Accessing Data 1: How to get available data for planning and program review

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Accessing Data 1 How to get available data for
planning and program review

• Office of Research Planning

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Overview

• Expectations?
• Program Review Annual Planning
• Templates
• Examples
• Current sources of supporting data overview
• ORP website
• Survey data
• Datatel
• EIS
• ERIS
• Navigating the ORP website
• Archives
• Executive Summaries
• Request Forms

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Program Review

• Where to find templates and information
• CHC home page
• Faculty Staff
• Committees
• Planning Budget
• Program Review
• The Program Review Process
• Program Review Checklist
• Program Health Rubric (Instructional)
• Program Health Aid (Instructional)

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Program Review
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Program Review
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Program Review
CLICK HERE
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Program Review
Important Documents
Examples for Instructional Units
Forms for Administrative Services Units
Forms for Instructional Units
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Program Review
Important Documents
You do not need any of these forms
Important Documents
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Program Review

• Review forms
• Go over questions
• Discuss possible supporting data and information

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Annual Planning

• Where to find templates and information
• CHC home page
• Faculty Staff
• Committees
• Planning Budget
• Annual Planning
• Annual Planning Process
• Annual Planning Template
• Term Definitions for Annual Planning

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Annual Planning
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Annual Planning
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Annual Planning
CLICK HERE
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Annual Planning
Important Documents
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Annual Planning

• Review forms
• Go over questions
• Discuss possible supporting data and information

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Data provided by ORP

• Archives
• Annual Planning
• Program Review
• PROP
• Longitudinal Data
• Survey Data
• Executive Summaries
• Individual Questions
• Fact Sheets
• Environmental Scans
• Research Literature Reviews

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Archives
CLICK HERE
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Archives
CLICK HERE
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Archives
CLICK HERE
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Program Review Archives
Completed Program Reviews
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Archives
CLICK HERE
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Archives
CLICK HERE
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Archives
CLICK HERE
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Annual Planning Archive
Completed Annual Plans
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Longitudinal Data
Includes both discipline and department data
Only accurate for completed terms
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Data Dictionary

• Definition of terms for longitudinal data
• Term Fall, Summer, or Spring Semester
• Sec Total number of sections offered for
  course of department for specific term
• Cap Maximum number of students allowed to
  enroll in each course (based on room size)
• EnrBeg Number of students enrolled at the
  beginning of each course
• EnrFinal Number of students enrolled in the
  course, as of the last day
• EnrMax - Number of students registered at any
  time, less those who dropped before section start

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Data Dictionary

• Definition of terms for longitudinal data
  continued
• CenTotal - Number of students enrolled on the
  census date. Census date is 20 of the term
• of Fill - CenTotal divided by the Cap
• FtesTotal - Full-time Equivalent Students -- One
  FTES represents 525 student contact hours. A
  Full Time Student can be considered one who takes
  15 units per week for two 17.5 week semesters or
  a student who takes 12 units per week for two
  17.5 week semesters and 6 units in the summer
• WSCH - Weekly Student Contact Hours -- The number
  of weekly contact hours multiplied by the number
  of students

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Data Dictionary

• Definition of terms longitudinal data continued
• FacLoad - Total load assigned to faculty members
• Wsch/FacLd - Weekly Student Contact Hours divided
  by the Faculty Load (525 Magical number)
• Retent - EnrFinal divided by CenTot
• PassCount - The total number of students who
  received a grade of C or better in a course
• Pass - PassCount divided by EnrFinal

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Survey Data

• Campus Climate Surveys
• Student Surveys
• Evaluations
• Professional Development
• Campus Activities (e.g., HS Visitation)
• Point of Service (POS) Surveys
• Student Services
• Administrative Services
• ORP

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Executive Summaries
CLICK HERE
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Executive Summaries
CLICK HERE
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Executive Summaries
CLICK HERE
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Executive Summaries
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Executive Summaries
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Fact Sheets
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Environmental Scans Literature Reviews

• Environmental Scans
• Overall community starting from 2006
• Targeted scans can be requested
• Literature Reviews
• Existing reviews on organized student body,
  student engagement, best practices, basic skills,
  etc.
• Targeted literature reviews can be requested

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Research Requests
CLICK HERE
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Research Requests
CLICK HERE
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Research Requests
CLICK HERE
OR HERE
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Research Requests
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Research Requests
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Research Requests
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Questions/Discussions

• Second part of the workshop will cover data that
  is available for you to access and run reports on
  from other sources
• Questions?
• Please fill out the Professional Development
  Evaluation form and hand it in to Michelle Riggs
  before you leave