Graduate Assistantships Valerie Murphy

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Graduate AssistantshipsValerie Murphy
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Financial Benefits

• Stipend for work on campus (20 hours/week)
• Fee waiver scholarship
• 10 discount at the bookstore

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2007-2008 stipends

• 7,050 or 9,360 for the Academic Year (AY)
• 3,525 or 4,680 for a semester (FA or SP)
• 1,762 or 2,340 for summer
• (Semester stipend ½ of AY stipend SU stipend
  1/4)

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Payment of Stipends

• AY 9 equal payments received Sept-May
• FA 4 equal payments received Sept-Dec
• (NO payment in Aug for FA or AY appt)
• SP 4 equal payments received Feb-May
• (NO payment in Jan for SP appt)
• Direct Deposit at end of month

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Fee Waiver Scholarship

• Covers up to 15 hours of graduate coursework
  (should be part of students program of study)
  for each of the FA and SP semesters, PLUS 6 hours
  in the SU (for those with a G.A. position in the
  SP)
• Sept 15 Feb 15 Deadlines for the appointment
  PAF to be received by the Graduate College for
  student to be eligible to receive fee waiver
  benefit.
• Hours carried by G.A. subject to same course fee
  drop penalties same as any other student.

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Department/Unit Eligibility

• Must have the funding for the stipend
• Grandfathered in Fee Waivers
• Transfer of funds for fee waivers when required
• See G.A. website for details on these issues.

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Student Eligibility

• Initial
• - Must be admitted into a degree program
• - Must have
• - 3.00 GPA undergraduate cumulative OR
• - 3.00 GPA on last 60 hours of undergraduate OR
• - 3.00 on 9 hours of graduate work
• To Maintain Eligibility
• - Must be enrolled in 6 hrs of graduate level
  classes during a regular semester 3 hours
  during SU semester
• - Must maintain a 3.00 graduate GPA
• See G.A. website for details on length of
  eligibility.

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Application

• Students submit applications directly to the
  respective department
• Recruitment Selection Process
• Set by the hiring department/office
• Postings may be placed on G.A. website.
• (Send your posting as an email attachment to
  Carla Coorts.)

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Personal Action Form (PAF) Appointment

• Needs to be complete (details on website)
• Use current local address
• Print on the correct side of the NCR paper
• Timely submittal is important
• Routing two signatures prior to submission to
  Graduate College

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PAFs Cont. Appointment Changes

• If prior to start of appointment period, contact
  Valerie in Graduate College to determine if new
  PAF is required. If needed then,
• Mark Change of Status in box in upper left-hand
  corner of PAF
• Mark appropriate change action in Sec. V, enter
  budget information in Sec. VI provide comments
  as necessary.
• Resignations/Terminations
• Contact Valerie in Graduate College as soon ASAP.

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Appointment Stepsafter Receipt of PAF in
Graduate College

• Student eligibility checked
• Fee waiver availability checked
• Fee waiver entered
• Appointment letter and form prepared and mailed
  to student

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Appointment Steps Cont.

• Student Responsibilities (detailed in appointment
• letter)
• Return signed appointment form
• I-9 Form (complete at the hiring office)
• W-4 Direct Deposit Forms (to be completed in
  Graduate College)
• PAF does not leave Graduate College until these
• items are done.

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I-9 Form (Employment Eligibility Verification)

• To be completed in the hiring department/office.
• Section 1 must be completed by student by end of
  first day of employment period.
• Appropriate formsmust be originals to be
  presented to the hiring dept/office by end of
  third day.
• Dept/office to complete Section 2, then forward
  to HR
• Recommend that ALL new/first-time G.A.s complete
  an I-9 even if previously a student employee.

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Foreign National Employees

• Cannot begin working until cleared by
  International Payroll (see link under
  Appointment Steps for details on clearance
  process).
• Not allowed to work over 20 hrs/wk during the FA
  SP semesters per US Immigration law
• Teaching Assistantship eligibility see link
  under Appointment Guide for details

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Misc.

• Time Sheets
• Required of non-teaching/research G.A.s
• To be completed monthly retained in the hiring
  dept/office
• Subject to auditing by Payroll Office
• Other Employment on Campus
• Not allowed during G.A. appointment period except
  between FA SP semester over SP break.

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Misc. Cont.

• Training
• Teaching G.A.s -- Mandatory orientation given by
  Graduate College every August, but department
  specific training should also be given by hiring
  department
• Non-teaching Research G.A.s -- Training is
  responsibility of individual units
• See G.A. website for details on all of these
  issues.