 1.2(Ft. Jackson)
Release 1.3
Release 1.4
Release 1.4.1
Release 1.4.2
GFEBS
GCSS
Release 1.1
Release 1.2
DIMHRS
TBD
DAI
Release 1.1 (DTIC, MDA)
Release 1.0 (BTA)
ONR (Release 1.0)
NAVSUP HQ Cutover (Release 1.0)
NAVSEA (GF) (Release 1.0)
Navy ERP
NAVSEA (WCF) (Release 1.0)
SPAWAR (Release 1.0)
SSP (Release 1.0)
Afghan.Ops
Deployment to Navy ships
Release 6.0
Sinai Operations
DDS
Release 4.0
HondurasOperations
Release 5.0
LMP
TBA
Scott AFB/TRANSCOMANG-131st St Louis,183rd
Springfield
DEAMS
Remainder of Bases
TBD
CABS
EBS
TBD
ECSS
TBD

Initial Deployments
Additional Deployments
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SDI 2009 Development Timeline
Nov 08
Dec 08
Jan 09
Feb 09
Mar 09
Apr 09
Jun 09
Sep 09
Aug 09
Jul 09
May 09
Oct 08
Deploy - Release 1.2
Deploy - Release 1.3 (Wave 1)
Technical Development Release 1.3
Test Release 1.3
Deploy - Release 1.4
GFEBS
Technical Development Release 1.4
Test Release 1.4
Analysis for Release 1.1
Design, Build, Data Test Release 1.1
GCSS
DIMHRS
TBD
Release 1.1 System Validation Test
Pilot Test R 1.1
Release 1.1 Technical Development
DAI
Deploy Release 1.0 (BTA)
Deploy Release 1.1 (DTIC)
Deploy - Release 1.1 ( MDA)
Deploy - NAVSUP
Navy ERP

Deploy SPAWAR HQ
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SDI PMO (Schedule)
(Project Plan Information drawn down on 30 Apr 09)
Project Status GREEN

• Next Schedule dashboard 5/4/09
• Milestone update
• ADS Web
• ADS ODS process flows for SRD-1

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SDI Project Risks
(Project Plan Information drawn down on 30 Apr 09)
Open Risks
Comments

• SDI-040 SDI is looking for the GFEBS PMO to
  provide the R1.4 requirements. A meeting is
  scheduled for 5/6 to discuss this risk.
• SDI-036 Trying to determine an alternate use
  for the 1.4M by 7/1. Original intent was for DDS
  to include the AF Cash Functionality resident
  into DDS
• SDI-015 SDI PMO Change Management SME is
  briefing Director of Enterprise Solutions on 5/13
  on SDI Change Management. Insight and themes from
  that briefing will be used to sculpt the effort
  to mitigate this risk.

Integrity - Service - Innovation
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SDI PMO
(Project Plan Information drawn down on 30 Apr 09)
Project Status GREEN

• SDI Prioritization Document has been signed by
  Disbursing HPO awaiting review and signature
  from SDI Portfolio Manager
• Incorporating additional requirements into the
  SDI CONOPS
• Meeting held 4/30 to develop list of changes to
  the Project Scope Statement
• SDI Project Charter revisions underway. Once all
  revisions are incorporated, will send to SDI PM
  for review.
• Next CCB meeting scheduled for 5/6 at DFAS-IN
• Change Management SME visited Cleveland to
  conduct SDI working session on 4/30 to follow-up
  on recommendations from the Org. Risk Readiness
  Assessment and develop key messages for SDI

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SDI GFEBS
(Project Plan Information drawn down on 30 Apr 09)
Project Status GREEN

• Post Implementation support continues
• Awaiting written requirements from GFEBS PMO for
  R1.4 GFEBS / SDI / DCAS strategy meeting
  scheduled for 5/6
• Meeting held on 4/28 to resolve Operational
  issues regarding IPAC payments
• Successfully re-tested scenario 4 for DTS-CBA
  with DCAS
• Post Implementation Review scheduled for 5/13

• Cleveland Disbursing
• ADS received five files to be certified
  electronically for the week of 4/27 in the amount
  of 99,976.21
• GFEBS continues to process individual payments
  files

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SDI Training
(Project Plan Information drawn down on 30 Apr 09)
Project Status GREEN

• ADS training team traveled to DFAS Indy week of
  4/27 to provide refresher training to operations
  utilizing ADS to support GFEBS

