Indian Reservation Roads High Priority Projects IRRHPP

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Indian Reservation Roads High Priority
ProjectsIRRHPP
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Outline

• PROGRAM DESCRIPTION - AUTHORITY
• DISASTERS / EMERGENCIES
• BIADOT/FLH DETERMINE ELIGIBILITY AND RANK
• RANKING NUMERICAL SCORING
• TIME - LINE
• APPLICATION PROCESS
• CURRENT PROGRAM
• FUTURE

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IRR High Priority Projects

• Consensus provision from rulemaking.
• 25 CFR 170.205 170.214 and Appendix A to
  Subpart C.
• A special funding pool for
• tribes or governmental subdivision whose annual
  allocation is insufficient to complete its
  highest priority project
• Emergency/disaster on any IRR facility

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IRR High Priority Projects

• Project must meet minimum IRR requirements
• Inventory
• Identified as Highest Priority by Tribe
• Dollar Amount MUST be Greater Than Tribes
  Annual IRR Allocation and less than 1 M
• Emergency/Disaster Projects
• IRRHPP is a component of the funding methodology
  (TTAM) and available each fiscal year

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IRRHPP Funding
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IRRHPP Funding

• Projected Budgets (Estimates Only)
• FY Authorized Amount IRRHPP
• 2005 300 M 12 M
• 2006 330 M 17 M
• 2007 370 M 21 M
• 2008 410 M 25 M
• 2009 450 M 29 M

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IRRHPP Emergency / Disaster

• HPP Emergency / Disaster related projects given
  highest priority.
• HPP Emergency / Disaster related projects NOT
  scored in same manner as non-disaster HPP (FPL)
  projects.
• HPP Provides funding for emergency / disasters
  based on ERFO guidelines. HPP program accepts
  projects that would otherwise have met the ERFO
  requirements but did not meet the funding minimum
  currently _at_ 700,000. If a project is accepted
  by ERFO and is less than 700,000 HPP program
  WILL fund project and will assign higher priority
  (see time-line).
• One (1) disaster related project submitted for
  FY05.

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IRRHPP Emergency / Disaster

• Notify the ERFO coordinator _at_ FLH
• The ERFO Program offers amounts that exceed the
  IRRHPP 1 Million limitation
• HPP Project (event) may trigger others (Agencies)
  to meet the dollar threshold.
• Requirements
• Inventory
• Tribal Resolution

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BIADOT/FLH Determine Eligibility and Rank

• Robert Frazier, BIADOT
• John Seabrook, FLH-FHWA
• Greg Newhouse, BIA-Midwest Region, GLA
• Tim Walker, BIA-Rocky Mountain Region
• Charles Riley, BIA-Southwest Region
• Meetings (2) March, (1) June,(1) August

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HPP Project Scoring

• HPP projects scored numerically based on Appendix
  A Subpart C matrix
• Disaster projects NOT scored according to
  matrix.
• Scoring methodology based on rule and intent of
  program.

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Scoring Elements

• Accident Fatality Rate for Candidate Route.
• HPP Committee recently concluded this scoring
  element. Intent was to utilize National Highway
  Traffic Safety Board Standards, but standards did
  not exist.
• Committee recommends use of the State of
  Colorado, Weighted Highway Index. Score will be
  evaluated relative to a national average based on
  data submitted.
• Required Data Elements AADT, Crash Severity
  Fatality, Injury, and Property Damage Only.
• Supply data if it exists utilize state DoT data
  if available.
• Will Score a 0 if no data is supplied or if the
  data is not verifiable or of the correct format.

10 5 3 1 0
Severe N/A Moderate Minimal No Accidents
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Scoring Elements

• Years Since Last IRR CONSTRUCTION Project
  Completed.
• Program intent is to award tribes that havent
  had a recent project.
• Term NEVER applies to pre 1991. BIADoT
  Verification

10 5 3 1 0
Never gt 10 Years 5 - 9 Years 1 - 4 years Has Project
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Scoring Elements

• Readiness to Proceed to Construction OR IRRBP
  Design Need.
• Intent of the program is to award based on
  readiness to go into construction.
• Bridge component included due to the fact that
  IRRBP cannot be used for PSE development for
  bridges.
• PSE Development for roads or other IRR
  facilities OK, however usually low and within
  most tribes allocation amount.
• Requires verification of APPROVED PSE.

10 5 3 1 0
PSE Complete and Approved Bridge Replacement PSE Development Project Bridge Rehabilitation PSE Development Project Non-Bridge PSE Development Project N/A
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Scoring Elements

• Percentage of Project Matched by Other Funds.
• Intent of the program is to award based on
  projects that are cooperative in nature.
• IRR Funds CANNOT be used as matching funds.
• Cannot use Soft Match Land, Labor etc.
• Percentage Based on Project Total
• Requires verification

10 5 3 1 0
N/A 80 or More By Other Funds 20 79 By Other Funds 1 19 By Other Funds No Match
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Scoring Elements

• Amount of Funds Requested
• Maximum of 1,000,000.

