InteGrade Pro Software for Administrators

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InteGrade Pro Softwarefor Administrators
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AGENDA

• Beginning of the Term (Export from SASI)
• InteGrade Pro Basic Deployment
• File Structures
• IGPAdmin.exe
• Template Gradebooks
• End of the Term (Import into SASI)

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Data Exchange Process Overview
?InteGrade Pro imports class list file into
gradebook file.
?InteGrade Pro Data Exchange atom exports class
list files.
Office Computer running SASI
Teachers PC running InteGrade Pro
?InteGrade Pro exports marks file.
?Teacher enters appropriate grade marks in
InteGrade Pro End of Term spreadsheet.
?InteGrade Pro Data Exchange atom imports mark
files.
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Process Overview

• SASIs InteGrade Pro Data Exchange atom exports
  to create a class list file (i.e. CLxxx.GBF).
• InteGrade Pro imports class list file into
  gradebook file (i.e. xxx.GBF).

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Process Overview

• At the end of the term the teacher enters
  appropriate grade marks in the InteGrade Pro End
  Term spreadsheet.
• InteGrade Pro exports to create a marks file ie
  MKxxx.GRD.
• SASIs InteGrade Pro Data Exchange atom imports
  marks file to process grades.

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File Naming Conventions

• Class Lists used by InteGrade Pro CLxxx.grd
• Gradebook Files xxx.gbf
• Gradebook backup files xxx.BAK
• Grade files exported by InteGrade Pro MKxxx.grd

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File Naming Conventions

• SASIxp Log from export ERRINDEX.LOG
• SASIxp Log for a particular teacher ERRORLOG.ACL
• Folder created to contain gradebook files IGPDATA

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Steps in SASI

• Complete Grading Setup
• Create IGPData folder (if necessary)
• Run InteGrade Pro Data Exchange
• Check Errors (if necessary)

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Periods Tab

• Each row in the periods matrix indicates the
  range of dates per reporting period. These
  periods are a part of the EndTerm Spreadsheet in
  IGPro.

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Options Tab

• There are three areas in the Options tab that are
  particularly important to configure before
  exporting rosters to InteGrade Pro
• Mark Conversion

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Options Tab

• and
• Mark Rounding Change for 2007-08!
• Comment Type

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Marks Tab

• Each row in the marks grid defines the columns
  on the Endterm spreadsheet.

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Mark Definitions

• All of these marks will appear as part of the
  grading inside InteGrade Pro.

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Mark Definitions

• For schools that use Numeric Marks, only the Mark
  Cutoff and Mark Value columns will appear.

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Advanced Options

• Highest Valid Grade
• Lowest Valid Grade
• Highest Final Grade
• Lowest Final Grade
• These determine the rules for the end of term
  spreadsheets.

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Progress Tab

• Choice Use SASI or IGPro for progress
  (interim) reports

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Create the IGPDATA Folder

• Named IGPDATA in order to make troubleshooting
  easier some districts name this folder
  IGProData, InteGrade ProData, etc.
• Can be placed anywhere on the network as long as
  SASI and the InteGrade Pro Server have access to
  the location.

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Utilities on IGPRO CD

• Igpadmin.exe - sets administrative control over
  advanced fields, adding students, and other
  items.
• Master Password Generator (mpg.exe) -- if not
  using the Server version -- allows unlocking of
  teachers passwords if they are forgotten.

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InteGrade Pro Data Exchange

• Utilities folder

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InteGrade Pro Data Exchange

• Export for specified terms, or all terms
  specified teachers (drag from the teacher list)
  or all teachers.
• Note check box for progress -- enter in a
  progress date on the bottom right.

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Scheduling in JobQ

• InteGrade Pro Data Exchange can be added to the
  JobQ as a nightly process.

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InteGrade Pro Data Exchange

• Always pick the IGPDATA folder to export into.
• SASI creates the school and teacher folder
  hierarchy under IGPDATA.

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InteGrade Pro Data Exchange (continued)

• If errors are detected check
• IGPDATA in the school folder
• In the individual teacher folders

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Installation recommendations

• Install InteGrade Pro once on a central server in
  the school and create shortcuts to each teacher.
• Also can install as a service on its own server.
• The license allows teachers to use IGPro at home
  IGPro Server Web Server has been set up for
  this purpose in your district.

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Inside the IGPDATA Folder

• IGPDATA
• School Folder (999)
• Teacher Folder (25)
• Cl25.grd
• JPurvis02.gbf
• Mk25.grd
• JPurvis02.BAK
• ERRORLOG

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Use a template gradebook!

• Setting up gradebooks can be a tedious process
  template gradebooks make it much easier for
  teachers. To create a template gradebook
• Use InteGrade Pro and create a new gradebook
  without a cl file.
• Teacher name should be template.
• Create a class and name it template.
• Create as many spreadsheets for that class as
  teachers would like. For example Term 1 Grades.
  
• Create as many grade tables, special score etc as
  appropriate.
• Save this gradebook inside the IGPDATA or IgPro
  folder.

