Su Freeman

1
Extending Activities Workshop

• Su Freeman Sarah White
• Active Surrey Sports Partnership

2
Workshop plan

• To reflect on Extending Activities and its
  implications
• To identify what a semi-sporty young person is
• To consider the planning process
• To review the funding allocation and targets for
  Surrey
• To agree the best planning model going forward
• To consider and agree the assessment criteria and
  priorities
• To identify potential projects and agree types of
  activities which fit with Extending Activities
• To outline actions going forward
• Questions and Answers (parking lot)

3
Extending Activities the vision!

• to ensure up to 900,000 children and young
  people in the 5 to 19 age range from the semi
  sporty population segment take up an additional
  2 hours of term time high quality sports
  activities through attractive provision designed
  to stimulate and increase take up and sustain
  participation

Over the next 3 years in Surrey, Extending
Activities is looking to retain 11,484
semi-sporty young people through 390,900
investment
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Extending Activities... Where it fits
Extending Activities
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Extending Activities Reflections
Challenge 1 On the flipchart reflect on what you
have heard about Extending Activities?

• Consider
• What do you think are the opportunities?
• What do you think are the threats?
• What will it mean for you and your organisation
  (e.g. can it contribute to your aims?)

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Surrey data

• 198,900 young people in Surrey (519yrs) (2006
  mid term population data)
• Taking a section of this (11-16yrs)
• 79,098 young people in Surrey as a whole
• 54,542 young people in 6 School Sports
  Partnerships
• 80 pupils in SSP participate in 2 hours high
  quality PE and School Sport (2007 PESSCL data)
• 24 16 19 year olds participate in 3 x 30mins
  physical activity (2008 Active People data)
• Nearly 100k young people Semi Sporty

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Who are the Semi Sporty young people?
Challenge 2 In pairs identify a semi-sporty
young person? (record your thoughts on the A5
sheet provided facilitator to collect)

• Consider
• How do we know who these young people are?
• How might we find out where they are?
• How can we find out what these young people want?

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Relieving some pressure

• Year 1 2 phase approach
• Autumn Term
• Spring Term
• Year 2 3

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Planning Timescales
ASSP management group consulted on planning
outcomes
EA Planning Workshop (Today!!)
Application process open bids/ expressions of
interest launched (SuSDof 17th April)
Finalise Autumn term plan submitted 23rd May
Small steering group (led by CSP) consider
applications (w/b 12/05) Draft plan distributed
for consultation (19/05)
Application deadline 9th May
10
County EA steering group
The ASSP is looking for 1 representative from the
following Any missing?
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Autumn Term Delivery

• Autumn term projects to begin from 1st September
  for minimum 8 10 weeks
• Target Number of individuals attending 60
  sessions, therefore more young people will need
  to be recruited
• Monitoring and evaluation completed by
  Mid-December

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Planning and Organisation
Challenge 3 Consider the 3 geographical options.
Which is best placed to achieve the outcomes of
Extending Activities?

• Consider
• The pros and cons of each option
• Which is your preferred geographical option
• How could this be co-ordinated?
• Who needs to be involved?

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FEEDBACK

• Geography Options

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Surrey Calculations
Total Funding
Target
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Finances
Challenge 4 On your tables discuss the funding
available

• Consider
• What percentage of the funds should be available
  for projects starting in the autumn term (open
  bids)?
• How should funding be divided for the Spring
  Term?
• What partnership funding (if any) should be
  required?
• How should funds be divided for Year 2 and 3?

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FEEDBACK

• Financial options

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Assessment Criteria
Challenge 5 On your tables consider the
assessment criteria.

• Consider
• Which criteria are relevant
• What are the implications for your choice?
• What additional criteria should be put in place?
• Rank the criteria in terms of 3 must haves.

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FEEDBACK

• Assessment Criteria

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Project planning
Challenge 5 On the post-it notes list projects
you think (new or enhanced) could benefit from
this resource (1 project per post-it!)

• Include
• Your Name/ Organisation
• What the project is and how it would target semi
  sporty young people?
• Time scales could it start in September?

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Break
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Monitoring and Evaluation

• There are 5 Key Performance Indicators (KPIs)

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Monitoring and evaluation

• Project partners will be responsible for ME.
• This will be on a generic Sport England template
  and required before final funds are distributed.
• Reports will be written against the 3 KPIs
• KPI Participants Number of individual
  participants
• KPI Throughput Number of individuals x sessions
  attended
• KPI Retain Number of individuals attending 60
  sessions (i.e. 5 of 8 / 6 of 10)

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Service Level Agreements

• Service Level Agreement (SLA) with each Delivery
  Partner
• SLA will detail actions from Delivery Plan and
  associated resources
• SLA will require delivery partner to attend 2
  workshops (July and October) and provide
  Monitoring and Evaluation data
• Delivery Partners invoice CSP on 1 September
  (50), 15th October (25) and 19 December (25)
• Delivery Partners notify CSP of any proposed
  changes to actions/resources etc

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Where do we go from here?

• Now to 23rd May
• Advocate Extending Activities (All)
• Encourage applications develop bids (All)
• Identify semi sporty young people (SSP)
• Autumn Term Projects
• Sport England will sign off county bid by 4th
  July if not before
• Projects sign SLA Safeguarding document
  attend workshop
• Recuit coaches, identify venues etc
• Projects begin from 1st Sept
• Spring Term Projects
• Expressions of Interest by 23rd May 08
• Worked up bids later in the year
• Year 2 3
• Annual plans developed Jan 09 Jan 10