Environmental Management Systems (EMS)

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Environmental Management Systems (EMS)

• Update
• Region 5
• February 27, 2006

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Whats New?

• RF letter, February 2, 2006
• Final planning directives (January 31, 2006)
• Lead Forest (Cleveland) substantial progress
  completed rough draft EMS
• Modoc and Sequoia aspects approved by FLTs

3
A Reminder - Must Have EMS to Use 2005 Regs

• 36 CFR 219.5 must establish an EMS for each
  unit
• 36 CFR 219.14
• Transition period ends when EMS established,
• Or, on January 7, 2008 (whichever comes first)
• Plan revisions initiated after Jan. 5, 2005 must
  use new regs.
• Plan amendments initiated in transition period
  may use 1982 Regs, or may use 2005 Regs if an EMS
  is established.
• Plan amendments initiated after Jan. 7, 2008 must
  use 2005 Regs, so need an EMS.

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What is an EMS?

• Definition That part of the overall management
  system which includes organizational structure,
  planning activities, responsibilities, practices,
  procedures, processes and resources for
  developing, implementing, achieving, reviewing
  and maintaining the environmental policy.
• Say what we do, do what we say.

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ISO 14001 Requirements
PLAN
4.2 Environmental Policy 4.3.1 Environmental
Aspects 4.3.2 Legal and Other Requirements 4.3.3
Objectives, Targets and Programs
DO
ACT
4.4.1 Resources, Roles, Responsibility and
Authority 4.4.2 Competence, Training and
Awareness 4.4.3 Communication 4.4.4
Documentation 4.4.5 Control of Documents 4.4.6
Operational Control 4.4.7 Emergency Preparedness
and Response
4.6 Management Review
CHECK
4.5.1 Monitoring and Measurement 4.5.2 Evaluation
of Compliance 4.5.3 Nonconformity, Corrective
Action and Preventive Action 4.5.4 Control of
Records 4.5.5 Internal Audit
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EMSTransition ScheduleRF Letter (2/2/2006)
(fiscal years) 2006 2007 Cleveland (lead), LTBMU, Modoc, Sequoia
2007 - 2008 Plumas, Tahoe, Lassen, Eldorado, Stanislaus
2008 2009 Klamath, Six Rivers, Mendocino, Shasta-Trinity
2009 - 2010 Inyo, Angeles, Los Padres, San Bernardino
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FSM 1300 ManagementChapter 1330 New Mgmt
Strategies

• This chapter contains direction for management
  initiatives that have agency-wide impact. These
  programs tend to be innovative and experimental,
  to challenge or reform traditional ways of
  conducting agency business, and cease to exist
  once their findings or results are incorporated
  into ongoing programs and policies.

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1331.01 Authority

• Required to use EMS through Executive Order
  13148, Greening the Government Through Leadership
  in Environmental Management, April 21, 2000.
• 36 CFR 219.5 - the scope of an EMS will include
  the land management planning process.
• The EMS shall conform to the consensus standard
  developed by the International Organization for
  Standardization (ISO) ISO in 14001 Environmental
  Management Systems Requirements (FSM 1921.9)

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1331.04 Responsibility

• Chief reports EMS progress to EPA, OMB, OFEE
  (Office of the Federal Environmental Executive)
• RF coordinates across units, leads large scope
  issues
• Forest Supervisors shall establish an EMS on
  their unit

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1331.1 EMS Structure and Establishment

• Address priority environmental issues
• Continually improve performance
• Conform to ISO 14001
• Keep a copy of ISO 14001 for public review

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EMS TimingFSM 1331.1

• An EMS is established, implemented, and
  maintained on an administrative unit when an
  independent audit has verified conformance with
  the ISO 14001 Standard and the system is working.
• Plan amendments, or plan revisions conform to 36
  CFR 219.5 and 219.14 as having an EMS established
  when an internal audit (ISO 14001 (4.5.5)) and
  management review (ISO 14001 (4.6)) are completed
  before the effective date of the forest plan
  approval document.
• The required independent audit shall be conducted
  within one year following the approval of the
  forest plan revision or amendment.

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FSM 1921.9EMS Requirements for LMP

1. Must establish an EMS include the scope of the
   units activities, products, and services
   implementing the plan.
2. Must conform with ISO 14001.
3. Plan revision/amendments under 36 CFR 219 may be
   approved once
4. EMS internal audit, and
5. Management review are complete.

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Connecting the Organization With the Public

• An EMS allows an organization to identify issues
  which may become a concern to the public
• An EMS indicates to the public that an
  organization is aware and responding to
  environmental issues
• An EMS provides a forum for discussion and
  reaction to environmental interests of the public

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Key Messages Sally Collins

1. EMS improves efficiency.
2. EMS increases employee morale. (helps people
   understand what is expected, reduce errors, and
   provide a means to report and correct problems)
3. EMS can improve public understanding and
   credibility. (through communication of
   procedures and through auditing requirements)
4. EMS will improve results on the ground. (spend
   less time predicting what might happen, and more
   time learning what does happen and adapting)
5. EMS can reduce pollution liabilities in
   facilities management.