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SDI GCSS
(Project Plan Information drawn down on 30 Apr 09)
Project Status GREEN

• Kick-off meeting held on 4/22 the G-Army PMO
  team expects to complete the analysis phase in
  mid-May
• Reviewed MOA and forwarded the document and
  comments to Disbursing Operations for their
  review on 4/27

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SDI DIMHRS
Slide 1 of 2
(Project Plan Information drawn down on 30 Apr 09)
Project Status YELLOW

• Integrated Product Team (IPT) meetings have been
  scheduled throughout May to further define the
  DIMHRS Core objectives, assign roles and
  responsibilities, and map out testing activities
• Testing currently suspended
• Awaiting release of new DIMHRS schedule
• Off Cycle Payment Status
• ADS finalizing the draft System Change Request
  (SCR) for the transmission of Off Cycle Payment
  files to DIMHRS

• Cleveland Disbursing
• A Compensation IPT teleconference was held on
  April 30, 2009
• ADS is working on requirements for emergency
  payments. eCompany codes still need to be
  provided.

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SDI DIMHRS
Slide 2 of 2
(Project Plan Information drawn down on 30 Apr 09)

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SDI DAI
(Project Plan Information drawn down on 30 Apr 09)
Project Status GREEN

• DTS CBA testing is on-going
• DAI is making final updates to the DAI-ADS MOA
  for Release 1.1
• SDI is developing the DAI Release 1.1 Test Plan

• Cleveland Disbursing
• ADS received 9 files during the week of 4/27,
  totaling 20 payments in the amount of
  1,608,149.07
• Testing is still ongoing on swift payments and
  CBAs. DAI has projected late May / early June
  implementation. eCertification has a projection
  of early May implementation.

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SDI Navy ERP
Slide 1 of 3
(Project Plan Information drawn down on 30 Apr 09)
Project Status YELLOW

• SPAWAR Test Planning meeting was held on 4/14.
  Stakeholders discussed the need for better
  requirement definition from Navy ERP for the
  Ready-to-Pay-file, and ICA development.
• Three weeks have passed since SDI PMO posed
  questions on the SPAWAR test schedule that was
  provided to DFAS No response
• Navy ERP Release 1.1 was removed from the Navy
  ERP PWA site

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SDI Navy ERP
Slide 2 of 3
(Project Plan Information drawn down on 30 Apr 09)

• Cleveland Disbursing
• ADS received 3 files the week of 4/27 for NAVSUP
  totaling 60 payments in the amount of
  3,434,870.49
• Four files were received for NAVAIR for the week
  of 4/27 totaling 238 payments in the amount of
  6.980,226.13
• ADS is working on updating the requirements for
  SPAWAR

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SDI Navy ERP
Slide 3 of 3
(Project Plan Information drawn down on 30 Apr 09)
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SDI DDS
(Project Plan Information drawn down on 30 Apr 09)
Project Status GREEN

• LSVT for Kosovo 5/15/09 5/22/09
• Sinai implementation EOM June
• IRWG FY08 Annual Review 5/7/09
• FY09 Modernization Package pending EA
• FY10 -15 Capital Budget
• SDI CCB 5/6/09 release 6.0.

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SDI SRD1 Retirement Study
(Project Plan Information drawn down on 30 Apr 09)
Project Status GREEN

• Continue to review / research other possible
  options for retiring SRD1 (See note below)
• Option (4) has been researched and documented in
  the Retirement Schedule Document. Testing by
  Info Tech continues.
• Reviewing possible additional gaps between ADS
  and SRD-1 and Indy/Cleveland Processes
• Continue the research of ADS/ODS flow processes
• SDI PMO has attempted to coordinate additional
  Disbursing Ops. visits to Indianapolis by
  Cleveland and to Cleveland by Indianapolis during
  period April-May 2009. To date no additional
  visits have been scheduled.
• Completed the Transportation Pay SRD1 (DSSN 5052)
  retirement Study on 4/30/09

Note To date four options have been identified
as possible recommendations of how to turn SRD1
off in Indianapolis Option 1 Current State-
SRD1 retirement driven by ERP deployments Option
2 Rerouting Workload to ADS (in DSSN 8522) from
ODS, without relaying on ERP timelines and
schedules Option 3 Similar as option 2 above
except it would require ADS to create a database
in Indianapolis DSSN 5570 Option 4 This option
would retire SRD1 databases by utilizing ODS to
reroute payments from SRD1 to DDS in DSSN 5570
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