Welcome Chaffey College Financial Aid Information Sessions

1
Welcome! Chaffey College
Financial Aid Information Sessions

• (Fall 2009 Spring 2010)

2
Patricia M. Bopko,Interim Financial Aid
Supervisor

• E-mail
• patricia.bopko_at_chaffey.edu

3
Financial Aid Office Contact Information

• E-mail us financialaid_at_chaffey.edu
• Telephone [phone]
• Please listen to entire message
• Online www.chaffey.edu/finaid
• Please include name and student ID in all
  communication.

4
Financial Aid Locations

• Rancho Campus
• SSA Marie Kane Center for Student Services and
  Administration Building
• Hours of Operation
• Monday Thursday
• 730 a.m. 700 p.m.
• Friday
• 730 a.m. 430 p.m.

5
Financial Aid Off-Campus Locations

• F/A Advisors are also located at
• Chino Campus
• (Please call for hours) [phone]

• Fontana Campus (Please call for hours) (909)
  652-7417

6
Financial Aid Staff

• F/A Advisors
• Michelle Olson, (A-C)
• Angela Arciniega, (D-E)
• Nancy Matthews, (F-J)
• Leticia Martinez, (K-O)
• Anita Fletcher, (P-T)
• Maria Dominguez, (U-Z)
• Lindy Mercante, Program Assistant
• Brenda Franklin, Financial Aid Specialist
• Maria Gonzalez, Financial Aid Specialist

7
What is Financial Aid?

• Financial Aid is funding provided through
  enrollment fee waivers, grants, scholarships,
  work, and loans to help assist with paying for
  college costs
• Financial Aid is not a life style
• Financial Aid is used for educational expenses
  only

8
How to Apply for Financial Aid

• Fill out a FAFSA (Free Application for Federal
  Student Aid) online at
• www.fafsa.ed.gov
• Priority Deadlines
• Between January 1st and March 2nd every year
• Need prior years income taxes and W2s
• You only need to apply once per academic year
  which covers Summer, Fall Spring Semesters
• School code 001163

9
How to Apply for Financial Aid

• If you are filling out the FAFSA for the first
  time, you must visit www.pin.ed.gov and apply for
  a free PIN number.
• Your PIN Number is your electronic signature to
  submit the FAFSA.
• Your PIN Number is confidential keep it safe and
  do not share it with others.

10
How do I check my FAFSA status?

• FAFSA results Student Aid Report (SAR)
• Students will receive a SAR after completing
  the FAFSA within 24 48 hours if an e-mail
  address was provided on the application, or
  within 7 10 days by postal mail.
• The SAR contains your EFC (Estimated Family
  Contribution) calculation. This is the
  number that the school will use to determine your
  Financial Aid eligibility.
• Budget/COA (Cost of Attendance) - The estimated
  cost of attending school which includes fees,
  travel, books, etc
• COA - EFC NEED, example 5,000 -1000 4,000
• NEED is the amount that Financial Aid will try to
  cover with funding.
• When the SAR is received, students MUST read
  the first page of the document for important
  information. Examples Selected for
  verification, wrong SSN, Citizenship issues,
  etc.

11
How do I check my processing status?

• Please do not make any corrections or changes to
  your SAR without consulting with your Financial
  Aid Advisor, as it can delay your processing.
• The Financial Aid Office will make corrections or
  changes on your behalf, if necessary.

12
How do I check my processing status?

• It takes approximately 7-10 business days for
  Chaffey to receive FAFSA results electronically.
• Students can check on the Financial Aid portion
  of the ChaffeyView website to see when their
  FAFSA results have been received by the college,
  and if other additional information will need to
  be provided to the Financial Aid Office.

See example
13
How do I check my processing status?
Click on MyDocuments to see if your FAFSA has
been received or if more information is needed.
14
Types of Financial Aid

• ? BOGW - Fee Waiver
• ? Pell Grant ? SEOG Grant ? ACG Grant? Cal
  Grants
• ? Federal Work Study

15
BOGW - Board of Governors Fee Waiver

• BOGW- The State of California pays per unit fees
  on behalf of the student
• The Fee Waiver is only offered to California
  residents who meet certain income standards or
  who have calculated need
• The BOGW covers 20 per unit, 17 Health Fee and
  half of the Parking Permit.
• Students are responsible for paying the College
  Service Fee and any Materials Fees.

