Word Processing

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Word Processing

• Unit 1
• Document Formatting

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Portrait and landscape

• Before you start entering text, or at some point
  before you print the final document, you may need
  to work through a page setup procedure.
• This allows setting of the margins, which limit
  the area to be printed, paper size (for example,
  A4) and orientation (landscape or portrait).
• The settings can be for a page in portrait
  orientation, or landscape orientation.

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Portrait
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Landscape
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Set the page orientation

• To change an individual document from Portrait to
  Landscape
• 1. Click File gt Page Setup
• 2. Click the Margins tab (if not already
  selected)

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• 3. Check the Portrait option or Landscape  option
  (as illustrated below)
• 4. Click OK

• Clicking the Default button instead of OK will
• alter all new documents to landscape as default.
• As most of the documents you produce will be in
  
• portrait orientation, it is probably better to
  leave it
• as the default setting.
• You can change the orientation for individual
  pages
• in a multi-page document, by selecting the
  relevant
• pages first and then setting the orientation.

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Set Margins using Page Setup

• To set margins through Page Setup
• 1. Click File gt Page Setup

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• 2. Click the Margins tab (if not already
  selected).

• 3. Set the margin
• values.

• 4. Click OK

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• Clicking the Default button instead of OK will
  set the default margins for all new documents.  
• You can change the margins for individual pages
  in a multi-page document, or individual
  paragraphs by selecting them first.
• Using Page Setup to alter margins is appropriate
  where you know the exact measurements that you
  want to use.
• You can also use the Rulers to adjust margins,
  but with less accuracy.

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Set page margins using the Rulers

• To change margins using the Rulers
• 1. If you are not already in Print Layout view
• Click View
• Click Print Layout

• 2. To adjust the
• left or right margins,
• drag the margin
• boundary on the horizontal ruler.

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• 3. To adjust the top or bottom margins, drag the
  margin boundary on the vertical ruler.

• To use the ruler to alter margins you must be
  in
• Print Layout View.
• Normal View does allow ruler adjustments for
• paragraph and line indents within the margins
  but
• not the printer margins themselves.
• If the ruler adjustments are made with a blank
• document, the new margins will apply to the
  entire
• document (unless you change them later).

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Set the paper size

• To set default Paper size
• 1. Click File gt Page Setup

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• 2. Click the Paper tab

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• 3. Click Default
• 4. Click Yes

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Headers and Footers

• A Header appears at the top margin of every page
  in a document.
• When you enter text in a Header, Word
  automatically displays it at the top of every
  page, you only need to do it once.
• Similarly Footers contain text that is displayed
  at the bottom of every page.
• Headers and Footers can also contain images.
• A common use of Headers and Footers is to display
  the page number of a document. Word can be set to
  number pages automatically.

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Edit a Header or Footer

• To edit a Header or Footer
• 1. Select View gt Header and Footer

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• 2. Enter text at the insertion point in the
  Header or click buttons on the Header and Footer
  toolbar that appears

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• The illustration shows the Page Number button
• being used to insert the document page number in
  the header. To edit the Footer, click the Switch
  between Header and Footer button on the toolbar.
• 3. Click Close to finish editing the Header and
  Footer.