Reports in Colleague CRPFA

1
Reports in Colleague CRPFA
2
Whats in this report?

• Record types
• 01 - Student Record
• 02 - Demographic Data
• 03 - Registration
• 04 - Student Progress
• 05 - Financial Aid
• 06 - DER
• 07 - Course Detail
• 08 - New Applicant

3
Set Up

• FLTT - File Translation Tables
• TT_CRPFA.STD.GRADES
• College Grade Scheme
• System Office Grade Scheme

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System Office Grade Scheme

• A
• B
• C
• D
• F
• IP - In Progress
• CE - Credit by Exam
• W - Any type of Withdrawal
• O- Other

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Curriculum Parameter Set Up

• XCRP - Curriculum Parameter Set Up
• IP Address 198.86.12.3
• Login xxxxxxxx
• Password xxxxxxxx
• E-mail Address strayerv_at_nccommunitycolleges.edu
• Target Directory /u1/DCC.SR/FILE.RECEIVE

6
Creating the Report

• XCRF - CRPFA File Creation
• Enter the Reporting Term (2004FA)
• Output Device P
• Execute in Background N

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CRPFA ERROR MESSAGES

• The cumulative credit hours are missing ENV-110
• The total hours attempted excluding Development
  Courses are missing ENV-110
• The total hours earned excluding Developmental
  Courses are missing ENV-110
• The total quality points earned excluding
  Developmental Courses are missing ENV-110
• The hours earned for this course are missing
  ENV-110
• The hours attempted for this course are missing
  ENV-110

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CRPFA ERROR MESSAGES

• Cont.
• The quality points earned for this course are
  missing ENV-110
• The standard letter grade for course not filled
  in, check translate table TT-CRPFA.STD.GRADES
  ENV-110
• The college letter grade is missing ENV-110

9
CRPFA ERROR MESSAGES

• You can not run the CRPFA report until all grades
  are entered. If a student is missing one (1)
  grade, you could receive nine (9) error messages.
• ERROR FIX Enter missing grades for student(s)
  through FGRN or FGID

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CRPFA ERROR MESSAGES

• Courses that end after the submission date
• If you have a class that does not end until after
  the deadline for the submission of the CRPFA
  report each student in that class will generate
  at least 9 error messages . The workaround for
  this bug is to enter bogus grades for the
  students so you can run the report. Once the
  report is transmitted, delete the bogus grades
  using STAC and RGCS

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CRPFA ERROR MESSAGES

• No Last High School
• No start date and end date for attending HS
  0001017
• No High School Graduate type
• Error Fix Enter High School data through IASU
  and drill down to HSA

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CRPFA ERROR MESSAGES

• No Admit Status
• ERROR FIX Enter the students Admit Status on
  STAL

13
CRPFA ERROR MESSAGES

• The graduation date has to be greater than the
  start date of the acad program A25260
• ERROR FIX On SACP drill down to SPSH. Can not
  have active status and graduate status on same
  program

14
CRPFA ERROR MESSAGES

• This student has more than one active Primary
  Academic Program, check Student Academic Programs
  Record
• This student has more than one active Primary
  Academic Program
• ERROR FIX On SACP change the Primary Academic
  Program Indicator to No for one of the programs
  for the term being processed. Only one CU
  academic program can have a Yes in this field

15
CRPFA ERROR MESSAGES

• No Citizenship code
• ERROR FIX On the BIO screen, drill down on
  CITIZENSHIP field. FFIN screen appears. Enter
  foreign student information

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CRPFA EROR MESSAGES

• The social security number is missing
• ERROR FIX
• Scenario 1 SSN was not keyed into the database
  due to encoding error Enter the missing SSN on
  NAE.
• Scenario 2 Duplicate that has been locked down
  Enter the bad SSN on the DADD screen under
  Alternate ID for the bad record.
• Scenario 3 Student does not have a SSN Assign
  a number to the student following the procedure
  used under the legacy system. Enter the SSN on
  NAE

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CRPFA ERROR MESSAGES

• No county of residence
• No State of Residence and no county of residence
• ERROR FIX Access NAE or RGPE
• County codes must be entered in two locations,
  the County field and the Residence County
  field. The county codes in these two fields DO
  NOT have to be the same, but both fields must be
  populated.
• Either the State of Residence field or the
  County of Residence field must be populated for
  all students.

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CRPFA ERROR MESSAGES

• No Ethnic specified for student
• ERROR FIX Access BIO or RGPE populate the
  Ethnic field
• No new Financial Aid Code for NCTAS, Update the
  Translate table
• ERROR FIX Access FLTT screen and enter
  TT_FIN.AID.CODES in the lookup box. Add the new
  financial aid code

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CRPFA ERROR MESSAGES

• No long term goal
• ERROR FIX Access RGPE and key the Educ
  Goals/Date field

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CRPFA ERROR MESSAGES

• No address specified for Student
• No city specified for Student
• No state specified for Student
• No zip specified for Student
• ERROR FIX Access NAE or RGPE and key the
  missing data

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CRPFA ERROR MESSAGES

• No Birthdate
• The birthdate is missing
• ERROR FIX Access NAE or RGPE and populate Birth
  Date

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Closure and Questions