Department of Personnel HRMS Project

1
Department of PersonnelHRMS Project

• ISB Staff Project Status Report

2
Report Overview

• December Go Live Decision
• Project Status
• ISB Staff Assessment, Conclusions, and
  Recommendations

3
December Go Live Decision

• DOP Decision
• 5 of 7 categories red
• 1 yellow (PAY1 readiness) and 1 green (end user
  training readiness)
• Complexity of Financial Interfaces
• Data Conversion

4
December Go Live Decision cont.

• Increasing Number of Manual User Procedures and
  Work-Arounds
• Resulting Time Compression
• Use January/February to Replan
• Continue to Work
• Conversion
• Testing
• Report development
• Training

5
Project Status Scope

• Scope Variance
• No new function Release 1 Limited to Payroll
• Scope Mitigation
• DOP validating that requirements included in RFP,
  Best and Final Offer, and contract are included
  in configured system

6
Project Status Schedule

• Schedule Variance
• Release 1 Groups 1 2 January March 2005
• Amended to March May 2005
• No new date announced
• Schedule Mitigation
• DOP Accenture replanning
• Replanning effort will drive new timelines

7
Project Status Budget

• Budget Variance
• Original budget 49 million
• Unchanged
• Any cost implications of the delay are unknown

8
Project Status Resources

• Resource Variance
• Key state staff on HRMS also key to PAY1
  mitigation efforts
• Resource Mitigation
• Engaging agencies to assist with replanning effort

9
ISB Staff Assessment

• First Reschedule Attempted to Meet PSRA Dates
• Project Teams Continue to Discover New Issues
  Affecting Design
• PAY1 Now on Critical Path
• Thirteen New QA Recommendations in December Report

10
ISB Staff Assessment cont.

• DOP Focus Areas
• Accenture deliverables
• State staffing, especially for PAY1
• Increased Opportunity for Agency Participation
• Central service agencies input
• Planning input for interfaces and reports

11
ISB Staff Conclusions Recommendations
High Likelihood Project Will Not Meet July 1
Deadline However, Probability is Unknown

• Recommendation to Board
• Project should continue to re-examine and
  implement applicable QA recommendations (2
  examples)
• Integrated work plan across teams
• Plan based on experience to date
• Recommendations to DOP
• Communicate DOPs decision to implement PAY1
  contingency plan
• Ensure DOP key staff are available to support
  PAY1 contingency plan

12
Questions?