CommonRecord: CommonLine

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CommonRecord CommonLine

• How Implementing CommonRecord CommonLine Can
  Benefit You
• Presented by
• Enter your information here

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Session Overview

• Common Record Background Information
• What is XML?
• Developing the CRC Standard
• Benefits of Common Record CommonLine
• Implementation and Next Steps

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The Common Record Background Information

• Consistent data packet layout
• Across programs (Pell, DL, FFEL, Campus-based,
  loan counseling, transcripts, etc.)
• Major stakeholders (FSA, CommonLine, Meteor,
  AACRAO, MYF).

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Importance of Standards

• Standards facilitate efficiency
• Standards make training and cross-training
  easier
• Reduce change for the sake of change

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Common Record Philosophy

• Design a single standard Common Record
• Support all financial aid programs
• Eliminate multiple flat files
• Provide a simplified process for the submission
  of financial aid data
• Maintenance and enhancements managed by the
  Postsecondary Electronic Standards Council (PESC)

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Common Record and XML The Technology Solution

• Standard language of e-business and the internet.
• Lets the industry describe virtually any type of
  data.
• Allows easy inclusion of other student financial
  resource data in a single file(FFEL, ISIR, State
  Grant, etc.)
• Standardized validation of data order and
  content.

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The Common Record Terminology

• Core Components Dictionary
• Standard structure
• Naming conventions
• Change control oversight
• Schema Defines structure and content for XML
  Documents

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The Common Record Terminology

• Common Record
• Common Origination and Disbursement -COD (Direct
  Lending)
• CommonLine (FFEL and Alternative Loans)
• Transcripts (XML Transcript)
• XML ISIR (future release)
• Loan Counseling (in development)

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Flat File Structure

• Example
• _at_HPS 199900278502262309592004COMMON A004TTG
  Univer
• _at_1ATEST JOHN 603213435100 W. 14TH ST NEW
  YORK
• _at_1ATEST FRANK 603214234200 W. 14TH ST NEW YORK
• _at_1ATEST GARY 603549786300 W. 14TH ST NEW
  YORK
• _at_1ATEST HARRY 603363677400 W. 14TH ST NEW YORK
• _at_1ATEST JON 603497832500 W. 14TH ST NEW
  YORK
• _at_1ATEST ROB 603563409600 W. 14TH ST NEW YORK
• _at_T00000600000020040226230959A004TTG UNIVERSITY
  0033

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XML File Example

• ltStudentgt
• ltIndexgt
• ltSSNgt313895522lt/SSNgt
• ltBirthDategt1982-02-02lt/BirthDategt
• ltLastNamegtPricelt/LastNamegt
• lt/Indexgt
• ltPersonIdentifiersgt
• ltDriversLicensegt
• ltDriversLicenseStategtNClt/DriversLicen
  seStategt
• ltDriversLicenseNumbergtNC394427lt/Drive
  rsLicenseNumbergt
• lt/DriversLicensegt
• lt/PersonIdentifiersgt
• lt/Studentgt

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Common Record Structure
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Whats In It for Me?

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Benefits of Implementing Common Record CommonLine

• Eliminate need for double data entry
• Flexible Disbursement Processing
• More than 4 disbursements
• Separate disbursement dates for subsidized and
  unsubsidized loans
• Ability to indicate disbursement amounts
• Ability to override disbursement date profiles

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Benefits of Implementing Common Record CommonLine

• Supports school-assigned student IDs
• Addresses privacy concerns
• Allows use among all data partners
• Promotes real-time processing

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Benefits of Implementing Common Record CommonLine

• Move from transaction-based to end-result
  changes
• Eliminates need to determine transaction type
  (_at_1-09, etc.)
• Eliminates sending multiple transactions to
  achieve desired result
• Only changed fields will be sent to your service
  provider

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Benefits of Implementing Common Record CommonLine

• Human-Readable
• Tags surround data ltLastNamegtSmithlt/LastNamegt
• Plain English values vs. Codes
• Loan Status Information
• Not limited to loan phase code
• Future software upgrades will be easier to manage

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Implementation

• NCHELP Electronic Standards Committee has
  published the CRC implementation guide.
• PESC has approved the CRC schema.
• Most lenders, guarantors, and servicers are in
  various stages of implementation and are
  forecasting production ready between Spring 05
  to Spring 06.
• e-Library gt Electronic Standards Documentation
  and Tools gt Common Record - CommonLine
  Documentation

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Some Considerations for Schools

• Prioritize CRC benefits for your office.
• Use priorities to evaluate implementation
  options.
• Communicate priorities to your software providers
  and service providers.
• Involvement in NCHELP Electronic Standards
  Committee
• School Advisory Group
• Origination Standards Advisory Team

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Information Sources

• NCHELP - The CRC Implementation Guide is
  available in the e-Library at www.nchelp.org
• IFAP COD news, technical documentation, updates
  are available at www.ifap.ed.gov
• PESC XML Technical Specifications, Data
  Dictionaries, Schemas, assistance and approvals
  are available at www.pesc.org
• XML Registry and Repository Current schema and
  dictionary are available at www.fsaxmlregistry.ed
  .gov

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Contact Information

• Enter your information here
• Mark PutmanInformation Technology Industry
  Standards Officer NCHELPmputman_at_nchelp.org913-7
  24-6655

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Questions

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