FREE%20STATE%20DEPARTMENT%20OF%20EDUCATION

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FREE STATE DEPARTMENT OF EDUCATION

• NCOP Hearings
• 5 October 2004

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Contents

• 1. STRATEGIC THRUSTS FOR 2004/05 (COVERING
  STRATEGIC PRIORITIES AND MEC BUDGET COMMITMENTS)
• OBE and Revised National Curriculum Statement
• FET Schools and Colleges
• FET Schools
• Failing Schools
• Preparations for introducing NCS and FETC
• FET Colleges
• E-Learning

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Contents (continued)

• ABET
• ECD
• Infrastructure Planning
• Poverty targeting initiatives
• Human Resource Management
• Communication Strategy
• Establishing and strengthening partnerships

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Contents (continued)

• 2. PROGRESS REPORT ON IMPLEMENTATION OF PROJECTS
  REGARDING STRATEGIC THRUSTS AND OTHER PRIORITIES.
• 3. MAIN BUDGET
• 4 ROLL-OVER OF FUNDS FROM 2003/04 FINANCIAL YEAR

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Contents (continued)

• 5. EXPENDITURE PER BUDGET PROGRAMME
• 6. EXPENDITURE PER BUDGET ITEMS
• 7. FUNDING OF INSTITUTIONS
• Norms and Standards for 2004
• Proposed funding for 2005 (proposed norms and
  standards)
• Public Ordinary schools
• Independent schools
• Special schools
• FET Colleges
• ABET

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118684 Learners (Northern Free State)
LEJWELEPUTSWA
206454 Learners (Thabo Mofutsanyana)
156462 Learners (Lejweleputswa)
192926 Learners (Motheo)
30845 Learners (Xhariep)
Note Map has been removed for email purposes
(too big)
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Profile

• The Free State Department of Education provides
  education to 705 213 school based learners. A
  total of 22 660 educators are used for teaching
  and learning in 2 029 schools.
• A total of 34 000 ABET learners receive formal
  education

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STRATEGIC THRUSTS 2004

• 1. OBE and RNCS
• Understanding of OBE and the RNCS with an
  emphasis on implementation in the intermediate
  phase
• 2. Failing Schools
• Complete phasing out of failing schools from the
  system

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STRATEGIC THRUSTS (continued)

• 3. FET Colleges and Schools
• Implementing responsive programmes in FET
  colleges and schools (curriculum redress, NCS
  implementation in 2006)
• Re-capitalisation of FET Colleges
• Increasing the number of Learnerships
• Increasing the number of Full Time Equivalents
  (FTEs)

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STRATEGIC THRUSTS (continued)

• 4. E-Learning
• Optimal introduction of e-learning to enhance
  curriculum delivery (2013 all learners E-literate
  according to the Whitepaper on E-Education)

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STRATEGIC THRUSTS (continued)

• 5. ABET
• Accessibility and introduction of ABET in all
  educational institutions
• Re-organisation of the ABET system
• 6. Infrastructure Planning
• Reduce platooning schools
• Eliminate existing unacceptable structures
• Basic services
• Maintenance

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STRATEGIC THRUSTS (continued)

• 7. Anti-poverty initiatives
• Learner transport for farm school learners
• Hostel project for farm school learners
• National School Nutrition Programme
• Orphans
• Funding Norms and Standards

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STRATEGIC THRUSTS (continued)

• Human Resource Management
• Skills Development
• Implement Integrated Quality Management System
  and Performance Management Development System
• Repositioning of the Department
• Filling of all critical funded posts within three
  months

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STRATEGIC THRUSTS (continued)

• 9. Communication Strategy
• Develop a marketing strategy focusing on branding
  of the department as an organisation
• Collaboration with community radio stations
• 10. Partnership strategy

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PROGRESS ON IMPLEMENTATIONOBE and RNCS

• The National Core Training Team (NCTT) has been
  established with provincial representation. The
  NCTT will be brought together before the end of
  the year to prepare for the training of
  Provincial Core Training Teams (PCTT)
• Training of educators (Grades 10-12) will take
  place from March 2005 to prepare teachers
  adequately for January 2006

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PROGRESS ON IMPLEMENTATIONOBE and RNCS
(continued)

• 6 800 Intermediate phase teachers were trained in
  Learning Programme Development
• 6 178 Intermediate phase teachers attended a
  24-hour course on RNCS and 16 hours of afternoon
  training workshops
• 1 800 Workshops in different Learning Areas and
  different phases were conducted