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Creating a Template Gradebook

• Create a new gradebook without using a clxxx.grd
  file.

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Creating a Template Gradebook (continued)

• Teacher Name is template.

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Creating a Template Gradebook (continued)

• After saving the gradebook inside the IGPDATA
  folder, go to Setup menu and select Classes.
• Create one class and call it template.

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Creating a Template Gradebook (continued)

• After creating the template class, go to the
  Setup Menu and select Grading Rules, then select
  the Grade Table Tab.

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Creating a Template Gradebook (continued)

• Ensure the Grade Table at the top of the list is
  the Grade Table for the school. Delete all the
  other Grade Tables.

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Creating a Template Gradebook (continued)

• If teachers figure the final term grade for
  example Semester 1 Q1(40) Q2(40) Sem
  Exam(20)
• Go to the Task Set Tab and select the cell below
  Elementary choose Delete Set.
• Do the same for Sciences.
• Rename the Humanities Set to the school name.
• Click in the top cell choose Rename Type and
  rename it to Quarter Grades give it a weight of
  80 (since both quarters together will be 80).
• Click in the next cell choose Rename Type and
  rename it to Sem Exam give it a weight of 20.
• Delete all other types (teachers will add their
  own types in if they use weights).

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Creating a Template Gradebook (continued)

• The Type Set screen should now look like this

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Creating a Template Gradebook (continued)

• Go to the Setup Menu and select Spreadsheets.
• Select the Spreadsheet and rename it to something
  appropriate for example, First Period 1st
  Qtr.

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Creating a Template Gradebook (continued)

• Select New on the bottom left corner of the
  screen.
• Choose Numeric Spreadsheet on the first screen
  of the wizard.

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Creating a Template Gradebook (continued)

• Name the new Spreadsheet appropriately.

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Creating a Template Gradebook (continued)

• Choose Total Points or Weighted Type. Many
  teachers are total point teachers, however, many
  of your math, science and like-minded teachers
  are likely to be weighted teachers and they can
  change their spreadsheets easily later.

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Creating a Template Gradebook (continued)

• Choose New.
• Name this spreadsheet Semester 1 Grades.

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Creating a Template Gradebook (continued)

• Go to the Semester 1 Grades Spreadsheet.
• Go to the Task Menu and Select New Task.
• Create a Task and call it Quarter 1 Grade.
• Out of 100
• Using the Quarter Grades Task Type
• Create another Task and call it Quarter 2 Grade
  with the same attributes as the Quarter 1 Grade
  Task.
• Create a Task and call it Semester Exam.
• Out of 100 (teachers can edit this information)
• Using the Sem Exam Task Type

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Creating a Template Gradebook (continued)

• Semester 1 Grades Spreadsheet should look like
  this

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Creating a Template Gradebook (continued)

• Create as many spreadsheets as there are grading
  terms in the school, for example
• Quarter 1 Daily Grades
• Quarter 2 Daily Grades
• Semester 1 Grades (Q1 Q2 Semester Exam)
• This is a weighted spreadsheet
• Quarter 3 Daily Grades
• Quarter 4 Daily Grades
• Semester 2 Grades (Q3 Q4 Semester Exam)
• This is a weighted spreadsheet

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Creating a Template Gradebook(continued)

• Close and Save the template gradebook in the
  IGPDATA or IgPro folder.
• When teachers open their gradebooks all the
  spreadsheets for all of their classes will
  already be in their gradebooks.

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IGPADMIN.exe

• HIGHLY RECOMMENDED
• Add Students
• Advanced Fields
• Optional
• Email Reports
• Student Demographics
• Task Type Sets

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At the end of the term

• Teachers will do their daily grading inside
  InteGrade Pro.
• At the end of the term teachers fill in endterm
  spreadsheets (just like bubble sheets) inside
  InteGrade Pro.

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Sample End of Term Sheet

• Filling out an all of their endterm
  spreadsheets with grades, comments and
  citizenship marks (when appropriate) and choosing
  export.

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Teacher Export (continued)

• Teachers will select which term they are
  exporting 1st Six Weeks

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Teacher Export(continued)

• InteGrade Pro exports all the teachers class
  grades at once.

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Warnings and Error Logs

• If teachers havent filled out all their
  spreadsheets or mandatory information, InteGrade
  Pro provides detailed information for them to
  correct their data.

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Update Grades Atom

• Before the end of each grading period, (including
  progress) the Update Grades process must be run.
  This atom updates the grading files from the
  student schedules so that the Grades and Class
  Grades atom has the most current information for
  grading.

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Importing Progress

• Run Update Progress.
• Run the InteGrade Pro Data Exchange Import
  Progress

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Importing Grades into SASI
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Importing Grades into SASI(continued)

• Import the grades from the same IGPDATA folder.

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Grades Inside SASI

• After importing we can see the students grades
  inside SASI Class Grades module.
• After all grades are verified, report cards are
  ready to print.

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Questions?