HR Overview

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HR Overview
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Purpose

• Participant will understand
• Organization Management
• Time Entry
• Logging into Portal
• ESS
• View benefits participation
• View pay statement
• Logging off Portal
• Performance Support
• Approximate meeting time 1 hour

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Benefits of SAP

• HRS
• Limited access to historical data
• Not integrated (log out of FRS to get into HRS)
• Batch processing
• Paper workflow
• SSN number on HRS screens

• SAP
• Historical data (date driven)
• Integration across organization
• Provides access to accurate and timely
  information (real time updates)
• Electronic workflow
• Employee unique identifier will be used with SAP

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Security and Confidentiality

• Improves customer service with online access
• Increased security and confidentiality
• Employees will have a unique identifier
• Social security numbers will not be used as a
  primary identifier

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Crosswalk of HR Terms
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Organization Management

• OM is the backbone / structure of the HR system
• Effectively manages information about NKU
• Faculty / Staff / Student employment
• Integration of this information with other SAP
  systems / modules
• FI (live)
• SLCM (Student Life Cycle Management)

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Organization Management example

• Chase Academics
• Job responsibility and security is tied to the
  position

Chief (hat)
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Organization Management

• A hierarchical structure created by linking org
  units, positions, and employees
• Role-based security tied to positions (passed on
  to employee occupying the position)
• Electronic and up-to-date version of the
  organization structure
• History of position changes as well as employee
  changed

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Time Entry
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Bi-Weekly and Student Time Sheets

• New time sheets available on Payrolls Web site
• Student http//access.nku.edu/hr/HR20Index/Payrol
  l/Timesheets/Student20Timesheet.xls
• Bi-Weekly
• http//access.nku.edu/hr/HR20Index/Payroll/Times
  heets/BiWeekly20Timesheet.xls
• Instructions to complete time sheet
• Studenthttp//access.nku.edu/hr/HR20Index/Payrol
  l/Timesheets/TimeSheetStudentInstructions.pdf
• Bi-Weekly
• http//access.nku.edu/hr/HR20Index/Payroll/Times
  heets/TimeSheetBiWeeklyInstructions.pdf

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Portal

• Provides a central gateway to systems at the
  University
• Portal environment is determined by position at
  the University
• http//mynku.nku.edu

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Enter User ID and Password and click Log on.
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Click the Employee Self-Service tab
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ESS Employee Self Service

• All faculty, staff, and student workers will have
  ESS access
• October 5th
• View
• Pay statement
• Benefits participation

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Benefits and Payment
Click on Benefits and Payment to view pay
statement or benefits participation details.
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Pay Statement

• View latest / prior pay statements
• Print
• Transition period where statements are mailed to
  employees
• 3 months
• View vacation / sick accrual online

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View Pay Statement

• Click on the Salary Statement link

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(No Transcript)
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Benefits Participation

• View a list of current enrollment plans
• Select the Benefits Overview link

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Select the plan and click Show Participation
Details
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Participation Details for Medical
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Logging Off Portal
Click the Log Off link in the top right corner of
your screen.
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Click Yes to confirm log off.
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HR Go Live Timeline

• Bi-Weekly Employees
• 09/07/2007          New time sheets will be
  distributed with paycheck
• 09/19/2007          Begin training time entry
  within SAP for time administrators
• 09/21/2007          Last HRS paycheck
• 10/05/2007          First SAP paycheck
• Monthly Employees
• 09/28/2007         Last HRS paycheck
• 10/12/2007         Submit monthly absences for
  Sept 16 Oct 12 (planned vacation) these will
  reflect on the Oct 31 paycheck.  Also, submit
  corrections only to absences from 9/01 to 9/15.
• 10/31/2007                 First SAP paycheck 
• Employee Self Service (ESS)
• 10/05/2007                 ESS in SAP is
  available

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Future Initiatives

• Update personal data
• Time Entry
• Open enrollment this fall will be paper
• Next year will be online
• Update Family Member / Dependents
• PAR forms online with workflow
• Student workers are included
• Additional online forms

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Performance Support Approach
End User Support
End User Knowledge
Quick Reference Cards and Presentations
Departmental help
Help Desk
Training staff / HR / SMEs
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Online Performance Support

• PRISM Training Web site
• Web based repository
• Training presentations
• Simulations
• Work instructions
• Quick reference cards
• Latest version of all the training materials
• Uses
• Training refresher
• Learn a new process
• Teach new employees

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Performance Support

• HR Web Site
• http//access.nku.edu/hr
• Human Resources
• X5200

• PRISM Web site
• http//prism.nku.edu
• PRISM trainers
• Meredith Brennan
• X7750
• Angela Calhoun
• X1919
• Mary Beth Dawson
• X7762

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Thank you!

• We sincerely thank you for investing your time
  with us. Questions?
• Web site http//PRISM.nku.edu
• Email PRISM_at_nku.edu