HCAP New Grantee Orientation 2005

1
HCAP New Grantee Orientation 2005

• Technical Assistance
• Latonya Dunlow, MPH
• HCAP Project Coordinator
• Management Solutions Consulting Group, Inc.

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TA Request Form
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TA Request Form cont.
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Types of TA

• Evaluation
• Facilitation
• Legal
• MIS
• Pharmacy
• Clinical/Case Management
• Business/Financial Issues

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Peer to Peer TA

• One HCAP community to another
• May visit Peer community or have
  representative(s) from Peer community to visit
• Must complete online Peer to Peer rostering form
  found at www.mac1988.com/2010/registration/P2P_Ros
  ter.cfm
• Peer to Peer Rostering Packet

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Peer to Peer cont.

• Must return the following to be rostered as peer
• 2 Contracts
• 2 Letters of Reference
• Questionnaire
• Resume
• Copies of professional licenses, diplomas,
  certifications
• Board letter

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How do we begin the process?

• Discuss with Project Officer (P.O.)
• Submit TA request form electronically on
  www.capcommunity.hrsa.gov
• P.O. approves/disapproves request submitted
• Request is uploaded into database by HCAP staff
• Request reviewed by HCAP approving body
• Approval/Disapproval sent to MSCG, Inc.

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What occurs next?

• Project Coordinator reviews the approved TA
  request
• Grantee contact is notified by the Project
  Coordinator of the TA approval
• Discuss specifics of the technical assistance
  request
• Project Coordinator recommends most appropriate
  consultant to provide TA

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Consultant Selection

• May have someone in mind
• Will check database of rostered consultants
• Prospective consultant contacts grantee to
  discuss TA needs prior to confirming
  participation

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What if we want someone who is not on the roster?

• Will contact and send consultant rostering packet
  
• Packet includes
• 2 consultant contracts
• Letter to prospective consultant
• List of required documents (diplomas, references,
  resume)
• HCAP questionnaire
• Fee schedule
• Contact information

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Schedule TA

• Completed within 90 days after the grantee has
  received notice of approval for the request
• Consultant Participation confirmed
• Email sent to all involved with TA (PO, grantee,
  consultant, travel agent)
• Consultant/Grantee travel arranged

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Schedule TA cont.

• Consultant mailed TA packet
• TA packet includes
• Task Assignment Form
• Copy of TA request
• Reimbursement voucher
• Report format
• Consultant letter
• Report cover
• Reimbursement guidelines

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TA Provision

• On-site
• Telephone
• E-mail
• Follow-up
• Evaluation
• Site Visit Report

14
Travel Policy

• Responsible for any costs associated with changes
  made to the flight itinerary once the ticket is
  purchased, unless the change is due to a personal
  emergency or a scheduling change requested by the
  grantee organization or the Bureau of Primary
  Health Care 
• Travel Agent will make all hotel and travel
  accommodations

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Reimbursement

• HCAP Consulting Honorarium 600/day
• Submit and upload Site Visit Report to
  www.mac1988.com/2010/file_upload/
• Submit Travel Reimbursement Voucher and
  appropriate receipts
• Reimbursement processed and mailed in
  approximately 15 days or less

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Contact Information

• Latonya Dunlow, MPH
• HCAP Project Coordinator
• 301-577-3100 x12
• 866-379-3100 x12
• ldunlow_at_mscginc.com