Successfully Implemented

1
Successfully Implemented Re-engineered
Projects Californias Redaction Project
2
What is Redaction?

• Redaction project was initiated by legislation
  (SB274)
• Protects against fraudulent use of birth and
  death records.
• Requires certified copies of birth and death
  certificates be issued from a central location.
• Establishes a fee structure to support system
  development

3
Californias current method

• California is an imaging state
• Replicate the actual certificate
• Easier for the user

4
Problems with images

• Confidential data is displayed
• Social Security Number
• Mothers maiden name
• Signatures
• Removing this information from the images is
  expensive

5
Solving the problem

• Create a centralized database, managed by the
  State Registrar's Office
• State Registrar staff remove confidential data
  from copies without affecting the integrity of
  the original document.

6
Advantages

• The advantages of a centralized managed database
  are
• Conversion of hard copy and microfiche
• Eliminates duplication of data
• Improved symmetry between the state index and the
  images
• Improved control for sealed and amended records

7
Project scope

• 42 million records
• Estimated 17 million

8
Project Steps

• Feasibility Study Report (FSR)
• Conduct study
• Write report
• Gain Department of Finance (DOF) approval
• Procure application development contract services
• Initiate and complete project

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Redaction Project Overview

• Managed as three separate projects
• FSR writing
• Procurement
• Design, Development and Implementation

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Keys to success

• Coordinated and detailed planning
• Matrix management throughout the three projects
• Dedicated program resources and involvement

11
Presenters

• Michael Rodrian, State Registrar California
  Office of Vital Statistics
• Andrea Coldwell, MA, PMP
• Acoldwel_at_dhs.ca.gov
• [phone]