16
BOG Fee Waiver Eligibility

• Students who are California Residents and
  currently receiving cash benefits from
• ? TANF/Cal Works ? SSI (Supplemental
  Security Income) ? General Relief or Cash Aid
• Or are a certified veteran dependent by the
  California Department of Veteran Affairs.
• You will need to bring current proof to the
  Financial Aid Office by bringing one of the
  following documentation

17
Proof for the BOG fee waiver

• Copy of your current months subsidies check
• Copy of your current Notice of Action
• Statement of current Supplemental Social Security
  Income
• Agency Certification Form
• (available at the Financial Aid Office)
• Letter of certification from the California
  Department of Veteran Affairs

18
Refunds

• The Board of Governors Fee Waiver (BOGW) must be
  secured by the end of the term in which you were
  awarded to be eligible for a refund
• Students who have paid enrollment fees and who
  have been awarded a valid BOGW will automatically
  be issued a refund through the Cashiers Office
• BOGW-Ts (temporary fee waivers) are not eligible
  to receive a refund
• No refunds will be given after the end of the
  semester

(No Exceptions)
19
BOGW-T Fee Waiver

• If awarded a BOGW-T A Temporary Fee Waiver will
  only hold your classes it will not cover your
  fees.
• If a student is given a BOG-T, they have been
  selected for Verification. If you are selected
  for Verification, be prepared to provide proof of
  income information submitted on the FAFSA
  application.

20
Verification Processing

• The Verification process requires the Financial
  Aid Office to request a photocopy of your signed
  federal taxes copies of all W-2s. If you are
  a dependent student, you will also need to
  provide your parents signed federal taxes
  W-2s to verify the information.
• Please allow 6-8 weeks to complete all processing
  from the time you submit documentation.
• Students are selected at random for verification
  by the US Department of Education. This is a
  mandatory process.

21
Federal Grants

• Pell Grant Money given to students by the
  federal government for educational cost with an
  EFC of 4,041 or less
• Maximum amount for an academic year is 4,731

22
Federal Grants

• SEOG - Supplemental Educational Opportunity
  Grant, federal funds given to students for
  educational cost on a first-come, first-serve
  basis who have the lowest EFC
• Maximum amount for an academic year is 1,000
  (maximum amount varies per institution)

23
Federal Grants

• ACG Academic Competitiveness Grant, is a new
  merit and need-based federal grant for
  undergraduate students.
• Must successfully complete a rigorous secondary
  program of study
• First year eligibility maximum 750.
• Second year eligibility maximum 1300.
• See the Financial Aid Office for further details

24
State Grants

• Cal Grant B - Funding given to students by the
  state for fees, books supplies based on the
  students GPA and FAFSA data
• Maximum amount for an academic year is 1,551
• Access Cal Grant Information or status at
  www.csac.ca.gov (WebGrants for Students)

25
State Grants

• Cal Grant C State funding given to students in
  vocational or technical programs based on the
  students GPA and FAFSA data
• Maximum amount for an academic year is 576
• Access Cal Grant Information or status at
  www.csac.ca.gov (WebGrants for Students)

26
How Do I Apply for Cal Grant B C?

• Cal Grants are grants that students apply for by
• Completing the FAFSA by March 2nd (can also apply
  by Sep. 2nd for Community Colleges).
• Complete a GPA verification form, available
  online at www.csac.ca.gov.
• If a Chaffey student has completed 16 or more
  degree applicable units with a minimum 2.0 GPA,
  Chaffey will automatically send GPA to compete
  for Cal Grant.

27
FWS - Federal Work Study

• Federal Work Study - is a federal program that
  helps students get jobs on and off-campus through
  the schools work program.
• Students receive funds in the form of a monthly
  paycheck
• May work up to 20 hours per week
• FWS is awarded on a first-come, first-serve
  basis.
• Apply for FWS by indicating you are interested
  on your FAFSA application.
• For Job listings contact 909-652-6186

28
Chafee Grant

• Grant specifically for foster youth and former
  foster youth to use for career and technical
  training.
• Awarded up to 5,000 per year
• To apply, contact your ILP Coordinator or
  download an application via the web at
  www.csac.ca.gov

29
Scholarships

• Scholarships are money that students may apply
  for based on Financial Need, Talent, GPA, Major,
  etc. (based on donor request)
• For information on various scholarships please
  visit the Financial Aid website, Student
  Activities website and Chaffey College Foundation
  Office.

30
Federal Loans

• Federal Loans Money loaned to students by the
  Federal Government for students education.

• (LOANS MUST BE REPAID)

31
How Do I Apply for Federal Loans?

• Complete the FAFSA
• Attend a mandatory Loan Workshop
• Loan Workshop dates are posted
• on our website at www.chaffey.edu/finaid
• Students must be on time for the workshop and
  stay the entire session

No Exceptions
32
What Am I Eligible For and how do I check my
award status?