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PROGRESS ON IMPLEMENTATION Failing Schools

• Holistic Intervention Programme(HIP)
• monthly management visits to schools
• mentoring programme with 23 mentors
• Monitoring visits to schools by senior management
  undertaken in all districts
• Winter and Spring Classes
• Easter- , Winter and Spring break classes were
  attended by 12 211 learners
• Catch-up classes took place on weekends and in
  afternoons
• Fieldworkers are visiting schools on an ongoing
  basis
• Strategy being reviewed

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PROGRESS ON IMPLEMENTATION FET Colleges

• Responsive and relevant programmes at FET
  Colleges
• 12 877.65 FTEs
• 328 youth enrolled in Learnerships
• FET Learnerships and Partnerships
• pending finalisation of the curriculum framework
  for FET Colleges
• Alignment of FET and ABET
• The four FET Colleges have been instructed to
  start working out possible skills development
  programmes for ABET learners

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PROGRESS ON IMPLEMENTATION FET Colleges
(continued)

• Bi-lateral meetings were held with other
  departments to determine skills development needs
  that can be addressed by the FET Colleges and
  ABET Centres
• 2 Skills development workshops were held with all
  provincial departments, the Free State Training
  Institute and Glen College Agricultural College
  to plan together, eliminate duplication and find
  ways of addressing the skills development needs
  of Departments.

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PROGRESS ON IMPLEMENTATION FET Colleges
(continued)
Recapitalisation of FET Colleges Needs
identified for 2004/05
Programmes (newly introduced NQF aligned) R 15 458 112
Learner Support (bursaries, learner affairs etc) 1 366 833
Marketing Comm. 4 681 667
Human Res. Dev. 5 659 733
Admin Systems (compliance to gov. policies and regulations) 5 063 333
Facilities and Infrastructure (erection of new buildings). 86 383 673
Total 118 613 351
GRAND TOTAL R 246 590 747
SHORTFALL SHORTFALL
R 246 590 747 127 977 396 R 118 613 351 R 246 590 747 127 977 396 R 118 613 351
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PROGRESS ON IMPLEMENTATION E-Learning

• Departments target date to have all learners and
  educators e-literate is 2010
• An e-education implementation strategy has been
  developed
• Roll out plan for ICT to schools has been
  compiled
• Some learners and educators will be attending ICT
  exhibitions in London in January 2005

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PROGRESS ON IMPLEMENTATION ABET

• Expanding reach of ABET programmes
• Interdepartmental collaboration is taking place -
  bilateral meetings were held with most provincial
  departments to determine their ABET training
  needs
• To make ABET classes more accessible, day
  classes will be offered from 2005
• Advocacy plans include road shows and visits to
  District Municipalities from 15 October to 12
  November 2004

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PROGRESS ON IMPLEMENTATION ABET (continued)

• Conditions of Service of ABET educators
• handled at a national level
• Improvement of standards of teaching, learning
  and management at ABET centres
• The Department will enter into annual contracts
  with ABET Educators with effect from 2005

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PROGRESS ON IMPLEMENTATION Infrastructure
Planning (continued)
Needs / Goals Needs / Goals Needs / Goals
1. Eliminate unacceptable structures and conditions 1. Eliminate unacceptable structures and conditions 1. Eliminate unacceptable structures and conditions
1.1 Platooning schools 35 7 schools will merge 7 schools need additional facilities
1.2 Mud structures 16 61 of these schools are farm schools of which 11 are non-viable 23 of the schools have no agreements 27 schools remain
1.3 Asbestos structures 15 61 of these schools are farm schools of which 11 are non-viable 23 of the schools have no agreements 27 schools remain
1.4 Corrugated iron structures 5 61 of these schools are farm schools of which 11 are non-viable 23 of the schools have no agreements 27 schools remain
1.5 Other structures 25 61 of these schools are farm schools of which 11 are non-viable 23 of the schools have no agreements 27 schools remain
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PROGRESS ON IMPLEMENTATION Infrastructure
Planning (continued)
Needs / Goals Needs / Goals Needs / Goals
2. Providing basic services to schools 2. Providing basic services to schools 2. Providing basic services to schools
2.1 Schools requiring water 237
2.2 Schools requiring sanitation 121 43 of the schools are non-viable 79 do not have signed agreements
2.3 Schools requiring electricity 120 Schools were provided to ESKOM for consideration. ESKOM fund the electrifications of behalf of the Department
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PROGRESS ON IMPLEMENTATION Infrastructure
Planning