10 5 3 1 0
N/A lt 250,000 250,001 - 500,000 500,001 - 750,000 Over 750,000
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Scoring Elements

• Geographic Isolation
• Maximum score clearly geared towards AK.
  Isolated from the rest of the world. Water or
  Air only.
• Substandard Primary and Secondary Access scoring
  methodology tied to IRR Inventory.
  Classification and Construction Need.
• Substandard Access to Tribal Facility Only
  Construction need is looked at for these routes.
• Requires verification by means of IRR Inventory
  and other data maps helps clarify scoring.
• Regional HPP Coordinator will assist during first
  level review.

10 5 3 1 0
No External Access to Community Substandard Primary Access to Community Substandard Secondary Access to Community Substandard Access to Tribal Facility N/A
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Scoring Elements

• All Weather Access Elements
• Employment Commerce Health Safety
  Education Housing.
• HPP Committee recently concluded this scoring
  element. Need clarification of All Weather
  Access. Decided to score all FY05 applications
  a 10 until clarification.
• All Weather Access defined by FHWA as a facility
  that meets eligibility requirements for funding.
  All IRR eligible projects meet the All Weather
  Access criteria. The project / route would then
  have to include verification of the elements
  above and be scored accordingly.
• Requires verification, by means of a map, showing
  project (route/section) provides direct access to
  each element being scored.

10 5 3 1 0
Addresses all 6 elements Addresses 4 -5 elements Addresses 3 elements Addresses 2 elements Addresses 1 element
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HPP Time-Line

• November 30 - HPP Review Committee currently
  putting together guidelines which will include a
  first level review of applications at the
  Regional Level. IRR verification / TIP etc.
• December 31 - BIA will officially receive
  Applications / Proposals. Cut-off Date.
• January 31 BIA will notify all tribes and
  regions of acceptance of applications
  (applications were received).
• March 31 - HPP Review Committee reviews and
  scores applications in accordance with Appendix A
  Sub-Part C. A Funding Priority List (FPL) will
  be generated and all unaccepted applications
  (based on eligible criteria) will be returned to
  applicant with explanation of deficiencies. BIA
  will then place projects listed on the FPL on an
  IRRHPP TIP and forward to FHWA for approval.
• April 15 Notify all approved applicants of
  their projects on the FPL.
• May 15 Funds are distributed to BIA Regions or
  Tribes.

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HPP Time-Line

• August 15 - HPP Funds need to be obligated.
  Regions will obligate funds according to
  established procedures. If funds ear-marked for
  a project cannot by obligated they will be
  returned to FHWA and redistributed the following
  FY to those approved projects.
• Three Years If funds not expended from the time
  the project is listed on the FPL they will be
  forfeited and returned to the HPP pool.
• If HPP available funds exceed the accepted HPP
  project request - the funds will be
  redistributed by the Relative Need Distribution
  Factor. The amount of available funds are those
  identified at the beginning of the FY.

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IRRHPP Application Process

• BIADOT/FHWA is currently reviewing existing
  application procedures and enhancing the process
  to include the following
• Application Form w/ instructions
• HPP Application Process Flow-Chart
• HPP Application Check-list
• HPP First Level Review at the Regional Level
  Coordinate applications with your Regional HPP
  Coordinator.

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IRRHPP Application Process

• HPP Application / Proposal must include the
  following
• Project description and scope of work.
• Budget break-down and amount of funds requested.
• Supporting Tribal Documents to include a Tribal
  Resolution supporting the proposal AND
  establishing project as the HIGHEST priority for
  the tribe AND authorizing the project to be
  placed on the HPP TIP.
• Supporting IRR documents Inventory verification
  PSE verification (if applicable) any
  verifiable documents for scoring requirements
  (matching funds, accident data, strip map to
  address all weather access element )

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FY05 IRRHPP

• FY05 HPP Funding _at_ Approximately 7.5 Million at
  the beginning of FY05.
• BIA DoT Received 31 HPP Applications this FY for
  22,524,021 avg. approx 709K per application.
• Results
• 13 scored and placed on the FY05 FPL.
• 13 declined due to incomplete PSE.
• 1 declined Not in IRR Inventory.
• 1 declined due to incomplete documentation of
  Tribal Action.
• 3 declined due to sufficient annual IRR
  allocation.
• 1 Emergency / Disaster related application.

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IRRHPP Conclusion

• Good program Intent is geared towards tribes
  with insufficient annual funding and needs
  (safety, emergencies etc.)
• Very competitive program
• Apply
• Work with your designated Regional HPP
  Coordinator.
• Process may change as HPP Review Committee as
  well as IRR Coordinating Committee provide input
  and recommendation.
• FY05 Not a typical year Funding, New Rule, No
  Transportation Bill.