Business Letter Format

1
Business Letter Format

• Modified or Block Layout
• Use Mouse Click to transition to next slide

2
There are six major parts.

• Date
• Main Address
• Salutation
• Body of the Letter
• Complimentary Close
• Writers Typed Name

3
Date

• The month of the year should be written out,
  followed by the day and the year. Here is an
  example
• January 1, 2004

4
The Main Address

• The main address is who is receiving the letter.
• An example would be
• Mrs. Jane Doe
• Box 195
• Somewhere, NC 28543

5
The Salutation

• The Salutation is the greeting of the letter.
• An example would be
• Dear Mrs. Doe
• or
• To Whom It May Concern

6
The Body

• The Body of the Letter refers to what is
  actually written in the letter. In block format
  all paragraphs should begin at the left margin.
  In modified format, the paragraphs may be
  indented or blocked, but you must be consistent
  throughout the letter.

7
The Complimentary Close

• The Complimentary Close is the closing of the
  letter. It may take several different forms
  depending on how well you know the receiver of
  the letter.
• Some examples would be
• Sincerely,
• Cordially,

8
The Writers Typed Name

• The writers typed name is placed four lines
  below the complimentary close. The space between
  the complimentary close and the writers typed
  name is called the signature block. The writer
  should sign their name here.
• Here is an example
• Sincerely,
• John Doe
• Mr. John Doe

9
SIX MAJOR PARTS
Date
Main Address
Salutation
Business Format Block Style
Body
Complimentary Close
Writers Typed Name
10
SIX MAJOR PARTS
Business Format Modified Block
DATE
Main Address
Salutation
Body
Complimentary Close
Writers Typed Name