• Speeding up programmes to provide water,
  sanitation, electricity and telephone services
• Department of Local Government and housing will
  provide R 2 million for toilets
• Department of Water Affairs and Forestry will
  provide boreholes to 53 schools
• Randwater will provide water to 20 schools

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PROGRESS ON IMPLEMENTATION Infrastructure
Planning (continued)
Needs / Goals Needs / Goals
3. Maintenance / Renovations 3. Maintenance / Renovations
3.1 Schools needing rehabilitation budget less thanR 1 million 252
3.2 Schools needing rehabilitation budget exceeds R 1 million 19
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PROGRESS ON IMPLEMENTATION Infrastructure
Planning (continued)

• 4 new schools will be completed during the 2004/5
  financial year
• Lieketseng Primary School (Virginia) - Platooning
• JJ Khubeka Primary School (Deneysville) -
  Platooning
• Lourierpark Primary School (Bloemfontein)
• Unity Primary School (Bloemfontein)

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PROGRESS ON IMPLEMENTATION Infrastructure
Planning (continued)

• The infrastructure plan for 2004/5 also includes
  the commencement of 5 new schools namely
• Marematlou secondary School (Virginia) Learners
  in corrugated iron structures
• Phase one of JC Motumi Secondary School
  (Odendaalsrus) - Learners in corrugated iron
  structures
• Phase one Kgotso-Uxolo Primary School (Reitz)
  Platooning
• Phase one Hlaboloha Primary School (Bothaville)
  Platooning
• Phase one Mokgwabong Primary School (Welkom) -
  Platooning 

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PROGRESS ON IMPLEMENTATION Infrastructure
Planning (continued)

• 283 additional classrooms are needed of which 107
  are provided for in the current MTEF cycle.
• 226 schools are currently in need of major
  renovations with a cost implications of R116,4
  million.

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PROGRESS ON IMPLEMENTATION Infrastructure
Planning (continued)

• Schools without water in the province is 534.
  Backlog after assistance by Department of Water
  Affairs and subtracting one-teacher schools with
  less than 20 learners, will be 278.
• 226 schools are in need of toilet facilities
  (2749 seats) this will be addressed in the
  current MTEF cycle.
• 544 schools are still without electricity.
  including the 270 schools with less than 20
  learners. 154 do not have agreements. The
  remaining 120 will be referred to Escom for
  electrification in 2005/6.

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PROGRESS ON IMPLEMENTATION Poverty targeting
initiatives

• Transport for farm schools Learners
• Thabo Mofutsanyana bid delayed due to Service
  Providers not adhering to the bid requirements
  such as road worthiness of vehicles and tax
  clearance
• Xhariep Only one service provider responded to
  the bid. Other options are being considered

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PROGRESS ON IMPLEMENTATION Poverty targeting
initiatives

• Hostel project
• The Department aims to have 10 hostels for farm
  school learners by 2005
• 5 Hostels are currently functioning
• 925 Learners are currently accommodated in these
  hostels
• The second hostels are currently being prepared
  in Northern Free State, Lejweleputswa and
  Xhariep.

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PROGRESS ON IMPLEMENTATION Poverty targeting
initiatives (cont.)

• Plight of orphans 31000
• Assisting schools with fees R1,5 million.
• R49.1 million conditional grant
• Feeding orphans during school hours at schools.
  (This is already taking place)
• Providing food parcels when orphans go home after
  school R5 million.
• Collaboration with other departments
• National School Nutrition Programme
• The number of learners participating in the
  nutrition programme has increased from 159 082 in
  2003 to 287 000 in the third quarter of 2004

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PROGRESS ON IMPLEMENTATION Poverty Targeting
initiatives (cont.)

• Acceleration of ECD Programme
• A grant of 470 000 Euro was obtained from Flemish
  Government
• Quarterly subsidies are paid to 80 Grade R
  classes identified in 2003
• 393 Grade R classes at 285 community-based sites
  and 108 Free Standing sites receive funding for
  the educator
• R1000 per month for educators salary
• R350 per month for educational equipment.
• 465 Teachers are in training programmes

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PROGRESS ON IMPLEMENTATION Human Resources

• HR Development of employees at lower levels
• Reviewed bursary allocation strategy as well as
  distribution of skills development levy
• Elimination of un and under qualified educators
• 2001 4389 unqualified educators
• 2002 1519 educators allocated bursaries
• 2003 620 of the remaining educators allocated
  bursaries
• 2004 391 of the remaining educators allocated
  bursaries

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PROGRESS ON IMPLEMENTATION Human Resource
Management (cont.)

