Monthly Claim for Reimbursement

1
Monthly Claim for Reimbursement
p. 56
2
Monthly Claim for Reimbursement

• Used to report claimed meals each month!
• Used to determine how much you get paid
• Due 30 days from the end of the claimed month

p. 58
3
Monthly Claim - Page 1

• For the month of June, when is the claim
  due?________________
• For the month of January, when is the claim
  due?__________________

July 30
March 1 or 2
p. 58
4
Monthly Claim for Reimbursement

• Your claim form is only available on the CNP
  Applications online web site
• Currently you must download, print, and mail or
  fax
• In early spring, the claim will be submitted
  on-line

5
Monthly Claim for Reimbursement

• The sample on page 57 is a compilation. It shows
  examples of
• F/RP Child Care
• Non-Profit Child Care
• Non-Profit At-Risk Snack

Do Not Use This Form!
6
Downloading your Claim

• Set-up account at on-site visit
• Once logged in

7
(No Transcript)
8
(No Transcript)
9

• Select Month and Year
• Rules claim may be printed
• During month of claim (i.e.,print in Nov.)
• After month of claim (i.e.,print in Dec.)
• NOT October of before

10

• Click on Show Claim

11
Click on Open
12
(No Transcript)
13

• Circle one
• Initial - first time the claim is submitted
• Revised - claim is submitted a second time to
  correct errors.

p. 58
14

• Signature
• Official Representative
• Up to 2 additional people identified on your
  agreement

p. 58
15
Print Date
p. 59
16
First and last dates of the month that your
center was open and serving meals.
3/8/50 3/30/50
p. 59
17
We will get to this later
p. 59
18

• This tells us how you are participating in the
  CACFP
• F/RP Child Care F/RP Provision
• Non-Profit Child Care
• Non-Profit Adult Care
• And more
• It has nothing to do with what you report

p. 57
19

• Number of Days Served
• Get from a calendar
• Also found on your Attendance Form

p. 59
20

• Enrollment participants for whom you cared
  during the month
• What form collects Enrollment?
• For-Profit Centers must report Total enrollment
  and Free and Reduced-Price Enrollment (Free
  Reduced-Price does not inclued paid)

Master Roster
p. 59
21

• Participation participants that received meals
  during the month by eligibility type
• What form collects Participation?

Monthly Summary
p. 59
22

• Meals Served participants that received meals
  during the month by eligibility type
• What form collects Participation?

Monthly Summary
p. 59
23
Monthly Summary
27
8
13
680
722
672
Claim
27
8
13
48
680
722
672
2074
24
What is Coming Very Soon?

• File On-line
• May not submit until after the end of the last
  meal of the month
• Snack ends at 4PM may submit after 4PM

25
(No Transcript)
26
(No Transcript)
27
Select date (this screen will be different)
28

• Same processes
• Select dates of operation
• First day serving
• Last day serving

29
Report Expenditures
30
Meals Served Information

• Essentially the same as the old claim
• Once this is Validated and Save, a submit button
  will appear

31
Just a Reminder!

• The Monthly Claim for Reimbursement is due ______
  days following the end of the claim month.

30
32
Monthly Claim

• Unless requested by the SDE, ONLY the monthly
  claim should be faxed each month.
• All supporting documentation MUST be kept on file
  in the center for four years.

33
Monthly Claim

• You have a one-time exception to the 30-day
  deadline.
• You must contact the SDEAccounting section to
  use the waiver.

34
Monthly Claim

• The claim must be accurate when submitted.
• Errors only delay our paying you!