National Administrative Officer

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National Administrative Officers Conference

• IRC SRC

2
Indirect Research Costs

• Facility OperationsThis includes salaries of
  personnel responsible for the operation of the
  location facilities, 4 RM, supplies and
  materials needed for operation of the facilities,
  janitorial, maintenance contracts, facility
  control systems, AE services, etc.

3
Indirect Research Costs

• TelephoneThis includes the base telephone line
  and equipment charges, and long distance charges.
• UtilitiesWater, gas, electricity, fuel, sewer,
  etc.
• Administrative SupportSalaries, supplies,
  travel, training, equipment, etc.

4
Indirect Research Costs

• PostageUS Mail, express mail charges
• Computer NetworkCosts associated with the
  running and administration of a computer network
  that provides the basis for e-mail, Internet
  access, and file sharing. Salaries, supplies,
  contracts, equipment, etc.

5
Indirect Research Costs

• OHMP/EAPContract, fees
• Center Director, Institute Director, Lab
  Director, Location Coordinator OfficeSalaries,
  supplies, travel, equipment etc., associated with
  this office. of CD, ID, LD, LC time assigned
  to administrative duties, similar of
  CD/ID/LD/LC Secretary time, Office Automation,etc.

6
Indirect Research Costs

• Office EquipmentPhotocopies, fax machines,
  maintenance costs, paper, etc.
• Rent/LeaseRent or lease costs paid for
  laboratory/office facilities. Does not include
  rent or lease costs for research field plots.

7
Indirect Research Costs

• Safety/Health and Hazardous Waste
  DisposalSalary, equipment, supplies, contracts,
  travel, training, etc. Associated with providing
  the basics for the location. Hazardous Waste
  Disposal costs.
• EEO/CRSalary, equipment, supplies, contracts,
  travel, training, etc.
• Vehicle CostsAdministrative or non-research
  motor pool costs for operating the facility.

8
Shared Research Costs

• Special Laboratory Services, Analytical Labs,
  Quarantine Facility, Common Laboratory Services
  Spread to CRIS Laboratory CostsSalary,
  equipment, supplies, contracts, travel, training,
  etc.
• Scientific Equipment MaintenanceContracts for
  maintenance of scientific equipment.

9
Shared Research Costs

• Library ServicesSalary, publications,
  subscriptions, equipment, supplies, contracts,
  travel, training, etc.
• Livestock OperationsSalary, equipment, supplies,
  contracts, travel, training, animal feed, animals
  (can be charged directly to benefiting CRIS) etc.

10
Shared Research Costs

• Land/Greenhouse OperationsSalary, equipment,
  supplies, contracts, travel, training,
  fertilizers, irrigation, etc.
• Computer/Data ProcessingSalaries, contracts,
  supplies, equipment etc. associated with
  providing direct computer services for research
  activities.

11
Shared Research Costs

• Vehicles Expense(related to research only)Gas,
  repairs and maintenance for farm and scientific
  vehicles.
• Human StudiesStipends, honorariums, dietetic
  nursing services, etc.
• Aircraft ServicesSalary, equipment, supplies,
  contracts, travel, training, etc.

12
Shared Research Costs

• Photographic services, graphics, information
  servicesSalary, equipment, supplies, contracts,
  travel, training, etc.
• LeasesLease costs for land associated with
  research projects

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Methods of IRC Distribution

• Cost Categories
• Facility Operations
• Telephones
• Utilities

• Alternative Methods of Distribution
• Develop space rates for each type of space
• Number of instruments and special features, long
  distance call etc.
• Metered
• Rate for type of space

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Method of IRC Distribution

1. Administrative Support
2. Postage

• Percentage of CRIS Net to Location for a given
  CRIS of the total location dollars
• Metered
• Survey data
• Number of SYs per CRIS

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Methods of IRC Distribution

1. Computer Network
2. OHMP/EAP
3. CD/ID/LD/LC Office
4. Office Equipment
5. Rent/Lease
6. Safety/Health and Hazardous Waste

• Number of SYs
• Number of SYs
• Percent of Net to CRIS
• Percent of Net to CRIS
• Percent of Net to CRIS
• Number of SYs

16
Methods of IRC Distribution

1. EEO/CR
2. Vehicles Costs

• FTEs per CRIS
• Percent of Net to CRIS

17
Methods of Shared Research Costs Distribution

• Historical usage modified by future needs.