• Deployment of managers to improve service
  delivery
• 38 managers re-deployed
• Filling of Critical posts
• 4 Director and 10 Deputy Director posts,
  including 7 management accountants filled from 1
  September 2004
• Improving the Equity Targets
• All four newly appointed Directors are females.
  Representivity level at SMS level improved to 44
  which is higher than the 30 set for the public
  service for March 2005

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PROGRESS ON IMPLEMENTATION Human Resource
Management (cont.)

• Performance management
• PDMS implemented for public servants
• IQMS implemented for school based educators
• Database of educators
• 4700 unemployed educators on data-base
• 100 of these educators earmarked for E-education.
  
• data-base available to all other departments
• encouraging unemployed educators to apply for
  jobs in other departments
• Impact of training is being assessed

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Personnel

• Staffing levels
• Overall 67
• 9 Directorates under 60

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Personnel

• Resolution 7/2002
• Finalised in September 2003
• Misplaced and Mismatched Educators (adequate
  posts but do not fit criteria)
• 1170 at 1/1/2004
• 289 at 26/7/2004
• 3 closed vacancy lists

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Personnel

• Section 6A
• Court challenge SAOU and FEDSAS
• High court ruled in favour of dept
• Posts filled with temporary educators due to
  granting of appeal by high court

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Personnel

• Transfer of unqualified educators
• 14 already transferred to admin posts in schools
• Those who did not apply for bursaries and who are
  mismatched will now be transferred to admin posts
  in schools

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PROGRESS ON IMPLEMENTATION Communication

• The Department adopted a new logo which was
  launched on 1 October 2004

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PROGRESS ON IMPLEMENTATION Partnerships
(continued)

• Education Trust is currently funding the
  construction of a new primary school and repairs
  and rehabilitation of buildings for an Education
  Resource Centre
• Contributions for the two projects were as
  follows
• Transnet Limited - R2,5 million
• Zenex Foundation - R 600 000
• FSDoE R 3,6 million

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PROGRESS ON IMPLEMENTATION Partnerships

• Partnership Unit created to deal with the
  Education Trust and PPP
• The Education Trust was established as a Special
  Purpose Vehicle to facilitate and enhance
  service delivery within the FSDoE through
  partnerships with private donor organisations
• The trust focuses on infrastructure development,
  provisioning of physical resources and human
  resource development

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PROGRESS ON IMPLEMENTATIONInclusive Education

• 3 primary schools (Mojaho, Letlotlo and Maboloka)
  to be converted into full service
• 3 special schools (Tswellang, Thiboloha,
  Leboneng) to be converted into Resources Centres
  completed.

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Spending 2004/5
Programmes Actual 2003/04 R000 Budgeted 2004/5 R000 Expend Apr-Aug04 R000 Balance R000 Spending
Admin 284,185 327,946 101,085 226,861 30,82
Ordinary Schools 3,262,953 3,591,532 1331,283 2,260,249 37,07
Independent Schools 19,708 21,655 6,864 7,927 31,70
Special Schools 127,924 132,764 53,767 78,997 40,5
FET 115,830 128,978 51,011 77,967 39,55
ABET 70,886 89,360 20,454 68,906 22,89
ECD 16,290 30,404 8,008 22,396 26.34
Auxiliary 150,398 189,149 62,972 126,177 33,29
Total 4,048,174 4,511,788 1,635,444 2,876,344 36,25
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2004/5 2006/7Overview baseline 2002/3 2006/7
2002/3 R000 2003/4 R000 2004/5 R000 2005/6 R000 2006/7 R000
Baseline increase 3,599,316 3,950,866 9,8 4,332,375 9,7 4,656,679 7,5 4,935,098 6
Conditional Grants Increase 122,801 77,942 179,413 130 191,268 6.6 209,601 9.5
Total 3,722,117 4,028,808 4,511,788 4,847,947 5,144,699
Percentage of Equitable share in Province 40 37,8 39.7 40 40
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DETAIL ADJ. MAIN BUDGET 2004/5
PROGRAMME PERSONNEL CURRENT CAPITAL TRANSFERS SUB TOTAL CUR,CAP, TRF TOTAL
ADMIN 176,747 123,335 19,964 7,900 151,199 327,946
PUBLIC SCHOOLS 3,136,902 210,782 37,267 206,581 454,630 3,591,532
INDEPENDENT SCHOOLS 21,655 21,655 21,655
SPECIAL SCHOOLS 108,338 6,831 517 17,078 24,426 132,764
FET 104,973 563 6,832 16,610 24,005 128,978
ABET 73,834 14,865 309 352 15,526 89,360
ECD 11,050 560 55 18,739 19,354 30,404
AUX ASSOC. 22,689 36,606 90,278 39,576 166,460 189,149
TOTAL 3,634,533 393,542 155,222 328,491 877,255 4,511,788

