BoardStaff Boot Camp A Primer for Board Members and Executive Directors Linda Lysakowski, ACFRE CAPI

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Board/Staff Boot CampA Primer for Board Members
and Executive Directors Linda Lysakowski,
ACFRECAPITAL VENTURE
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MISSION
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DETERMINE THE ORGANIZATIONS MISSION AND PURPOSE
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• Belief in and support of the mission of the
  organization is the most critical requirement for
  serving on the board

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The structure of a nonprofit organization
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Articles of Incorporation

• 501 ( c ) 3 status
• Purpose (Mission)
• Legal Address of Organization
• Founding Board Members

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By-Laws Guidelines for governing and managing
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By Laws

• Meetings
• Committees
• Amendments
• Election of Officers
• Size of Board

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How do boards govern?
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ENSURE EFFECTIVE ORGANIZATIONAL PLANNING
AND ADEQUATE RESOURCES
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DETERMINE AND MONITOR THE ORGANIZATIONS PROGRAMS
AND SERVICES
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ENHANCE THE ORGANIZATIONS PUBLIC IMAGE
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SELECT THE CHIEF EXECUTIVE
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SUPPORT THE EXECUTIVE AND REVIEW HIS OR HER
PERFORMANCE
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SERVE AS A COURT OF APPEAL
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ASSESS ITS OWN PERFORMANCE
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Minimum Board Requirements

• Believe in the mission of the organization
• Be an active advocate for the organization
• Attend programs and events of the organization
• Attend and prepare for board and committee
  meetings
• Serve on at least one committee, and attend its
  meetings

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Minimum Board Requirements

• Contribute in-kind services
• Give meaningful cash contributions
• Assist with raising money for the organization
• Maintain confidentiality
• Carry out your fiduciary responsibility

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Board Position Descriptions

• Overall responsibilities
• Term of office
• Attendance requirements
• Requirement to be informed about organization
• Participation in meetings
• Committee requirements
• Financial commitment
• Conflict of interest disclosure
• Fiduciary responsibility

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Conflict of Interest
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Recommend policy to the board Keep minutes
Have a specific task
Committees
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At least one board member on each committee
(usually as chair)Committee chair reports
directly to the board This is a good place to
find, train and recruit new board members
Relevant staff member should be on committees
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MANAGEMENT
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The Role and Responsibilities of the Executive
Director
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LeaderVisionary Information Bearer Decision
MakerManager
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Board Primarily Governs And Staff Primarily
Manages
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Annual Evaluation and Assessment of the Executive
Director
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Conducting Board Meetings

• Agenda
• Start on time
• Mission Driven
• Follow Roberts Rules
• Encourage discussion
• Encourage participation
• Committee Reports
• Educational Segments

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Six Characteristics of Effective Boards
James Bo Hardy, Contributions

• Focus on direction, policy, strategy
• Composed of people who are committed and have the
  attributes, abilities, and skills to move the
  organization toward achieving its goals and
  objectives
• Have strong relations with Executive Director

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Six Characteristics of Effective Boards

• Create an environment of participation that
  encourages each person to contribute his/her
  unique talents and abilities based on the
  organizations needs
• Ensure fiscal integrity, stability, and growth of
  organization
• Engage in regular self-evaluation and assessment
  as a basis for continuous board development and
  improvement

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5 Barriers That Inhibit the Effectiveness of a
Board

• Wrong criteria for board composition
• Managing rather than governing
• ED dominates board
• Ineffective board/staff relations
• Sporadic and inadequate board development

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MONEY
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The Development Office

• Its Role and Function in the Organization
• Hiring Development Staff
• The Role of the Board

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Development Staff Role

• Plan implement all fund raising activities
• Part of management team that sets goals and
  objectives
• Manages donor records
• Cultivate and solicit donors

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Development Office Budget

• Equipment
• Salaries Benefits
• Publications
• Resource Library
• Events
• Professional Development
• Supplies

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Board Roles - Fund Raising

• Establishing Policies
• Monitoring Revenue Streams
• Planning
• Giving
• Asking Other to Give

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Board - Ingredients for Fundraising Success

• Capability (Affluence)
• Give at a Meaningful Level
• Access to Potential Donors
• Willingness
• Board Participation in Campaigns/Appeals
• Fundraising leadership
• Influence
• Promote Organization
• Promote Campaigns/Appeals

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The Role of Volunteers

• The Development Committee
• The Role of the Development Committee
• How to Get Started
• Finding Development Committee Members
• Using Volunteers to Identify, Cultivate and
  Solicit Donors

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Fundraising Ethical IssuesBoard, Staff
Volunteers Need to Know About

• Donor Bill of Rights
• State Registration
• IRS Regulations
• AFP Code of Ethics
• 990 Form

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Just how do pull all this together and make
it work?
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THE BOARD SETS POLICY AND DETERMINES ACTION
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The Executive Director is responsible for
implementation of policy.
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If it is not policy the E.D. listens to the
discussion and is given guidance by the board
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The E.D. hires and fires staff, whose salaries
and job descriptions have been approved by the
board.
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When a board member volunteers at the office that
person is treated as a staff person and no longer
wears the hat of a board member.
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Individual board members do not give assignments
to staff members. This is the Executive
Directors task.
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Staff members do not complain to individual board
members about assignments, programs and/or
policies.
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Working as a Team

• Making it Happen Clear Job Descriptions,
  Participatory Meetings, Shared Passion for the
  Mission

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Thank You
CAPITAL VENTURE www.cvfundraising.com