Creating a Poster from a PowerPoint Presentation

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Creating a Poster from a PowerPoint Presentation

• Margy Ingram
• Learning Technology Services
• University of Wisconsin-Stout

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Prepare Presentation

• Open Microsoft PowerPoint
• Go to File gt Page Setup, and select
• On-screen Show for 10 x 7.5 slides
• Custom specify a size up to 11x17
• Prepare slides
• Key words
• Letter size minimum is 24 point
• Avoid paragraphs and sentences

3
Determine Size of Poster

• Organizations rules
• Size the software will accommodate
• PowerPoint will allow up to 56
• Size of the printer
• LTS printer uses roll paper 42 wide
• One dimension of the poster can be no more than
  41

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Number of Slides Needed

• Once size of poster is known
• determine poster layout
• arrange in columns
• audience can walk from left to right
• placement of title
• 16 slides (7.5x10) fit on a 46x42 poster
• 20 slides (7.5x10) fit on a 56x42 poster
• 9 slides (11x17) fit on a 56x42 poster

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Sample Layout
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What About the Title?

• As part of the poster body -
• one of the total number of slides
• works well when printer uses 36 paper
• As a banner with same template
• Create another presentation
• Go to file, page set up and specify size
• usually the length of the layout x 4 or 5
• As a banner no template
• Add title information to large layout by creating
  text boxes

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Include Visuals

• Instead of words use
• photographs
• drawings
• charts and graphs
• Avoid tables of numbers
• Limit tables of words

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My Research Data
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Where to Save Presentation

• Create a folder for this project in My
  documents
• As you work, continually save your creation as a
  presentation
• Proof, proof, proof
• Save final time

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Save Presentation for Poster

• Go to File gt Save as
• Select the proper folder to save the images in
• Give the images a name if different from your
  presentation title

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Save for Poster

• Go to File
• Save asgtsave as type
• Scroll down and select JPEG File Interchange
  Format
• Click save
• When prompt appears, click every slide

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Where are the Slides?

• This prompt will appear when images are saved,
  click OK
• A new folder is created
  to hold the .jpg images
• Each slide is saved as
  a separate .jpg image
• The location of the file is
  stated in the prompt above

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Whats Next?

• Open a New PowerPoint presentation
• Go to File gt Page Setup, and select
• Custom specify a size up to 42x56
• Click OK
• Select blank content layout
• Layout shown will be the entire poster

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Using the Grid

• Turn on grid for easier placement
• View gt Grid and Guides
• Check snap objects to grid
• Select a grid spacing
• Check Display grid on screen
• Check Display drawing guides on screen

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Getting the Slides on Poster

• Go to insert gtpicturegtfrom a file
• Navigate to proper folder
• Select all slides by
• click on the first slide
• hold down the shift key
• click on the last slide
• Click on Insert

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Arrange Slides

• Arrange slides in columns going down
• Space first column appropriately

Creating a Poster from a PowerPoint Presentation
Slide 10
Slide 7
Slide 4
Slide 1
Slide 11
Slide 8
Slide 2
Slide 5
Slide 12
Slide 9
Slide 6
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Align Slides

• Align slides in first column by
• holding down the shift key and clicking on each
  slide in the column
• go to draw gt align or distribute gt align
  left
• continue for each column
• Align slides in first row by
• holding down the shift key and clicking on each
  slide in the column
• go to draw gt align or distribute gt align
  top
• continue for each row

18
Compress Images

• Click on an image and then on the compress tool
  on the picture toolbar
• On prompt screen select
  all pictures in document
  and print resolution
• Save final version as a presentation

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Completed Poster
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Poster Background/Template

• Preselect the background or template you will use
  for large poster.
• Use a blank/white background for slides
• Colored text may be used
• Include colored charts and visuals
• Save as JEPG Interchange Format images
• Insert images onto large poster (see previous
  slide Getting the Slides on the Poster)
• Arrange slides in columns
• Continually save as a presentation

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Get Rid of the White Background

• Click on image to highlight it
• Locate Picture toolbar (ViewgtToolbarsgtPicture)
  
• Click on Set Transparent Color tool
• Click on selected image-
  background will disappear
• Repeat for each image