Electronic Lodgement of Mailing Statements eLMS

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Electronic Lodgement of Mailing Statements
(e-LMS)
PAST TO PRESENT
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Electronic Lodgement of Mailing Statements
(e-LMS)
Now the future
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eLMS Project

• Background
• Current Release (Version 1.6)
• Version 1.7
• Version 2
• Benefits

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Background

• Significant Reconciliation problems for customers
  and Post
• High costs associated with reconciliation
• No Electronic Method available of Lodging Mail
• Adversely affecting relationship from Error Rates

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Current Release

• Three Options
• XML File upload from Mailing House operating
  systems directly into e-LMS (SOAP)
• XML File upload from Mailing House operating
  systems via WEB browser
• Web Browser - Direct input online
• Access to all products including
• International and BPA Contracts
• Print Post Linehaul ULD
• UDS

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Current Release (cont.)

• Each Mailing Statement is allocated a Unique
  e-LMS number (mailing statement No.)
• Pricing Statement (Invoice) is matched to Mailing
  Statement
• Mail Originator Access
• Enhanced Search functionality and Archiving of
  lodgement and Pricing Details
• Audit trail

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Flow Chart
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External User Demonstration
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Audit Trail
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Internal User Demonstration
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Version 1.7
)New Mailing Statement - Impact Mail
. )Promotional Mail Question changes )Include a
"Physical Mail Received" flag with a Date-Time
Stamp on a Mailing Statement, so that (eg.) if
Lodgement is received too late to be processed
for Approval on one day, it can at least be
recorded as having been received at "x"
date-time, then Approval processing occurs the
next day. )Include some lodgement volume
reporting. )Select "All" option on screens
available to external customers. Select All
functionality and View Details functionality
to exist on External Web Site for External
Customers like it appears on the Internal Web
Sites to allow customers to select multiple
mailing statements click View Details and then
print multiple mailing statements. Basically,
replicate the internal web site functionality on
the external web site. )Inclusion of
International Mail lodgement screens on Bulk
Pre-Sort mailing Statement.
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C ustomer Version
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C ustomer Version
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C ustomer Version
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Version 2
E-LMS Version 2 will offer significant changes to
the current system and will be built on a Data
Driven concept which will increase the number of
concurrent users in the system dramatically. The
system will have the functionality to support
changes in a timely manner and cost affective.
The system will be built with the current
technical specifications in mind to ensure
minimal changes from Mail Originators and
Generators. Some of the functionality to be
included in version 2 are listed
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Version 2

• Online Credit Checking Facility
• No Data Entry required with direct interface to
  SAP
• Reporting mechanism within e-LMS Version 2 for
  standard reporting
• Extensive Reporting linked to e-LMS by Corporate
  Data Wharehouse
• Recording and reporting of Non-Conforming
  lodgements to both Internal and External
  Customers
• Lodgement checking facility at time of
  submission by Mail Originator/Generator

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Version 2

• Real time availability of Pricing Statements
• Customised Mailing Statements
• Developmental/Product changes timeframe
  significantly reduced
• System coverage (number users etc..) increased
• Batching of Lodgements (mailing statements)
  available
• Direct link to Mail Quality Management system for
  Non-Conforming Lodgements.

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Flow Chart
5pm
5.05pm
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Version Two Functional Specifications Visual
Slides
Please be advised these GUIs (graphical User
Interfaces) of the system are included to
demonstrate some of the functionality available
only. They do not reflect the look or layout of
the e-LMS Version 2 system.
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Questions
Mailing Statement Details
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Questions
Pricing Statement Details
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Questions
Reversal
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Questions
Archived Data Retrieval
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Questions
Customer Lodgement Reports - Search Functionality
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Customer Lodgement Reports
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Questions
Internal Reporting - Predefined
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External Originator Reports
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Product Details Capture - External Generator
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Customised Reporting
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Questions
Administration Reporting
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Key Benefits
Responding to Industry needs Low (No) cost
innovative solution Vast improvement in billing
cycle Cost reductions for Customers and
Post Reduction in Traditional Paper Based
Systems Streamlining lodgement process and
providing advanced warning conditions on
lodgements.
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Questions