Coming Soon

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Coming Soon

• Colleague R18

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Why Release 18?

• Datatel is changing Colleague architecture to
  keep up to date with new technologies, and
  fulfill the needs of the learning community

• Database independence will allow Datatel to be
  more efficient at developing new functionalities
  and improve the current ones.
• Capital will continue using Unidata

• R18 is the stepping stone for the coming User
  Experience (R19).

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Migration to R18
Today
Next Year
Future
Application
Database
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What does it mean for IT?

• New architecture supports database independence
• I-Descriptors need to be converted to computed
  column language

• Produce and review custom software inventory
  Reports, rules, programs, files, I-descriptors,
  etc.
• Test compatibility of custom software Run
  scanners in R17 to prepare for migration
• Install R18 and convert data files to the new
  environment

• Test base functionality for Colleague and
  Benefactor
• Test functionality with third party software
• - UNICON Academus Portal, Active Directory,
  Blackboard
• - Collegenet
• - Touchnet
• - Reporting tools Safari ODBC, CUWORD, DOWNLOAD,
  
• PRINT.PAGE

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What really changes?

• SHEL is not available

• Character mode is not supported

• Reporting utilities such as DOWNLOAD, PRINT.PAGE
  and CUWORD may not work

• SPO-Spouse Information now in REL-Relation
  Information

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E-mail Preferred Address
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What does it mean for users?

• Colleague workflows are not affected. No new
  training required. Just testing.

• Maximize use of Query Builder, considering SHEL
  is going away

• Evaluate reporting alternatives to replace
  reporting tools that may not work in R18

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What needs to be tested?

• Everything Screens, processes, reports, queries
• All information needs to be verified for
  functionality and validity
• DOWNLOAD, PRINT.PAGE, CUWORD

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What does it mean to move from R17 to R18?
What do we have? What do we use? What do we
really need?
Get rid of obsoletes
Organize and move only what we need
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Set everything in place and enjoy new location!
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Experienced Users Testing Group

• Admission Kim Ebbrecht, Jim George, Carolyn Dean
• Financial Aid Jerry Wade, Pam Varda
• Finance Jeff Cisco, Eilleen Day
• Human Resources Theresa Dunn
• Institutional Research Kevin Sayers
• Institutional Advancement Jeremy Ball
• Law School Linda Mihely, Leslie Gardner, Emily
  Morris
• New Center Lauri Tucker
• Registrar Amy Adams, Stacey Jones, Aimée Pfeifer
• Residence Life To be determined
• School of Management Trudy Rieser
• Student Activities Todd Shaver
• Student Payroll Judith Kern

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R18 Conversion Plan

• April 2006 December 2006
• Inventory of Custom Software
• Prepare Custom Software for Conversion

• January 2007 March 2007
• Install and convert to R18 in TEST environment
• Test and make necessary changes

• April 2007 May 2007
• Re-Install and convert to R18 in TEST environment
• Test and make necessary changes

• June 2007
• Install and convert to R18 in PRODUCTION
  environment
• Test and go LIVE!

• Relaxuntil next upgrade

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When to Convert to R18?

• Datatels Programming Support for R17 will end
  August 31, 2007

• Capital has joined Cohort 5 January 2007 June
  2007

• Conversion to Production takes
• 2-3 days

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Lets plan potential dates to go LIVE!

• Registration

Student Payroll
Orientation
May - June 2007
Graduation
Financial Aid
Others
Note 2nd day of orientation ends by 2pm.