• Once FAFSA results are received, requested
  paperwork is in the Financial Aid Office and
  processed, students will receive a post card
  informing them of eligible aid that is offered.

YOU MUST BE ENROLLED IN CLASSES TO RECEIVE
FINANCIAL AID
33
How to Check Your Award Status

• You may check your financial aid status and
  awards by logging into Chaffeys student website
  at

www.chaffey.edu/chaffeyview
34
Check your status and accept your aid

• Upon receipt of your post card you must accept or
  reject ALL offered awards.
• To Accept your offer of aid you must log on to

www.chaffey.edu/chaffeyview
See example
35
View your awards
Accept the awards
Click Submit
36
Disbursement of Funds

• Students receiving a Federal Pell Grant, SEOG,
  ACG, Cal Grant, and Loans will be paid in one
  disbursement per term based on their current
  enrollment status after the last date to drop
  without a W (please check your registration
  statement for dates)

37
Disbursement of Funds

• Funds will be disbursed to a Chaffey Federal
  Credit Union (CFCU) student bank account on the
  20th of the month (following the first month once
  school has started)
• All funds are disbursed by Electronic Funds
  Transfer (EFT)
• Funds can also be transferred to your own bank
  account

Please see a CFCU Brochure for more details.
38
Disbursement of Funds

• Funds are only disbursed to students whose
  financial aid packages are fully processed and
  are eligible.
• At any time where eligibility is in question
  disbursements will not be issued until additional
  documentation is reviewed and eligibility is
  confirmed.
• Awards are based on full-time (12 or more units)
  status. Disbursements will be adjusted
  accordingly if you are less than full-time.

39
Disbursement for Late Start Classes

• Late start classes will be paid based on the last
  date to drop without a W for that class (see
  registration statement for these dates).
• If enrollment consists of all late start classes,
  aid will not be paid on the first disbursement of
  the semester.
• Students may be paid in multiple disbursements
  based on drop dates addressed above.

40
Disbursement of Less Than Half-Time Enrollment

• Not all students are eligible for a disbursement
  at a less than half-time status.
• If you are eligible to receive a less than half
  time disbursement, you will receive your portion
  of the funding after 60 of the term has been
  completed.

41
Disbursement of Funds
IMPORTANT INFORMATION!!!!!!!

• Students adding classes after the last date to
  drop without a W will not be paid for those
  classes.
• No grant or loan adjustments will be made after
  the last date to drop without a W.

Reinstatement into classes after the last
date to drop without a W will not be
eligible for a disbursement adjustment.
42
Disbursement of FundsAdditional Information

• Students attending multiple institutions can only
  be awarded financial aid at one school for the
  same term.
• (One exception to the rule BOGW fee waiver is
  the only eligible aid for concurrent enrollment)

43
Financial Aid Policies
44
Financial Aid Satisfactory Academic Progress (F/A
SAP)

• The Federal Government requires that colleges
  monitor academic progress of aid recipients.
• F/A SAP is reviewed at least once annually, after
  the Spring semester.

45
Financial Aid Satisfactory Academic Progress (F/A
SAP)

• The standards for this policy is as follows
• Student must maintain a minimum of a 2.0
  cumulative GPA
• Student must successfully complete all units
  attempted. (receiving W, F, I,NC,IP are
  not considered completed units)
• Students may not exceed the allowable \ degree
  applicable units within which to complete an A.A.
  degree, an A.S. degree, a certificate, or
  transfer program (60 units is standard)

46
Financial Aid Satisfactory Academic Progress (F/A
SAP)

• Students who do not meet the standards will be
  considered
• On financial aid probation status (warning)
  OR
• Terminated status, meaning you will
• be ineligible to receive federal student
  financial aid based on failure to demonstrate
  satisfactory academic progress.

47
Withdrawals

• A students withdrawal date is
• The date the student officially notifies the
  Admissions Office of his or her intent to
  withdraw, OR
• The midpoint of the semester for a student who
  leaves without notifying the college, OR
• The students last date of attendance in a
  documented academically-related program

48
Repayments

• Students who withdraw from all classes prior to
  completing more than 60 of the semester will
  have their financial aid eligibility recalculated
  based on the percentage of the semester
  completed, and will be required to repay any
  unearned financial aid they received.

49
F.Y.I.
(For Your Information)
50
Current Address

• Make sure your mailing address, phone number, and
  your e-mail address are accurate with the
  Admission and Records Office
• Beginning 2009-2010 the majority of communication
  from the Financial Aid Office will be e-mail and
  postal mail. Post cards will be sent throughout
  the year informing you of disbursement dates,
  financial aid processing, and other information
  as needed

51
Any Questions?