Writing Your Family History Book Part4

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Writing Your Family History BookPart4
By Moira E. Connor

• British Columbia Genealogical Society
• Follow up to November 4, 2009 Meeting

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Questions that required Follow-up

• How do I enter footnotes?
• How do I enter and display Source information?
• How do I enter captions and produce a Table of
  Figures?

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Enter a Footnote or Endnote

• Place your cursor where you want to insert an
  endnote of footnote.
• Go to the References tab on the ribbon and click
  Insert Footnote, or Insert Endnote.
• The system will assign the footnote (or endnote)
  number and take your cursor to where you can
  enter the information (either at the bottom or
  the page, or end of document).

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Enter Footnote or Endnote

• If a footnote, your numbered entry will display
  at the bottom of the appropriate page.
• At any time, you can change footnotes to endnotes
  and vice versa.
• An example of a footnote (related to a source) is
  shown below.

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Source Citations Bibliographies

• WORD 2007 allows you to create a Master List of
  sources that can be used to insert source
  citations in any of your documents. You can
• Insert source from scratch.
• Copy an existing source from your Master List to
  the Current List.
• Import sources from others.
• Search external online libraries and import data
  directly into your Master List.
• This presentation will focus on the first two
  options.

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Insert Source from Scratch

• Select the References Tab on the Ribbon.
• The Source Manager dialog box displays.
• Select NEW.

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Insert Source from Scratch

• STYLE
• Before you start to enter your citations, choose
  the Style you wish to use from the drop-down menu
  next to the STYLE icon. You can change the style
  later if you wish to.

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Insert Source from Scratch continued

• The Create Source dialog box will display
  select the type of source, complete the
  appropriate information and click OK.

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Considerations!

• The Source Manager allows sort by Author, Title,
  Tag name and Year this is a real help if youre
  managing hundreds of sources!
• In the create source dialog box, authors names
  can be typed with first name first, for example
  Joseph Priestly, Susan B. Anthony. After you
  click OK, WORD will change the last name to
  appear first, e.g. Priestly, Joseph, and Anthony,
  Susan B.
• To enter multiple authors for a reference,
  separate with semicolons.

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Master and Current Source Lists

• In the example below, Ive added a Scottish
  research web site the source entry is listed in
  both my Master List and my Current (document)
  List.

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Enter Citation within Document

• Now that the source is noted in your Current (and
  Master) source Lists, the source is entered as a
  citation where you have the cursor in your
  document. Note that citations are shown in
  parentheses.

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Create the Bibliography

• You can create a bibliography at any point after
  you insert one or more sources in a document.
• Click where you want to insert a bibliography,
  typically, at the end of the document.
• On the References tab, in the Citations
  Bibliography group, click Bibliography.

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Create the Bibliography continued

• Click on either Bibliography or Works Cited
• Note If you click on Insert Bibliography, a list
  of works cited will be inserted and does not
  include a title or a page break.

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Create the Bibliography continued

• Below is an example of the Works Cited
  bibliography displaying the example source I
  entered in the Source Manager.

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Insert Table of Figures

• If you want create a Table of Figures
  (photographs, drawings, etc.) enter a caption for
  each object you want to show in the Table of
  Figures.
• Note Captions can not be indexed. If you want
  to find the object in the index, enter the index
  entry somewhere else on the same page.

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Inserting a Caption

• Click on the object you wish to caption.
• The Picture Tools tab on the WORD Ribbon will
  become active.
• Click Insert Caption a Caption dialog box will
  display.
• Complete the Caption information and click OK.

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Photograph Caption

• Example of a caption added to a photograph.

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Insert a Table of Figures

• Go to where you want the Table to display.
• In the References Tab click on Insert Table of
  Figures.
• Table of Figures will list all objects you have
  added a caption to. See example below.

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Secrets
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Secrets

• Turn the page upside down. A good design looks
  good either way its balanced!
• Using a grid, or a table, divide your book page
  into thirds
• Place layout elements on the page within these
  thirds for a more interesting and balanced look
• Be very, very careful using the MARK ALL index
  option..I usually avoid!

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Contact Information

• If you have any questions, please dont hesitate
  to contact me by e-mail at
• moiraconnor_at_shaw.ca

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White Space

• By far the most important consideration in page
  layout is spacing. Readers love and crave white
  space. They shun and may even flee in horror from
  clogged, cramped gray pages that is, from
  pages that are covered top-to-bottom,
  side-to-side, corner-to-corner with thick,
  crowded, undifferentiated text.
• From the Graphic Design Web Site at
  http//collaboratory.nunet.net/dsimpson/typography
  .html