Integrated Management System

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Integrated Management System
What is it that is not integrated, doesnt manage
and isnt a system?
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Time Money
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Programme

• Development of HSEQ Risk Management in Engen
• What has happened on the International scene?
• Engens HSEQ Management System
• Overview of the IMS Project and Current Status
• Integration of HSEQ management into the Engen
  business processes
• Whats in a name?
• Different views in the IMS The Rubicks Cube
• Compliance revisted
• Demonstration of the IMS
• Quo Vadis?
• Final Thought

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Development of HSEQ Risk Management in Engen

• Pockets of Knowledge/Excellence
• Petronas HSE MS 1998 2000
• HSEQ Division 2001
• HSEQ MS 2001 gtgtgtgtgt

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What had happened on the International scene?
 
King II Report
Business Excellence
Compliance Requirements
Turnbull
ISO 90012000
OHSAS 18001
Behaviour Based Safety
BS 8800 King Report
MHS Act (Leon Commission)
ISO 90011994
ISO 14001
OHS Act
Cadbury
Time
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What do these requirements have in common?
They all assist you to manage the risk/exposure
in your business
BUT
Doing this for the sake of just having a Safety,
or a Quality, or a Health or an Environment
Management System is not good enough - it
can become a cosmetic exercise
These requirements must add value to the business
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How do we improve our business?
PLAN
ACT
DO
LEADERSHIP COMMITMENT
LEADERSHIP COMMITMENT
IMPROVEMENT
IMPROVEMENT
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Engens HSEQ MS

• Shell - HEMP
• Shell HEMP plus QMS
• Petronas HSE MS
• Engen HSEQ MS

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Engens HSEQ MSThe Eight Elements of Success

• Leadership and Commitment
• Policy and Strategic Objectives
• Organisation, Responsibilities, Resources,
  Standards and Documentation
• Hazards and Effects Management
• Planning and Procedures
• Implementation and Monitoring
• Audits
• Management and Review

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Objective of Engens IMS Project

• The project objectives were to
• Develop an electronic integrated management
  system
• Integrate the various processes, tools and
  measurement criteria used to manage HSEQ in Engen
• Ensure standardisation, commonality and
  accessibility
• Contribute to sound corporate governance and
  sustainable development.

Aug.2002
Jan. 2003
Mar. 2003
Oct.2004
Oct 2003
Beyond
Phase 1 Investigation
Phase 3 IMS Component/ Shell Definition
Phase 2 Proof of Concept
Phase 4 IMS Implementation
Phase 5 6 IMS Training Handover
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How did we integrate HSEQ management into Engen

• Document each process in detail
• Analyse each business process, document the risk
  and determine controls to minimise risks and
  cross-reference them to the relevant standard or
  requirement
• Develop different views of the business
• Integrate them with forms and policies used
• Build an Integrated Management System (IMS)
• Make it available online via the intranet

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Whats in a name?

• Electronic repository, containing all the HSEQ
  business processes of Engen
• Integrates all requirements from the applicable
  legislation and International standards into an
  organisations business processes
• Integrates all policies and forms into the
  relevant business processes
• Available on the Engen intranet
• Contains different views of the business

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The different IMS views

• HSEQ MS View Electronic HSEQ Manual
• ISO 9001 View Electronic Quality Manual
• ISO 14001 View Electronic Environment Manual
• OHSAS 18001 View Electronic Health and Safety
  Manual
• ISO 17025 View Electronic Laboratory Quality
  Manual
• Organisation View Organisation Chart
• Enterprise View Highest level core business
  processes
• Advanced Searching Capabilities to find a
  specific process easily

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How the IMS works
     
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The Enterprise View
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Making Business Operations compliant to Multiple
Systems
ISO 14001
HSEQ MS
ISO 9001
OHSAS 18001
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Bottom line ensuring our business processes
comply with international standards
HSEQ MS
ISO 9001
ISO 17025
NOSA
ISO 14001
OHSAS 18001
CAP
Legal OHS Act
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Knowledge Power
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IMS Demonstration
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Quo Vadis?

• SAP v3.1
• SAP HR
• SAP EHS v2.7
• PSDG
• OH
• IHS

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Work Power x Time
Final thought
Work Knowledge x Money
Work Money Knowledge
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. . .
as K 0
M
8
even if W is small
and conversely
as K
8
M 0
even if W is high!
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Thank you!