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Spending 2003/4
Budget R000 Expenditure R000 Balance R000 Roll-over request R000
Current 3,689,995 3,633,926 56,069 24,917
Current Transfers 209,791 208,079 1,712 1,712
Total Current 3,899,786 3,842,005 57,781 26,629
Capital 76,904 69,091 7,813 7,813
Capital transfers 26,436 25,100 1,336 1,336
Total Transfers 103,340 94,191 9,149 9,149
ECD 6,573 4,836 1,737 1,737
HIV/AIDS 10,035 9,958 77 77
Financial Management 19,158 15,853 3,305 904
Infrastructure 42,585 42,526 59 59
Flood Damage 52,103 38,805 13,298 13,298
Total Conditional Grants 103,454 111,978 18,476 16,075
Totals 4,133,580 4,048,174 85,406 51,853
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Roll-over Request

• Capital works and maintenance
• R15,435,000
• Equipment
• R10,813,000
• LTSM
• R22,245,000
• Other Conditional Grants and Flemish Project
• R3,360,000

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Spending 2003/4 per programme item
Budget R000 Expenditure R000 Balance R000 Roll-over request R000
Current 3,689,995 3,633,926 56,069 24,917
Current Transfers 209,791 208,079 1,712 1,712
Total Current 3,899,786 3,842,005 57,781 26,629
Capital 76,904 69,091 7,813 7,813
Capital transfers 26,436 25,100 1,336 1,336
Total Transfers 103,340 94,191 9,149 9,149
ECD 6,573 4,836 1,737 1,737
HIV/AIDS 10,035 9,958 77 77
Financial Management 19,158 15,853 3,305 904
Infrastructure 42,585 42,526 59 59
Flood Damage 52,103 38,805 13,298 13,298
Total Conditional Grants 103,454 111,978 18,476 16,075
Totals 4,133,580 4,048,174 85,406 51,853
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Reasons for low spending

• Implementation of BAS
• Implementation of new Standard Chart of Accounts
• Budget blocking
• Down time mainly on LOGIS
• BAS not functioning effectively to date
• Improved Conditions of Service implementation
  delayed

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Norms and Standards Schools

• Schools allocations to be based on a national
  norm to ensure that there is equity in the amount
  spent per pupil across provincial boundaries.
• Aim to ensure learners in schools in the very
  poor communities will not have to pay school
  fees.
• A basic minimum package to learners cost
  between R600 to a R1000 per learner depending on
  assumptions.
• Actual Only Water Electricity, Photocopy
  machine cost per learner in smaller schools much
  higher than R516

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DETAIL PROGRAMME 2PUBLIC ORDINARY SCHOOLS 2004
Norm School Funding Amount
LTSM Grade 4 5 R500 / learner Other grades R144.85 / learner Average R236.97 per learner Increase in budget from R100m to R159 m NON - SECTION 21 SCHOOLS (1463) RECURRENT(e.g. we, rental of machines) LTSM MAINTENANCE SUB TOTAL R35,756 Million R55,806 Million R ,917 Million R92,479 Million
Recurrent Average R142,24 per learner Highest R272,52 per learner Lowest R21,21 per learner Maintenance Average R3,64 per learner SECTION 21 SCHOOLS (629) RECURRENT LTSM MAINTENANCE TRFS FIRST QUARTER SUB - TOTAL TOTAL SCHOOL FUNDING R60,067 Million R103,839 Million R1,540 Million R6,943 Million R172,389 Million R264,868 Million
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