FOAPAL Basics the Banner Account Structure

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FOAPAL Basics the Banner Account Structure

• Excerpt from Banner Finance 101 Self Service
  Training prepared by the Banner Finance Project
  Team

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Chart of Accounts

• The Chart of Accounts is the numbering system
  used by Banner to capture financial transactions
  and facilitate retrieval of information and
  financial reporting. The Chart of Accounts is
  defined by the letter E.
• The chart of accounts structure is composed of
  six elements Fund, Organization, Account,
  Program, Activity, and Location (FOAPAL).
• Some of the FOAPAL elements represent information
  that is similar to the Ledgers, Account Numbers,
  and Object Code in the old FRS System.

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Fund
Fund

• A six-character code that identifies a
  self-balancing set of accounts and identifies
  ownership.
• Similar to FRS GL Account.
• Cash is a part of every Fund.
• Examples of Funds in Banner
• 111170 - State Funds (East Campus)
• 141790 - Special Funds
• 310900 - Auxiliary Funds
• EA3976- Foundations

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• Listed are the major fund types

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Organization
Organization

• A six-character code that identifies a budgetary
  unit and/or department.
• Similar to FRS SL account.
• Houses information regarding revenues, expenses
  and budgets.
• Examples of Organizations
• 240901- AF Systems Coordination
• 512108- AA Financial Aid
• 630001- HS Nurse Administration

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Account
Account

• A five-character code that identifies objects
  (for example assets, liabilities, revenues,
  labor, expenditures, transfers).
• This is similar to the FRS Object Code or line
  item.
• Examples of Account Code
• 50111 - Resident Tuition
• 60200 - SPA Staff Salaries
• 72181 - Education Supplies
• 73211 - In-State Transportation Ground

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Program
Program

• A four-character code that identifies a function
  and enables the institution to establish a method
  of classifying transactions.
• The program code is similar to the purpose code
  in FRS.
• Examples of Program Codes
• 1010-Instruction
• 1100-Research
• 1510-Library
• 1600-Student Services

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Activity
Activity

• An optional six-character code that is
  non-hierarchical and can be used to further
  define expenses (for example physicians, trade
  skills, etc.).
• Activity codes are often used to account for
  tracking of special events or physician
  activities.

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Activity code for SOM
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Location
Location

• An optional six-character code that is
  non-hierarchical and can be used to further
  define a location.
• Location codes are only used in the Fixed Assets
  Module.

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Index
Account Index

• A six-character code used in Banner as a shortcut
  to the fund, organization or program code.
• The index is entered into the system when
  recording transactions and performing queries.
  When the index is entered, the system retrieves
  the fund, organization and/or program codes that
  correspond to the index.

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FOAPAL Comparison to FRS 10-digit Account