Keeping Organized

1
Keeping Organized

• How to set up and use your school work folder

2
Importance

• Helps in organization
• Find school work easily
• Keeping all your work for your classes in one
  place
• Put your personal work in its place
• Makes backing up school work easier
• ASB Protocol Everyone does this

3
Open My Documents and make a new folder
Are there other ways to make a folder?
Are there other ways to name files?
4
Create folders in the school work folder
Open your Schoolwork folder and make folders
for all your classes.
5
Get more information from your work Show Details
What information in details view could help you
when looking for files?
6
Making Details for All folders
You have made your folders show in details. Now
go to Tools Menu and choose Folder Options.
7
1.

• Click on the View Tab.
• Click on Apply to All folders
• When the window pops up choose Yes
• Click on Ok

2.
3.
4.
8
Make a Personal Folder

• Go to My Documents
• Create a folder called Personal-username
• This will be for non-school related things

9
Making a Desktop Shortcut

• A shortcut is a very small file that will
  shortcut you to programs, applications, files
  and folders.
• You should use them for things you access often.
• They can be on your desktop

10
Make a Shortcut to School folder on the Desktop
1.
2.

• Open My Documents.
• Right Click on your schoolwork folder.
• Choose Send To
• Desktop (create shortcut)

3.
4.
Are there other ways to make shortcuts?
11
Desktop Management

• No Files or Folders on Desktop
• Only icons or shortcuts for things used daily
• School Work Network Folder Shortcuts
• Mouse Pointer are standard
• Color, Fonts and Background are easy to read
• Task bar showing
• Recycled Bin emptied regularly

12
Why you should not save files on your desktop?

• NOT a good way to organize files (just like your
  desk top at home)
• Large amounts of data on the desktop will slow
  your computer down
• Possibility of deleting files without knowing
• Backing up is more difficult

13
File Naming Protocol

• The majority of the files students put in their
  school folder (in their hard drive) should have
  the following naming protocol
• Classfilenameusername
• Example LA9FamilyEssayhunterc
• Files names should be brief and without spaces.
• Files are filed in appropriate places (no stray
  files)