Running an office of undergraduate research: summaries of budgetary and personnel structures of existing offices

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Running an office of undergraduate research
summaries of budgetary and personnel structures
of existing offices

• Dr. Mary Crowe, Dr. John Cavitt, Dr. Jennifer
  Cook,
• Dr. Dwight Dimaculangan and Dr. Karl Sienerth

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Where to begin?

• Learning from others
• Gleaning information from websites
• NDURE- Network of Directors of Undergraduate
  Research Experiences
• www.ndure.org
• Budget, structure surveys

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A caveat

• Range of budgets is quite large
• LOW 3k
• HIGH 750,000
• MISSION, OBJECTIVES

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Database

• N45 for this presentation
• A variety of institutions have been sampled
• Controlling for size and mission

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Typical activities for an OUR

• Celebration days
• Stipends
• Travel
• Workshops
• Journal

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Celebration Days

• Data only from the NDURE survey (n28)
• Program, book of abstracts
• T-shirts
• Food
• Awards
• External speaker(s)

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Celebration Days
of undergraduate students Average Low High
0-1,000 (n3) 10,000 1,000 15,000
1,000-5,000 (n6) 8,500 500 25,000
5,000-10,000 (n5) 1,800 500 2,000
10,000-15,000 (n6) 914 500 2,000
gt15,000 (n8) 7,600 500 25,000
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AY student stipends

• N45 from websites and survey
• 30/45 provide stipends
• Average 1,556
• Range 500-5,000

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Summer stipends

• N45 from websites and surveys
• 11/45 provide summer stipends
• Average 2,527
• Range 1,000- 4,000
• Housing/External Funding

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Student travel

• N45 from websites and survey
• ALL provide travel
• Average 637
• Range 100-1000

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Faculty stipends

• N45 from website and survey
• Few (lt7) schools offer stipends for faculty
• Low of 300 high of 2,500

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Other costs

• Staff salaries
• Publicity
• Travel to NCUR meeting
• Faculty travel to meet program officers
• Peer advisors

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Where does funding come from?

• Internal
• Line item
• Endowment
• Technology Transfer fund
• Revenue generating
• Student fees
• External
• Grants, annual corporation contribution, alumni
  donations

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Running the office

• N45 from
• Searching the web
• Answers to detailed on-line survey
• 2/3 of offices are run by some one with a PhD
• Searching the web
• Answers to detailed on-line survey

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Running the Office- staffing

• N15 from on-line survey
• 11/15 report to Vice President or Associate Vice
  President
• Who works
• 66 student workers
• 80 have administrative assistant
• 27 have at least one associate director

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Running the office- assessment

• N15 from survey
• All assess, 80 do so annually
• What do they assess?
• Proposal pressure
• Satisfaction surveys