Closing Meeting

1

• Closing Meeting
• Initial Audit
• KUKTEM
• Kuantan Pahang
• 4th 5th January 2007

2

• Assessment Team
• Nor Wahid Kemon

• Audit Scope
• Provision for OHS practices within FKKSA of
  KUKTEM

• Assessment Methodology
• Interview with relevant personnel
• Review of documentation
• Review of implementation records

3

• Audit Objective(s)
• Appraisal of present OHS implementation to ensure
  compliance with OHSAS 180011999 Specifications
• Recognition of existence of OHSMS for further
  compliance audit

4

• Deliverables
• OHS non-comformance report against OHSAS
  180011999 Specifications

5

• Strength
• Visible management commitment in OHS matters
• Effective implementation of OHS legal
  requirements and practices as required in
  180011999
• Effective OHSAS 18001 working committee

6

• Strength
• Effective programs implementation
• Housekeeping
• Signage/posters
• Comprehensive work instructions development
• Management audit

7

• Audit findings No major Non-
• conformance

• Audit findings One (1) minor Non-
• conformance
• Inadequate identification of OHS legal
  requirements that may have impacts to FKKSA,
  KUKTEM 4.3.2

8

• Observations
• To include reference document of quality
  management system on document control procedures
  in FKKSA/SOP/L2/009
• To include other hazards control measures into
  operational control procedures FKKSA/SOP/L2/010
  such as signage/posters, 5S, PPE, MSDS,
  induction, permit-to-work, labelling

9

• Observations
• To identify high risk activities such as work at
  height, electrical works, chemical handling,
  forklift operations, as part of operational
  control (L3 document)
• To finalise and compile all emergency response
  plans into ERP procedures (chemical spillage, gas
  leak, explosion radiation leak)

10

• Observations
• To include contact no/persons of emergency
  services such as Bomba, Police, hospitals, etc.
• To established database of students next of kin
  as part of ERP procedures
• To monitor measure the status of OHS programs
  implementation on regular basis

11

• Conclusions
• In recognising FKKSA efforts in OHSMS
  establishment, NCSB is recommending the
  compliance audit to be conducted on 23 to 24 Jan
  2007 provided

• The non-conformances are rectified prior to
  compliance audit dates

12
Goals of HSEMS
13
World class implementors

• Organisations are able to clearly describe what
  people are expected to do for OHS
• Organisations make OHS a line management
  responsibility and accountability
• Organisations incorporate OHS into the business
  process by making OHS operational strategy

14
World class implementors

• Organisations use proactive OHS performance
  measurements
• Organisations have executives that do not support
  OHS management they lead it

15
Suggested Improvements
Commendations
Req.
4.2

• Leadership commitment statement of management
  clearly addressed
• Visibility of involvement of management personnel
  demonstrated
• Corporate site policy made available
• Adequate with relevant contents
• Authorised and dated
• Communicated

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Suggested Improvements
Commendations
Req.

• To establish more criteria on proactive OHS
  performance monitoring and measurement

• Procedure available (PR-HSE-10)
• Focus on both reactive and proactive performance
  monitoring/measurement
• Medical surveillance monitoring
• Calibration of equipment
• Regular review of OHS performance

4.5.1
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Suggested Improvements
Commendations
Req.

• To encourage reporting of near-misses and unsafe
  acts/conditions

• Procedure available (PR-HSE-25/26)
• Investigators trained
• Established reporting format
• Authority notified
• Tracking system to follow-up follow-through
  corrective actions
• Analysis of investigation report data done

4.5.2
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Suggested Improvements
Commendations
Req.

• Agenda prepared prior to meeting
• Formal management review of OHS issues were
  addressed during OHS committee meeting
• Records kept

4.6
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Current HSEMS Status

• Excellent! With 3.54 achievement
• Quantity VS Quality
• Plan to sustain achievement
• Certifiable to achieve OHSAS 18001 accreditation
• Needs minor improvements on certain procedural
  requirements
• Immediate certification audit NEXT WEEK